Job Title: Finance Officer
Hiring Organization: Mercy
Corps
Location – Locality: Nairobi
Location – Region: Kenya
Industry: NGO
Job Type: Full
Time
Salary: KES
Competitive
Date Posted: 03/28/2024
Mercy
Corps is powered by the belief that a better world is possible. To do this, we
know our teams do their best work when they are diverse, and every team member
feels that they belong. We welcome diverse backgrounds, perspectives, and
skills so that we can be stronger and have long term impact.
The
Program / Department / Team
The Mercy Corps Finance Department is responsible for all financial functions in Nairobi, including accounting, payments and banking, payroll, budgeting, financial reporting, and grant financial management and compliance.
The Mercy
Corps Finance Department ensures compliance with donor regulations as well as
Mercy Corps’ internal policies and procedures. In its role as a support to the
Program Department, the Finance Department provides timely reports and
assistance to the Country Director and the Program team to ensure that
financial resources are used efficiently and effectively.
The
Position (General Position Summary)
Working
in the Finance Department under the direction of the Finance & Grants
Manager-Nawiri, the Finance Officer will primarily assist in the processing and
recording of DA1 forms- VAT exemption applications and VAT refunds from
Vendors. The Finance Officer will also carry out finance department related
document archiving and retrievals, relevant filling, photocopying and document
collation as needed including counter checking all documents if in order before
monthly filing. They will support the finance departments with other tasks in
the absence of the Finance Officers in Nairobi office.
Essential
Responsibilities
Financial
Management
- Extract
transaction listing from Navigator financial system, identify all Programs
transactions that are eligible for Tax exemption in line with the donor
requirements.
- Prepare
DA1 forms for all programs including Nawiri consortium partners (Mercy
Corps, BOMA, Caritas Lodwar, RTI & Mercy Corps) while ensuring that
correct supporting documents are attached.
- Draft
USAID correspondence in line with DA1 forms and refund submissions.
- Review
all programs and Nawiri Consortium DA1 submitted documents are adequate
and relevant, complete and computations are accurate.
- Maintain
a tracker for Mercy Corps and other Nawiri Consortium Partners DA1
submissions, refunds and regularly provide a status report.
- Maintain
hard and soft records of all DA1 forms submitted to USAID and all DA1
refunds received from USAID.
- Follow
up with vendors and all programs including Nawiri consortium partners
regarding KRA approved VAT refunds. Capture all VAT refunds on the
Navigator finance system.
- Provide
support to the finance officers and Assistants in Nairobi and field
offices in their absence.
- Prepare
and maintain a database on a regular basis all the finance transactions
and documents by ensuring that documents are well filed, scanned and are
retrievable.
- Facilitate
efficient archiving of documents to the warehouse.
- Support
Finance Accounting department with entry of transaction in the accounting
system on monthly basis.
- Responsible
for ensuring the reclass file is update and all documents filed and ready
for audit.
- Responsible
for retrieving all audit samples during audits including IF Audit or
documents requested.
- Provide
support to finance office as may be required.
- Supervisory
Responsibility
Accountability
to Participants and Stakeholders
- Mercy
Corps team members are expected to support all efforts toward
accountability, specifically to our program participants, community
partners, other stakeholders, and to international standards guiding
international relief and development work. We are committed to actively
engaging communities as equal partners in the design, monitoring and
evaluation of our field projects.
Minimum
Qualification & Transferable Skills
- Degree
in accounting or relevant field.
- At
least three years experience in document handling, filing, archiving and
records keeping
- Strong
computer skills in MS Office programs, particularly Excel
- Accuracy
in the processing of DA1 forms, mathematical aptitude, and attention to
detail.
- Excellent
oral and written English skills.
