Job Title: Finance Officer
Hiring Organization: Ujamaa
Africa
Location – Locality: Nairobi
Location – Region: Kenya
Industry: NGO
Job Type: Full
Time
Salary: KES
Competitive
Date Posted: 03/29/2024
Position
Summary/Objective:
Reporting
to the Finance Director (FD), the Finance Officer will play a crucial role in
budgeting, financial reporting, compliance, and ensuring efficient financial
operations. This position involves close collaboration with other departments
to maintain financial stability and transparency within the organization.
He/She will further ensure accurate and timely postings and reporting on both
receipts and payments according to the organization policies.
Role and Responsibilities
- Support
program planning and ensure workplans, expenditures and procurement plans
are aligned.
- Assists
program staffs in tracking the budget expenditures and commitments in line
with the approved spending plans and workplan.
- Analyze
and reconcile financial reports focusing on burn rates and pipelines to
inform the project leads.
- Collaborate
with Project Leads to maintain accurate quarterly and annual budget
forecasts, including, coordinating project budget transfers and expense
re-allocations.
- Ensuring
timely and accurate invoice processing maintaining coding and data
integrity.
- Manages
financial tracking systems in compliance with organizational policies and
audit standards. This includes reconciliations of project personnel time
allocations.
- Assist
with financial statements and compliance audits and close-out procedures.
- Prepare
and route agreements, procurement requests, payment requests, invoices,
grant contracts, and other relevant documents for approval.
- Maintain
a schedule of critical financial and administrative reporting deadlines
and statutory deadlines for both internal and external stakeholders.
- Ensure
accurate documentation and records keeping as per organization record
retention policies.
- Provide
administrative and training support to field based operational staff and
partners.
- Preparation
of payroll and timely remittance of statutory deductions.
- Coordinate
with the field logistics personnel to ensure timely disbursement of travel
advances as well as travel advances liquidations.
Qualifications
- Bachelor’s
Degree in a relevant field and CPA or equivalent qualifications.
- Minimum
years of Experience required 3-5 years in a similar position.
- Highly
self-motivated, self -directed and adaptable to rapidly changing demands.
- Strong
organizational, time management and analytical skills with the ability to
work independently, and creatively.
- Attentive
to detail and accustomed to high volume productivity and adherence to
organization’s policies and procedures to daily work.
- Excellent
interpersonal skills, communication skills and teamwork principles.
- Ability
to manage and prioritize competing demands, deadlines and processes with
an exceptional customer service ethic and orientation.
- Flexibility
required; able to work flexible work hours, as needed, and open to
occasional travel to partner and field sites.
How To
Apply
Interested
candidates meeting the above qualifications should submit their applications,
including a CV and cover letter, to recruitment@ujamaa-africa.org
Please indicate “Application for Finance Officer Position” in the subject line.
In your cover letter, please outline your relevant experience and explain why
you are passionate about joining Ujamaa Africa.