Job Title: Finance And Contracts Assistant
Hiring Organization: The
European Union
Location – Locality: Nairobi
Location – Region: Kenya
Industry: Service
Job Type: Full
Time
Salary: KES
Competitive
Date Posted: 03/24/2024
The position is based in Nairobi for an unlimited duration subject to six months’ probation and it is open to Kenya nationals and residents with a valid work permit (compulsory).
We offer a competitive position in a lively and multicultural environment. Full time of 37.5 hours per week (under flexible time regime) and remunerated according to a salary table in shillings (basic minimum 291 975 KES), including a supplementary
pension scheme and medical insurance, offered to employees and their families under certain conditions.
Main Objectives:
Under the supervision of the Team Leader, contribute to the implementation of the Regional Audit Hub’s Audit and Verification Plans and to ensure that the approved audit plans are implemented and followed-up in a timely manner.
Main Tasks:
Audit,
Control And Inspection
- Contribute
to the Annual Audit and Verification Plans and modification
- requests
based on the methodology and risk assessment guidelines.
- Management
of the audit/verification contracting process (Terms of Reference,
- Request
for Services, offers, evaluation, award, audit contract initiation,
monitoring and closure).
- Coordination
of audit implementation with all the relevant actors (auditors,
- auditees,
National or Regional Authorising Officer and the responsible financial
- and
operational agents of the audited contract in the Delegations covered by
the
- Regional
Audit Hub).
- Close
monitoring of the audit reporting (submission of draft, pre-final and
final
- versions
of audit reports),
- Analysis
of expenditure verification, systems audits and verification mission
- reports
and provision of consolidated comments (ATM, responsible operational
- and
financial agents) to the auditors in the establishment of the
reports/audit
- findings.
- Monitoring
of the implementation of audit plans in view of audit-related Key
- Performance
Indicators (KPIs) and contribution to the reporting (European
- Annual
Management Reports).
- Appropriate
implementation of the audit findings/Action Plan through recovery
- of
ineligible expenditure identified by external audits, including
non-financial
- related
findings if applicable.
- Provision
of audit advice to the National or Regional Authorising Officer and
- Delegations
covered by the Regional Audit Hub.
- Support
to the Head of FCA and Team Leader of the Regional Audit Hub in
- any
other audit related issues.
- PROCUREMENT
and CONTRACT MANAGEMENT – Managing the
- tender
and contracting process for external audits and verification
- missions.
- Contribution
to the forecasting exercise of audit contracts.
- Support
the process of calls for tenders from the preparation to the contracting,
- including
participation in evaluations, both in the Delegations and externally.
- Verification
of the contract proposals (legality and conformity with the legal
- basis
and EC procedures).
- Support
to the Head of FCA and Team Leader of Regional Audit Hub in any
- other
contract management related issues as deemed necessary.
Budget,
Finance, Contracts and Accounting
- Initiation
of the individual commitments in CRIS and ABAC (or any other
- accounting
tool).
- Preparing
and approving payments of audit contracts ensuring that they are
- financially
and procedurally correct.
- Financial
initiation of the payments in ABAC (or any other accounting tool).
- Verification
of the eligibility of the expenditures.
- Analysis
of the interim and final financial reports.
- Encoding
data and ensuring quality and completeness of data and the required
- documentation
in the specific EU Financial, budgetary and contractual IT tools
- (CRIS,
OPSYS, ARES and Audit Module).
- Prepare
replies to requests for information from the hierarchy and other services
within the Commission.
Budget
AND Finance – Monitoring
- Monitoring
of the financial implementation of the projects and programmes – follow-up
of the deadlines for contracting, validity of financing
decisions/agreements. Education And Experience Required
- Secondary
education (or equivalent in European education systems of 12 years of
schooling).
- Advantage:
Post-secondary Diploma level education of legal duration of at least two
years in one of the following fields: Finance, Accounting or relevant
discipline.
- Advantage:
University degree level education of legal duration of at least three
years in one of the following fields: Finance, Accounting, Economics,
Business Administration, Law (note that a University degree is not
essential but it can be provided in place of the Diploma mentioned above).
- At
least 5 years post-graduate relevant working experience in the field of
financial management and/or audit ;
- Working
experience of at least 3 years in finance and/or audit of projects
implemented by an international organisation or an international NGO
dealing with development aid projects.
- Good
knowledge of European Commission (EC) financial and contractual procedures
of development projects.
- Experience
in auditing EC funded programmes.
- Previous
experience with EC funded cooperation projects in contract and finance
matters.
Knowledge
Budget,
Finance and Contracts Financial and budgetary management Audit, control,
Inspection & Evaluation
