Job Title: Grants and Contracts Coordinator
Hiring Organization: PATH
Location – Locality: Nairobi
Location – Region: Kenya
Industry: Non
Profit Organisation
Job Type: Full
Time
Salary: KES
Competitive
Date Posted: 01/30/2024
PATH is
currently recruiting for the position of Grants and Contracts Coordinator. The
primary responsibilities of this role involve reviewing and coordinating
requests to the OGC team for effective support. Ensuring the integrity of
awards and outgoing agreements data in Salesforce is crucial to maintain
compliance with PATH policies, thereby safeguarding the organization’s
reputation, credibility, and track record as a leading innovative nonprofit in
the global health sector.
Duties and Responsibilities:
Awards
Management
Initial
review of the key requirements for incoming awards and communicate with program
Administrator’s (PADMs) and Program teams as necessary for additional
information.
Complete
the initial review and set up awards and related modifications/amendments in
Salesforce and route for PATH internal review beginning with the Grants and
Contracts (Awards) Officer.
With
support of the Grants and Contracts (Awards) Specialist, follow-up with the
PADMs to ensure Award deliverables are uploaded and updated in Salesforce.
Support
in review and running data integrity reports in Salesforce to ensure accuracy
and completeness of data for all the awards.
Support
in final review of fully executed award agreements and related amendments in
Salesforce and updating respective records within Salesforce with any
additional information as applicable.
Support
in close out process for the awards in Salesforce working closely with the
Grants and Contracts (Awards) Specialists.
Subawards
Management
Review
incoming requests for new outgoing agreements and amendments in the Salesforce
including running Bridger Checks (checking to ensure suspended or debarred
entities or individuals are not in the excluded lists) and assigning to the
Subaward Specialists for drafting.
Support
in the clearing of any false positive results from the checks for suspended or
debarred entities or individuals in excluded lists per PATH policy.
Support
in drafting, reviews, execution of outgoing agreements and amendments,
uploading the fully executed copies, updating, and activating salesforce
records.
Participation
during check-in meetings for Country Programs or Global Programs as may be
required.
Support
and communicate with PADMs and Grants Team on data entry in Salesforce for
requests to ensure adherence donor regulations, PATH policies, procedures and
best practices.
Monitor
and review Salesforce support requests submitted by Program Teams as may be
requested by the Performance manager.
Lead in
data integrity reviews related to outgoing agreements records within the
Salesforce, identifying and implementing strategies to improve efficiency and
accuracy and completeness of data in Salesforce.
Support
teams in creating and generating special reports from Salesforce related to
Outgoing agreements as may be requested.
Develop
special reports and queries related to subordinate agreement information from
Salesforce.
Working
closely with the Subaward Specialist to support in close out process for the
outgoing agreements in Salesforce.
Keeping
PATH’s records up to date with the Federal Funding Accountability and
Transparency Act (FFATA) through the Federal Subaward Reporting System (FSRS).
Updating
the information in PATH SharePoint Office of Grants and Contracts information
and documents.
Support
the to the Subawards Specialists, which includes drafting of outgoing
agreements.
Other
Responsibilities
Working
closely with OGC team members to develop, review, and implement Award and
Outgoing Agreements Management procedures within PATH and affiliates.
Supporting
and maintaining e-filing system for awards and Outgoing Agreements managed by
the OGC team or as may be requested.
Providing
support for PATH and affiliates’ Audits as may be requested.
Directly
responsible for responding to requests for data from other teams (i.e.,
Partnership Development team) related to subordinate agreements and fielding
requests as needed.
Qualifications
and Experience
Degree in
Business Administration, Finance, Accounting, or related field.
Minimum 4
years of progressive experience in donor-funded contracts and grants management
within international non-profit organizations.
Preferably
experienced in grants management in a non-profit organization with extensive
decentralized global operations.
Professional
qualification (e.g., CPAK, ACCA, CA) is advantageous.
Familiarity
with Salesforce or other Grants Management Information Systems is a plus.
Detail-oriented
with strong negotiation and communication skills.
Proficient
in interpreting funder/donor rules and regulations.
Ability
to work independently and under pressure with high reliability and accuracy.
Excellent
judgment, interpersonal skills, and collaboration across diverse cultures.
Outstanding
organizational skills, meticulous attention to detail