Position Description
RTI is seeking an experienced Procurement Officer for the USAID WKSP project. The
Procurement Officer will play a crucial role in procuring goods and services
essential for project operations, ensuring cost-effectiveness, quality, and
strict compliance with organizational standards and donor requirements.
Responsibilities include, but are not
limited to:
Strategic Planning:
Efficiently manage procurement
planning, encompassing goods distribution and store management, on-time
deliveries.
Develop and implement annual
procurement plans, meticulously aligning them with project budgets and
timelines.
Cultivate and manage a comprehensive
roster of suppliers, fostering smooth vendor relationships to enhance workflow.
Procurement Processes:
Handle procurement processes from
requisition to contract negotiation in line with RTI’s Procurement Manual.
Evaluate procurement requirements and
ensure timely delivery using efficient procedures.
Ensure compliance with procurement
manuals, financial rules, and organizational directives.
Procurement Management:
Implement internal controls and
process improvements for a client-oriented procurement system.
Foster and maintain strong relations
with suppliers, negotiating contracts for optimal value.
Transactional Procurement:
Monitor all procurement transactions,
including tendering, contracting, and contract management.
Ensure legal compliance, payment
conditions, and performance evaluation.
Support Procurement Unit, Committees,
and Evaluation teams.
Reporting and Compliance:
Prepare accurate monthly procurement
reports for the Director of Finance and Administration.
Ensure strict compliance with all
reporting requirements.
Procurement Optimization:
Oversee all procurement ensuring
efficiency and adherence to best practices.
Maintain and update the project
Procurement Plan, agreements, and Purchase Orders (POs).
Collaborate with field teams to
identify and address procurement challenges effectively.
Regional Office Collaboration:
Work with HQ staff to implement
procurement processes that enhance fairness and transparency.
Perform other tasks as assigned by
supervisor.
Qualifications and Skills:
Bachelor’s degree in business
administration, Supply Chain Management, or related field.
MUST be a member of a procurement
professional body.
Proven experience of at least 3 years
as a Procurement Officer or similar role in an NGO or relevant sector.
Strong knowledge of procurement
regulations, processes, and best practices.
Excellent negotiation, communication,
and interpersonal skills.
Proficiency in procurement software
and MS Office Suite.
Ability to thrive in a multicultural
environment and collaborate effectively with diverse stakeholders.
Attention to detail, analytical
thinking, and adept problem-solving skills.
How To Apply