Administration Officer
(REF:
KNCHR/ADM/HRAO/07/202)
Job Purpose:
This position is
responsible for supporting the implementation of the organization’s logistical
and administration strategies.
Key Responsibilities:
- Supervise and appraise the performance of all staff under the
transport section including all the drivers of Commission vehicles to
ensure they are familiar and compliant to the Traffic Act of Kenya and
observe passenger safety of all staff on transfer.
- Manage the Commission’s fleet and ensure the availability and
accessibility of vehicles by authorized staff on official duty.
- Facilitate replacement and repair of the Commission vehicles
as per the Commission’s standards, and approve of payments to the service
providers of the mechanical service received.
- Manage fuel cards allocated to each Commission vehicle’s and
track consumption as documented and accounted for by the user driver.
- Ensure prompt payments are made to the service providers for
all premise related insurances and motor vehicle insurances to ensure
smooth running of the docket and Commission’s services.
- Prepare monthly status reports on routine, preventive
maintenance and fuel expenditures in accordance to the Commission
transport policy.
- Champion the reviews of the transport and administration
policies of the Commission.
- Champion the renewal and implementation of the Commission’s
insurance covers related to the premises and motor vehicles.
- Ensure all Commission’s premises are compliant with the
provisions of Occupational Safety and Health Act 2007 at all times.
- Coordinate the maintenance of all Commission’s premises,
equipment, furniture and fittings of these assets to ensure that they are
safeguarded and in operational condition at all times.
- Co-ordinate security management in the Commission premises
through applicable strategies including but not limited to; liaising with
the premise landlords and guards to mitigate any risks, ensure the door’s
access controls are operational at all times so as to ensure safety of
staff and assets.
- Manage and control access to the Commission’s premises
including provision and activation of staff/access cards to members of
staff, interns and attachees.
- Champion and maintain a good working relationship with
contracted service providers including access control providers,
landlords, garages, insurance providers among others.
- Make requisitions for the division’s requirements in the
Integrated Financial Management Information System (IFMIS) and other
internal financial management systems within the
Commission including the Grants Management System (GMS).
Key Qualifications,
Skills and Competencies:
- Bachelor’s degree in business administration, human resources
or an equivalent from a recognized university.
- At least one (1) year of relevant service in a comparable
position from a reputable organization
- Demonstrable experience in the management of fleet and
organization’s logistics.
- Extensive knowledge of applicable laws and legislations.
- Knowledge of government standards and requirements on
management of assets.
- Good communication, listening and client management skills.
- Computer literacy including excellent microsoft office tools
skills.
- Meet the requirement of Chapter Six of the Constitution of
Kenya.
How To Apply
If you possess the above
qualifications, please submit a
- clear application letter,
- complete and updated Curriculum Vitae that includes your
valid contacts
- copy of national ID
electronically through recruitment@knchr.org by 16th October
2023 indicating the correct title and reference number as
the subject of the email.
