We are recruiting for Business Services Coordinator for Nairobi, Kenya.
- The selected candidate will
support the Line Manager in supporting the outstation teams in all
required financial, legal, procurement matters and liaise with the Head
Office Finance and Procurement teams with all outstation services
activities.
- Collaborate with internal and
external stakeholders in relations to all Business Services activities
that enable the Operational teams to undertake their business, thereby
enhancing the efficiency of the operational and QR revenue generating
teams.
- Actively participate in building
strong relationships and maintain good communication with Head Office
functions of Finance and Procurement to ensure efficiency of processes and
continuous improvements supporting them from an outstation perspective as
required.
Accountabilities
- Able to prepare and understand
payroll preparation for both Local & expatriates, processes,
requirements on local labor law changes, book and manage all payroll
related invoices eg Pension, PAYE, NSSF and ensure payment on time.
- Assist in verifying all Cargo
& commercial support related invoices against contracts and Purchase
orders
- Disbursement of petty cash claim,
manage staff claim (Entertainment & Duty Travel ) and accounting the
same financial Oracle system.
- Coordinate and assist to HO
Accounts payable, Accounts receivable, Tax unit and Treasury unit on
information raised by each unit.
- Take active participation in
station procurement, identify local potential service provider, obtain
quote, analysis and prepare cost evaluation sheet, process purchase order
and contract with service provider.
- Maintain station database like
list of Contract, records of payment made to comply local requirement,
Maintain staff and other Insurance related records.
- Able to generate and analysis on
financial report.
- Support User department by
ensuring GL codes, Taxes and POS are accurate.
- Working with User Department to
monitor and manage costs and review cost variances, reconciling spends
versus budget.
- Support local station with
administrative tasks as required ensuring smooth running of the station.
- Working with User Department to
monitor and manage costs and review cost variances, reconciling spends
versus budget.
- Manage local deposit register and
ensure up to date and accurate.
- Able to deal with banker on daily
task.
Be
part of an extraordinary story
- Your skills. Your imagination.
Your ambition. Here, there are no boundaries to your potential and the
impact you can make.
- You’ll find infinite
opportunities to grow and work on the biggest, most rewarding challenges
that will build your skills and experience.
- You have the chance to be a part
of our future, and build the life you want while being part of an
international community.
- Our best is here and still to
come. To us, impossible is only a challenge. Join us as we dare to achieve
what’s never been done before.
- Together, everything is
possible.
Qualifications
- Minimum Diploma with at least 2-3
years of relevant experience
- Local Tax Knowledge, mandatory
filing returns, WHT & VAT claimable filing return and payment
- Familiar with East Africa Tax
Regulations
- Experience in dealing with local
lawyer
- Good knowledge of MS Office
(Word/ PowerPoint/ Excel)
- Excellent relationship building
and communication skills
- Good knowledge of commercial
contracts and finance related processes (invoice flow, ERP, payment
processes)
- Flexible and ability to work
independently.
- Problem-solving skills,
efficiency-oriented mindset
How To Apply