Grants Coordinator Job in Kenya

 Job Title: Grants Coordinator

Hiring Organization: Aga Khan University
Location – Locality: Nairobi
Location – Region: Kenya
Industry: Private Research University
Job Type: Full Time
Salary: KES Competitive
Date Posted: 03/20/2024

Chartered in 1983, Aga Khan University (AKU) is a private, autonomous, and self-governing international university, with 13 teaching sites in 6 countries over three continents. An integral part of the Aga Khan Development Network, AKU provides higher education in multiple health science and social science disciplines, carries out research pertinent primarily to low- and middle-income countries and operates 7 hospitals (soon 8) and over 325 outreach clinics, all at international standards. It has almost 2,500 students and 14,000 staff. The University is both a model of academic excellence and an agent of social change. As a leading international institution dedicated to excellence and change, AKU operates on the core principles of quality, relevance, impact, and access.

The Brain and Mind Institute (BMI) seeks to build capacity and provide leadership in the domains of brain health (mental health and neuroscience), across regions served by the Aga Khan University. A significant area of interest is the implementation of transdisciplinary science-based knowledge in community-based settings as well as programing in hospital and community settings that translate new discoveries into promotion, prevention, and early mental health interventions.

Job Summary

The Grants Coordinator at the Brain and Mind Institute (BMI) at Aga Khan University (AKU) serves as a vital link between research initiatives and funding opportunities. Collaborating closely with BMI researchers, the AKU Grants/Research Office, and in alignment with AKU’s research and grants policies, this role supports the development of grant applications, budgeting, and ensures compliance, facilitating efficient resource utilization.


Liaising with BMI researchers, coordinate the entire grant application process including harmonizing the proposal writing process and gathering supporting documentation, ensuring alignment with the Institute’s research priorities.

Collaborate with the Grants Support Office (GSO) and Finance department to develop detailed budgets for grant proposals, monitor grant budgets throughout the project lifecycle, reconcile grant budgets as well as financial reports, and forecast future funding needs while assisting in long-term financial planning for research projects.

Ensure that BMI grant activities adhere to institutional policies and ethical standards, including liaising with the GSO to coordinate the review of agreements as well as working with researchers to prepare and submit regular progress reports to funding agencies.

Coordinate audits and evaluations related to grant-funded projects, addressing any compliance issues identified.

Proactively identify areas for process improvement and implement strategies to streamline grant-related procedures.

Share knowledge and expertise with colleagues to enhance overall grant management capabilities within the Institute.


Master’s degree in a relevant field such as Health Sciences, Health Administration, Clinical Research. Project Planning and Management, or a related discipline.

Certifications related to research administration, grant management, or project management e.g. Certified Research Administrator (CRA) or Project Management Professional (PMP)

Minimum of 3-5 years of experience in grant management, fundraising, or related fields.

Familiarity with ethical guidelines governing health research and regulations relevant to grant administration.

Experience in developing grant proposals, budgets, and reports.

Familiarity with grant compliance requirements and regulations.

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