Responsibilities
Perform, the full range of front
office management and administrative support functions.
Performs administrative duties, as
required (e.g., travel, stock requisition of office supplies, and assists in
the identification of office technology needs, maintenance of equipment,
software, and systems, organizes and coordinate seminars, conferences, and
translations).
Support with travel logistics
arrangements e.g., flight bookings, car hire, visa applications and
accommodation booking.
Support in compilation and updating of
inventory of nonexpendable items.
Support in the organizing of meetings,
trainings and conferences held in Nairobi including liaison with participants,
conducting site visits, and assisting with writing minutes.
Support in maintaining orderly files
on ongoing projects and project/programme.
Support with meeting preparations,
such as providing background documents, talking points, PowerPoint
presentations, and other tools to engage meeting participants in conversation
and learning.
Qualifications/special skills
Applicants must at the time of
application, meet one of the following requirements:
Be enrolled in a graduate school
programme (second university degree or equivalent, or higher),
Be enrolled in the final academic year
of a first university degree program (minimum Bachelor’s level or equivalent),
Have graduated with Bachelor’s degree,
Masters, PhD or equivalent.
Be computer literate in standard
software applications (Microsoft Office Suite).
Have demonstrated a keen interest in
the work of the United Nations and have a personal commitment to the ideals of
the Charter. Have a demonstrated ability to successfully interact with
individuals of different cultural backgrounds and beliefs, which includes a
willingness to try and understand and be tolerant of differing opinions and
views. Preferred areas of study: 4th Year Undergraduate.
Applicants to the UN Internship
Programme are not required to have professional work experience. However, a
field of study that is closely related to the type of internship that you are
applying for is required.
Applicants must be a student in the
final year of the first university degree (bachelor or equivalent), Master’s or
Ph.D. Programme or equivalent, or have completed a Bachelor’s, Master’s or
Ph.D. Programme.
Do you meet any of the above criteria?
If yes, please indicate which one and attach proof to the application.
Please note that you will have to
provide an official certificate at a later stage.
Logistics knowledge is required.
Please explain how you would handle a
meeting of 200 meeting participants. Knowledge in the French language is
desirable.
Do you speak French? What level
have you attained in this language?
Demonstrate your proficiency in
designing excel spreadsheets for continuous input and updating by multiple
sources.
Please explain with an example.
Languages
English and French are the working
languages of the United Nations Secretariat. For this internship position,
fluency in oral and written English is required. Knowledge of another UN
language is desirable.
How To Apply