Job Summary
- The Finance Manager and Grants Manager provides strategic
financial and grant management leadership for FH within the Kenya country
office and ensures compliance with policies and procedures. This position
is responsible for managing the Finance and Grants department and ensuring
that routine monthly finance schedules and reporting deadlines are met.
Through high-level analysis of past spending and projections, the Finance
and Grants Manager provides key input and recommendations to Program
Managers in the development of new budgets as well as the effective
management of current programs. The Finance and Grants Manager is a member
of Country Senior Leadership Team (SLT) and participates in regular SLT
meetings according to the SLT charter and schedules and is in general
responsible for overall financial and grants management and compliance.
The Finance and Grants Manager ensures all internal controls and finance
functions work to provide appropriate support to the program. The Finance
and Grants Manager provides timely reports and advice to the country
director and participates in strategic planning. This position supervises
a team of between 3-7 staff.
Principal Responsibilities
Key Result #1 – Provide strategic leadership in the
areas of Finance and Grants to the Country Office
- Advises the Country Director, the Program Director and other
Senior leaders in matters related to Finance and Grants.
- Identifies areas of financial risk and provides
recommendations on the required prevention and action to mitigate the
risks.
- Plans and manages Finance and Grants functions of the country
office, including planning, budgeting, and performance management.
- Ensures seamless coordination and facilitates effective
communication between the Finance and Grants functions of the Unit and
across the wider organization.
- Represents the country office finance globally, across other
countries in Africa and creates and strengthens networks in relation to
Finance and Grants.
- Works closely with FH Kenya Senior Leadership Team (SLT)to
ensure that standards of good practice in management are met for the
Finance and Grants Departments.
- As a key member of the in-country ecosystem, ensures smooth
and efficient coordination between finance-related and programmatic units
for effective performance of organizational operations.
- Develops Finance and Grant policies and procedures including
in alignment with existing FH Kenya and Global policies and FHK Country
Operational Plans.
- Identifies inefficiencies and bottlenecks between and within
programmatic and finance-related departments/units and proposes and
establishes mechanisms, trainings, systems, or procedures for addressing
them.
- Develops and/or monitors systems for enhancing organizational
and donor compliance on financial and other related matters.
Key Result #2 – Finance and Grant-related oversight
and deliverables
- Ensures financial integrity and accountability for FH Kenya
through maintenance of appropriate internal controls, financial systems
and financial procedures.
- Reviews the monthly financial report before submission to GSC
and provides high level variance explanations with the submission of the
report.
- Identifies areas for improvement on internal controls and
overall financial management and propose action steps to close any
observed gaps.
- Ensure that transactions and financial decisions adhere to
donor regulations and meet US Agency for International Development (USAID)
guidelines, specifically OMB Super Circular if applicable.
- Supports the Finance Department to ensure that all key finance
tasks are performed effectively within defined deadlines and with
accuracy.
- Oversees audit activities and ensures compliance with
government and donor regulations. Supports in all country project audits
and follows up to ensure internal audit recommendations are implemented
and adhered to.
- Supports proposal preparation specifically on budgeting.
- Reviews reporting, payments, disbursement processes and
includes timelines for each step to hold each actor accountable.
- Implements a robust contracts management system.
- Coordinates with the CD and Program Director to create and
manage FHK’s annual organizational budget, including periodic
re-forecasting exercises as required.
- Analyzes country financial status and makes recommendations to
end-users on spending patterns and required adjustments for keeping
spending on track; Provides monthly financial performance analysis to the
SLT and ensures corrective actions are taken in a timely manner.
- Reviews all finance (reporting & disbursement) and
procurement documents before Director-level signatory. Reviews documents
requiring Director-level signatories and provide the assurance that they
are in compliance.
- Ensures the implementation of approved Finance and Grant
Policies. Contextualizes and creates finance and grant unit policies as
required.
