Regional Finance Manager
The overall purpose of the
role
Under the management of
the Regional Head of Support Services, the Regional Finance Manager has a
regional focus and provides the due support (including sometimes direct
support) and guidance to each Country Office to ensure that the Region’s
countries perform financially. Financial performance includes but is not
limited to, budget development, financial reporting, follow-up of expenditure
against budgets, cost control management, and risk mitigation.
The Regional Finance
Manager is in charge of the Finance Department of the Regional Office and is
fully responsible for the financial responsibilities related to the Regional
Office while performing oversight of the country offices.
Furthermore, The Regional
Finance Manager should ensure good and efficient cooperation, communication,
and collaboration with the Finance Department at the HQ (in Copenhagen,
Denmark).
Responsibilities
Management & Coordination
- To ensure the efficient management and supervision of the
staff members of the Finance Department of the EAGL RO this includes daily
supervision of the tasks, follow-up of the targets defined, and appraisal
of the staff members
- To monitor compliance with the financial rules and
regulations within the EAGL RO and for all its staff members;
- To contribute as much as possible to efficient communication
and relevant sharing of information, with HQ, Country Offices, and
different donors regarding financial matters, including forthcoming
audits, financial reporting, and financial risks;
- To guarantee the follow-up in terms of any payment,
reimbursement, and reporting to be done at the EAGL RO level;
- To work efficiently and in good collaboration with the other
Regional Managers/ Coordinators the at regional level, specifically; the
IT Department, Program Sector Leads, Human Resources Department, and
Supply Chain Department;
- To visit regularly the countries covered by the EAGL RO and
to provide technical guidance to the Finance Managers and Finance
Coordinators in the relevant countries.
Finance (Budgeting,
Accounting & Reporting)
- Participate in the development of regional project budgets to
ensure compliance with internal and donor regulations.
- Provide quality assurance of budgeting activities in the
country operations, paying attention to compliance and adherence to the
regional program and financial strategies.
- To ensure efficient and strong budget follow-up and cost
control of the projects managed by the EAGL Region (including timely
closure of the monthly accounting, achievement of the shared costs rules,
and timely booking of reconciliations);
- Ensure costs and funds are allocated in support of the
funding of the regional office function;
- To reinforce the financial rules and regulations in the EAGL
Region and for each project managed by the EAGL Region, including the
quality and compliance standards of the financial supporting documentation;
- To participate in the follow-up of the financial monthly
management reports;
- To check, if necessary and if requested, the monthly
accounting for Country Offices covered by the EAGL region (in coordination
with the Finance Department at the HQ);
- To ensure monitoring of the EAGL RO bank accounts and the
situation of the liquidity, including submitting the Bank Transfer
Requests;
- To monitor the financial management of the EAGL RO, by
following up the budget consumption and by controlling the funding
coverage and costs engaged, while updating regularly the Master Budget of
the EAGL RO;
- To produce donor, internal, and statutory reporting as
required for the regional office entity, with close collaboration with
relevant internal and external stakeholders;
- To regularly analyze the financial data obtained at the EAGL
RO level and also per country, and provide reliable data to the senior
management.
Audit, Compliance, and Risk
- To accommodate and support donor financial audits of projects
at the EAGL Regional Office, in good coordination and communication with
the Finance Department at the HQ;
- To accommodate and support internal financial audits of
projects in the EAGL Region, in good coordination and communication with
the Finance Department at the HQ;
- To check and monitor the full compliance of the financial
documents of the EAGL RO expenses, considering the internal requirements
of DRC but also the external requirements in terms of compliance (donors
and potential legal obligations in the relevant country);
- To guide the Country Offices for the respect of compliance in
each country, supporting them in regards to the internal compliance
requirements while also advising for the external compliance requirements;
- To identify potential financial risks in the EAGL Region and
ensure they are reflected on the risk registers and issues log.
ERP System (DRC Dynamics)
- To ensure efficient support for each Country Office in terms
of the implementation of DRC Dynamics for the Finance Track;
- To contribute to the development and elaboration of new
learning materials for the Finance staff members in the EAGL region (in
cooperation with the Finance and Systems Departments at the HQ);
- Ensure that the DRC Dynamics Finance Track is used to its
full capacity within the EAGL RO;
- To ensure that financial procedures and workflows in DRC
Dynamics are well-respected in each Country covered by the EAGL RO and to
provide regular updates to senior management.
- Participate in systems review and development as required.
Capacity-Building
- To support work-related training of the staff of Finance
staff at the EAGL RO, including accounting, procedural, and
systems-related needs;
- To contribute to the capacity-building of the Finance staff
members in the Country Offices covered by the EAGL RO using field visits
and online interaction;
- To participate in the personal developmental section of the
performance appraisal of all finance staff in the region.
- To actively support talent management initiatives with the
wider DRC finance community.
Key Competencies
In this position, you are
expected to demonstrate DRC’s five core competencies:
- Striving for excellence: You focus on reaching results
while ensuring an efficient process.
- Collaborating: You involve relevant parties and
encourage feedback.
- Taking the lead: You take ownership and initiative while
aiming for innovation.
- Communicating: You listen and speak effectively and
honestly.
- Demonstrating integrity: You act in line with our vision
and values.
Experience and technical
competencies:
- Minimum five (5) years of senior leadership experience in
operations management roles with at least three (3) years of experience in
a similar role in an international NGO.
- Proven leadership skills and competence in people management.
- Significant experience in grant management and understanding
of institutional fund-raising.
- Proven significant financial management experience.
- Excellent communication, interpersonal, and influencing
skills with a well-developed ability to motivate and persuade at high
levels.
- Proficiency (written and spoken) in English.
- Significant understanding of the different contexts of the
EAGL Region
Education
- Master’s degree in International Development, Economics,
Political Science, Public Affairs, Business Administration or Management,
or another relevant field is required;
- Professional Accounting or Financial qualifications (CPA K/
ACCA)
How To Apply
Please submit your
application and CV in English no later than November 29, 2023.
