Position Overview
The Finance Officer is
responsible for managing all aspects of finance and accounting in the Uganda
office, including: monitoring the design and ongoing implementation of
effective accounting procedures and strong financial internal controls,
ensuring the accuracy, consistency, and compliance of the field office monthly
financial reports; ensuring financial management and accounting policies and
procedures are up to date and in compliance with Pact’s, donors and the
requirements of local regulation; ensuring that all staff are trained and
understand financial management and accounting policies and procedures;
ensuring proper document maintenance and file retention; and, participating in
the development of budget and budget narratives as needed. This position
reports to the Finance Director.
Key Responsibilities
- Ensure all financial transactions in the
Uganda office comply with Pact, USG and Uganda policies and procedures,
with regard to allowability, allocability and reasonableness of expenses.
- Prepare and submit Funds Transfer
Requests to Pact’s office in Kenya and make sure that cash projections
cover expenditures for the following months and to make sure that cash
balance amounts reserve not higher than the two weeks threshold.
- Ensure sure that staff comply with the
established policies and procedures.
- Support Uganda based project partners,
sub-grantees and recipients with compliance, financial reporting,
monitoring and capacity building as required.
- Manage petty cash, receipts, and journal
entries for payment or posting in the general ledger. This includes
ensuring that all the entries are allocated to the right projects and
expense accounts and supported by appropriate source documents.
- Ensure the fulfillment of all statutory
taxes’ requirements.
- Maintain Pact office financial management
systems ensuring adequate segregation of duties.
- Facilitate training as needed to ensure
that Pact staff understand and follow finance and accounting policies and
procedures.
- Provide technical assistance to Pact
staff related to the implementation of financial policies and procedures
as needed.
- Work closely with Programs teams to
ensure proper management of program funds.
- Review monthly financial reports for
accuracy, consistency and in accordance with the established field
financial report submission procedures.
- Ensure all significant financial issues
are communicated to the Finance Director and that all follow-up is
performed in a timely manner as requested.
- Provide support as needed for the local
office audits & monitoring reviews.
- Serve as a liaison to local financial
institutions.
- Liaise with Country Representative and
Finance Director on all financial matters.
- Manage report and support document file
retention and ensure that it is well safeguarded.
Basic Requirements
- Master’s degree with five (5) years work
experience or bachelor’s degree with at least seven (7+) years work
experience
- University degree or equivalent in
Accounting, Finance, or related field.
- Professional Accounting qualifications
e.g. CPA, ACCA
- Minimum of five (5) years of experience
in accounting, administration, preferably with an international nonprofit
organization.
- Ability to work with minimal supervision.
- Excellent communication skills
- Proficiency in computerized accounting
packages and Microsoft Office Programs.
How To Apply