Senior Executive Assistant
Job Summary
The Senior Executive
Assistant will be responsible for managing the day-to-day activities of the CEO
and ensuring daily administrative needs are met promptly and efficiently.
Should have extensive experience supporting top-level executives, proficient in
managing complex schedules and handling confidential information. Dedicated
professional committed to ensuring seamless executive operations and facilitating
strategic initiatives
Duties and Responsibilities
- Maintain the CEO’s complex schedules, and diaries,
coordinating meetings, logistics, and international conference calls,
preparing agendas, taking minutes, and making necessary travel arrangements
- Liaise with key stakeholders to resolve queries/complaints
raised by internal and external clients, suppliers, etc.
- Prepare, collate and hand in all necessary information
required by the CEO prior to any meeting or interaction
- Assist in the coordination and execution of special projects,
as assigned by the executives
- Consistently build and maintain relationships with key
stakeholders for the purpose of working together to support the CEO
- Support delivery of CEO initiatives, via management of
trackers to ensure success within the agreed timelines
- Ensure to keep the CEO up to date with daily, weekly and
monthly reports of pending actions
- Follow-up on the completion and submission of relevant
reports from key stakeholders
- Timely and professional responses to and report outcomes of
ad hoc projects, business issues, client requests stakeholder requests,
etc. that impact the business
- Prepare reports, presentations, speeches, etc. on behalf of
the CEO
- Serve as a point of contact between the executives and
various departments, clients, and suppliers
- Anticipate the needs of the executives and proactively
address them
- Prepare and reconcile expenses for the CEO
- Conduct research, collect and analyze data to prepare reports
and documents for the CEO when required
- Communicates with the Board of Directors and coordinates the
full life cycle arrangements for their meetings from arrival to departure.
- Provide support to all directors and senior management team
when required
Minimum Requirements and
Competencies
- Bachelor’s Degree in any Business Discipline
- 7+ years’ experience in an Executive Assistant role
preferably supporting C-level executives
- Ability to manage senior executives in the organization
- High levels of integrity and confidentiality
- Proven ability to streamline processes and enhance efficiency
in fast-paced environments.
- Able to handle sensitive information with integrity and
confidentiality.
- Strong written and verbal communication skills.
- Exceptional organizational and multitasking abilities, with
keen attention to detail
How to Apply
Interested candidates
should send their comprehensive CV and cover letter to careers@securex.co.ke indicating on the email subject the position
they are applying for by 15th October 2023.