- Ensures FH Kenya’s internal control system provides reasonable
assurance that donors’ funding is properly taken care of and minimum risk
for FH
- Oversees the management of various types of agreements
(cooperative agreements, grants, sub-grants, sub-contracts, personal
services agreements, memos of understanding, etc.) and solicits legal
advice when needed to ensure compliance with applicable government rules
and regulations.
- Ensures grants start up and close-out processes are according
to agreements/contracts.
- Provides guidance to the FH Kenya CD and SLT on strategic
business directions by conducting financial planning, analysis,
forecasting, developing scenarios to inform decision making, and advising
on key directions and options for development.
- Provides the analytical financial thinking to qualify ideas as
good and appropriate for the Kenyan context and in alignment with FH Kenya
Operational Plans.
- Participates in corporate policy development as a member of
the senior leadership team (SLT). Engages the finance and grants units to
develop short, medium and long-term financial plans and projections.
- Represents FH Kenya to financial partners, including donors,
auditors, public officials, banks, etc.
- Develops and utilizes forward looking, predictive models and
activity based financial analysis to provide insight into the
organization’s operations and business plans including cash requirements.
- Oversees all sub awards and grants to local and international
partners ensuring all due diligence and reporting according to the award
type. Analyze and monitor the financial terms and conditions of sub-grant
agreements. Ensure implementing partner’s compliance with their
organizational policy/procedures and donor regulations.
- Maintains current knowledge of local government requirements
related to financial matters and ensure compliance with tax regulations
and other legal requirements.
Key Result #3 – Staff Management and Development
- Provides direct line management and leadership of Finance and
Grants as assigned.
- Model FH Heartbeat and Culture to the finance and grants team
as well as the wider FH Kenya staff.
- Ensures Finance and Grant Unit staff capacity is sufficient to
implement the country level strategy; Coordinate recruitment, interviews
and selection of staff as needed. Train staff on all aspects of the
financial systems and reporting including donor regulations in order to
build capacity of the team.
- Travels to field project offices as needed to provide on the
job training (on policies, procedures, donor regulations, and other
financial matters), leadership and encouragement to staff and prepare
field reports upon return.
- Models leadership to all Finance and Grant Unit staff and
intentionally develops the leadership potential of key staff in his/her
Unit.
- Collaborates closely with the SLT and plays a vital role in
Ecosystem meetings
Job Level Specifications
- Full agreement with FH’s Christian foundation and beliefs as
expressed in The Heartbeat and Culture statement, Mindsets and Behaviours
- Proven experience of senior management and leadership
particularly in the management of change and working with
multi-disciplinary teams.
- Highly developed leadership, influencing and communication
skills, and demonstrable capability in relationship building at all
levels.
- Deep understanding of the Kenya tax and procurement Law
- Excellent communication skills
- Computer literate with ability to use data for decision making
Qualifications
Experience
- 10 years of relevant experience out of which 5 years on a
managerial leadership position in administration and financial management
Education/Certifications
- Master’s Degree or equivalent in financial management and/or
accounting CPAK, CA, ACMA or ACCA.
Distinguishing Competencies
- Practical experience in using a wide range of accounting
software including MS Dynamics 5.03.1, Power BI, and other financial
dashboards.
- Experience with financial analysis and reporting and able to
perform financial analysis from complex data.
- Proven expertise with different donors such as
USAID/UN/SDC/FCDO and other multilateral donors. Knowledge on USAID rules
and regulation is key.
- Must have a proven knowledge of Generally Accepted Accounting
Principles and a practical knowledge of International Financial Reporting
Standards (IFRS), financial systems and internal controls.
Language
- Excellent command of the English and Kiswahili language
Supervisory Responsibility
- The position supervises finance and grants staff in the
department.
How To Apply
Interested
and qualified candidates should send their applications (clearly indicating
their current or expected salary), updated CV with three referees (one pastoral
and 2 professional), day telephone contacts to: Human Resource Manager Email
address: hr-fhkenya@fh.org latest by 2nd April 2024.