Finance and Contracts Assistant Job in Kenya - EU

 Job Title: Finance And Contracts Assistant

Hiring Organization: The European Union
Location – Locality: Nairobi
Location – Region: Kenya
Industry: Service
Job Type: Full Time
Salary: KES Competitive
Date Posted: 03/24/2024

We offer a position as “Finance and Contracts Assistant (Audit Task Manager)” within the Finance, Contracts and Audit Section, under the supervision of the Audit Team Leader.
The position is based in Nairobi for an unlimited duration subject to six months’ probation and it is open to Kenya nationals and residents with a valid work permit (compulsory).
We offer a competitive position in a lively and multicultural environment. Full time of 37.5 hours per week (under flexible time regime) and remunerated according to a salary table in shillings (basic minimum 291 975 KES), including a supplementary
pension scheme and medical insurance, offered to employees and their families under certain conditions.
Main Objectives:
Under the supervision of the Team Leader, contribute to the implementation of the Regional Audit Hub’s Audit and Verification Plans and to ensure that the approved audit plans are implemented and followed-up in a timely manner.

Main Tasks:

Audit, Control And Inspection

  • Contribute to the Annual Audit and Verification Plans and modification
  • requests based on the methodology and risk assessment guidelines.
  • Management of the audit/verification contracting process (Terms of Reference,
  • Request for Services, offers, evaluation, award, audit contract initiation, monitoring and closure).
  • Coordination of audit implementation with all the relevant actors (auditors,
  • auditees, National or Regional Authorising Officer and the responsible financial
  • and operational agents of the audited contract in the Delegations covered by the
  • Regional Audit Hub).
  • Close monitoring of the audit reporting (submission of draft, pre-final and final
  • versions of audit reports),
  • Analysis of expenditure verification, systems audits and verification mission
  • reports and provision of consolidated comments (ATM, responsible operational
  • and financial agents) to the auditors in the establishment of the reports/audit
  • findings.
  • Monitoring of the implementation of audit plans in view of audit-related Key
  • Performance Indicators (KPIs) and contribution to the reporting (European
  • Annual Management Reports).
  • Appropriate implementation of the audit findings/Action Plan through recovery
  • of ineligible expenditure identified by external audits, including non-financial
  • related findings if applicable.
  • Provision of audit advice to the National or Regional Authorising Officer and
  • Delegations covered by the Regional Audit Hub.
  • Support to the Head of FCA and Team Leader of the Regional Audit Hub in
  • any other audit related issues.
  • tender and contracting process for external audits and verification
  • missions.
  • Contribution to the forecasting exercise of audit contracts.
  • Support the process of calls for tenders from the preparation to the contracting,
  • including participation in evaluations, both in the Delegations and externally.
  • Verification of the contract proposals (legality and conformity with the legal
  • basis and EC procedures).
  • Support to the Head of FCA and Team Leader of Regional Audit Hub in any
  • other contract management related issues as deemed necessary.

Budget, Finance, Contracts and Accounting

  • Initiation of the individual commitments in CRIS and ABAC (or any other
  • accounting tool).
  • Preparing and approving payments of audit contracts ensuring that they are
  • financially and procedurally correct.
  • Financial initiation of the payments in ABAC (or any other accounting tool).
  • Verification of the eligibility of the expenditures.
  • Analysis of the interim and final financial reports.
  • Encoding data and ensuring quality and completeness of data and the required
  • documentation in the specific EU Financial, budgetary and contractual IT tools
  • (CRIS, OPSYS, ARES and Audit Module).
  • Prepare replies to requests for information from the hierarchy and other services within the Commission.

Budget AND Finance – Monitoring

  • Monitoring of the financial implementation of the projects and programmes – follow-up of the deadlines for contracting, validity of financing decisions/agreements. Education And Experience Required
  • Secondary education (or equivalent in European education systems of 12 years of schooling).
  • Advantage: Post-secondary Diploma level education of legal duration of at least two years in one of the following fields: Finance, Accounting or relevant discipline.
  • Advantage: University degree level education of legal duration of at least three years in one of the following fields: Finance, Accounting, Economics, Business Administration, Law (note that a University degree is not essential but it can be provided in place of the Diploma mentioned above).
  • At least 5 years post-graduate relevant working experience in the field of financial management and/or audit ;
  • Working experience of at least 3 years in finance and/or audit of projects implemented by an international organisation or an international NGO dealing with development aid projects.
  • Good knowledge of European Commission (EC) financial and contractual procedures of development projects.
  • Experience in auditing EC funded programmes.
  • Previous experience with EC funded cooperation projects in contract and finance matters.


Budget, Finance and Contracts Financial and budgetary management Audit, control, Inspection & Evaluation

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