Administrative Assistant
Overview
Serving as the principal
liaison between the Kiboko Research Station team and CIMMYT-Kenya
administrative team in Nairobi, the Administrative Assistant will work closely
with the Research Station Manager, CIMMYT scientists, and research assistants
to effectively implement administrative aspects of research station operations
to facilitate the smooth execution of CIMMT’s activities at the Kiboko Research
Station.
Duties and
responsibilities
Human resources administration.
Maintain
a systematic filing system for personnel and HR records of casual workers
engaged at the Kiboko Research Station.
Coordinate
engagement of casual workers as per the needs of scientists and technicians
operating at Kiboko Research Station.
Ensure
compliance with relevant HR policies and procedures, including occupational
health and safety guidelines.
Maintain
daily registers of casual workers and support the payroll process for casual
workers.
Procurement and warehouse
management
Coordinate
timely procurement of goods and services as required for smooth operation of
the research station and in strict compliance with CIMMYT policies and
procedures.
Diligently
manage warehouse inventory in full compliance with established procedures and
best practices.
Ensure
proper recordkeeping of all inventory deposits, withdrawals, and disposals.
Finance and accounting.
Manage
and account for the use of petty cash funds.
Coordinate
with Finance Manager – Kenya and respective scientists / budget-holders to
ensure proper accounting for usage of warehoused inventory and fuel supply.
Support
administration of all assets located at the Kiboko Research Station.
Support
the Research Station Manager to identify, prioritize, and implement ideas to
improve operational efficiency and cost reduction.
Facilitate
timely processing of utility bills.
Event management.
Assist
in organizing meetings and training events at the Kiboko Research Station, and
record the minutes of the meetings, as appropriate.
Education, knowledge,
and experience
Bachelor’s
degree in business administration or related field.
At
least 3 years experience in a demanding office setup.
Experience
in farm operations is highly desirable.
How To Apply
The application deadline
is 10 Nov 2023
