Job Title: National Finance Officer
Hiring Organization: International
Fertilizer Development Center
Location – Locality: Nairobi
Location – Region: Kenya
Industry: Non
Profit Organisation
Job Type: Full
Time
Salary: KES
Competitive
Date Posted: 01/30/2024
The
incumbent will provide support to the Finance Department on country finance
issues while reporting to the Regional Finance Officer by performing a critical
role in the financial management of the country office ensuring uniformity and
compliance to IFDC financial policies and keeping the Country Director abreast
of all activities. She/he is responsible for completing, managing,
coordinating, and directing the country office’s work in Finance. The National
Finance Officer is a managerial position that delegates accounting and finance
work fully to other staff within the finance department and manages the overall
process while performing the required financial / accounting aspects of the job
within the country office.
Responsibilities
Main
duties are:
Accounting/Finance
Handle
accounting and financial policy compliance with expenditure authorization
requirements from requisitions through country office approvals to complete
support document trails
Implement
financial policies in the country to guarantee operational efficiency.
Maintain
financial and accounting records and receipts for all daily transactions.
Ensure
financial records are kept up-to-date with the latest transactions and changes.
Create
and maintain a realistic cost share for office cost.
Contribute
to financial audits in the country.
Monitor
all bank deposits and payments and report to the RFO where there is any
discrepancy.
Perform
periodic financial analysis to detect and resolve fraud and errors
respectively.
Ensure
monthly fund request is prepared and submitted on a timely basis;
Manage
the country Payroll and ensure staff salary and benefits are paid promptly
while ensuring that all legal requirements regarding employment of staff are
implemented (social security, income tax, work schedule);
Ensure
that country office accountant/s and assistant accountants are given the
required support and guidance in NetSuite and ensure that the monthly
accounting is closed on time.
Ensure
that timesheets of all staff in the country are completed on a timely manner to
facilitate the end-month accounting closure.
Ensure
that all transactions/requests from employees are done through NetSuite before
processing
Provides
coaching and financial backstopping to the country accountants.
Ensure
the staff in the country understand and observe the IFDC Procedures Manual.
Conduct
induction sessions for newly recruited staff on finance-related procedures.
The
National Finance Officer shall also ensure newly recruited as well as existing
staff are trained on the use of NetSuite Employee Center;
Support
the projects in reviewing the partner’s and subgrantees’ financial reports
ensuring compliance.
Ensure
the financial integrity of the office by enforcing appropriate internal
controls.
Serve as
the contact point between the IFDC Office in the country regarding
Finance/Accounting issues.
Budget
Support
CoPs in the country in their project budget forecasting.
Support
CoPs in their budget monitoring to track spending.
Assist
with the preparation and planning project budgets in the country.
Assist in
monitoring the implementation of the budgeting as per project guidelines.
Others
Monitor
the accounting and compliance with expenditure authorization requirements from
requisitions through Field Programs office approvals to complete support
document trails;
Provide
support to the Country Director on other financial issues;
Ability
to manage any Country Accountant(s) that are within the office;
Backstopping
the other Country Accountants when needed.
Perform
any other duties deemed necessary and requested by the supervisors.
Required
Skills
Ability
to work independently under pressure and meet tight deadlines.
Experience
working in a similar multidisciplinary and international environment.
Strong
interpersonal skills, and team working skills with the ability to maintain
effective work relationships.
Previous
experience in Financial Management or any relevant experience;
Excellent
communication skills with the ability to express ideas clearly, logically, and
effectively
Ability
to assess priorities and work on own initiative.
Great
organizational skills and attention to detail in high-level finance tasks.
Strong
sense of integrity and personal commitment to the achievement of goals.
Advanced
knowledge in accounting.
Required
Experience
A minimum
of master’s degree in finance, accounting.
A minimum
of 10 years experience in a similar role, Kenya CPA desired.
In-depth
knowledge of financial regulations and accounting processes.
Outstanding
analytical and time management skills.
Strong
attention to detail, most specifically Accounting and Finance detail.
Excellent
written and verbal communication skills
Strong
computer skills with experience in MS Office software, and accounting software
experience is desired;
