Location: Mombasa
About
the Opportunity
Inkomoko is looking for a responsible Office Assistant to
support the team in Mombasa at the front desk and provide professional
administrative support to the company. Specific responsibilities include:
Responsibilities
Receptionist
Duties (50% time)
- Ensure the office is open and
closed on time
- Maintain professional front
office/receptionist area & answer the office telephone
- Greet and welcome guests as soon
as they arrive at the office
- Direct visitors to the
appropriate person and office
- Answer, screen, and forward
incoming phone calls
- Ensure the reception area is tidy
and presentable, with all necessary stationery and material (e.g. pens,
forms, and brochures)
- Provide basic and accurate
information in person and via phone/email
- Complete administrative tasks
while seated at the front desk throughout the day
- Ensure security at the front
desk
Office Administration (20% time)
- Office supply management – ensure
the office has all supplies needed for successful operations
- Stock control and monitoring for
all chemicals and materials used
- Communicate to the management in
case of any repairs or maintenance required.
- Reserve and prepare rooms for
meetings – must be on time before meeting start, including
tech
- Clerical duties, including
filing, photocopying, scanning
Housekeeping
and Hygiene Services (30% time)
- Maintain a clean office
environment and ensure that all offices, entrances, and rooms are kept
clean daily. (Dusting of furniture, emptying of rubbish bins daily, and
periodic cleaning of the refrigerator, microwave oven etc.)
- Use mops and cloths for cleaning
different areas to prevent cross-infection
- Cleaning of carpets/Curtains
periodically.
- Washing of office crockery and
cutlery
- Cleaning and removal of cobwebs
on walls/ceiling/windows and doors.
- Removing visible stains on the
walls.
- Other duties as assigned.
Minimum Qualifications
Successful candidates must navigate fast-paced
environments with enthusiasm and incredible attention to detail. Minimum
qualifications include:
- Ability to meet deadlines and
work independently with the highest personal integrity
- Basic computer skills with MS
Excel and Word
- High level of customer service,
with experience in customer care roles
- Previous professional work
experience in a similar role.
- Holder of a Bachelor’s degree or
related Advanced Diploma
- Good Communicator in English and
Swahili
- Must be residing in Mombasa
What
You’ll Get
This role is inside a high-growth, mission-driven social
enterprise. By joining, you’ll access:
- Competitive salary, and potential
Goal-based bonus
- Incredible company culture,
including deep investment in your learning and growth
- Diverse colleagues and policies
that show our commitment to equity and inclusion
- Talented, passionate, and
committed team colleagues across the region
- Ability to make a significant
social impact on your community
- Generous health insurance, staff
savings, parental leave, sabbatical, and more benefits.
Closing
on: Feb 23,
2024
How To Apply