In 2021, USAID Kenya awarded Abt Associates, the Kenya Vector Control Activity, now renamed PMI Kinga Malaria. It seeks to build on PMI investments under PMI AIRS and VectorLink. The purpose of the project is to plan, implement, provide technical assistance for, monitor, and evaluate critical malaria vector control activities.
This includes indoor residual spraying (IRS) and insecticide
treated net (ITN) activities for prevention of malaria in Kenya.
The project has six objectives:
(1) indoor residual spraying and other proven vector control interventions,
(2) entomological monitoring and surveillance,
(3) ITN durability monitoring
(4) data driven decision making to inform strategic deployment
of ITNs and IRS,
(5) capacity building of Kenya national malaria program and
selected counties and
(6) continuous net distribution system in the community through
multiple channels.
In 2024, Abt Associates shall implement IRS in Busia and Migori
Counties and in other counties thereafter as determined by USAID Kenya.
In close collaboration with the Division of National Malaria
Program (DNMP), Migori and Busia County governments, PMI Kinga Malaria seeks to
recruit professionals in different fields to support in implementation of
Indoor Residual Spraying (IRS) in all the seven sub-counties in Busia County
namely, Bunyala, Butula, Matayos, Nambale, Samia, Teso North and Teso South;
and Five sub-counties in Migori county namely; Awendo, Uriri, Suna East, Suna
West and Nyatike.
The positions being sought are as follows:
Position: Sub-County
Finance Assistants
Supervisor: Country
Finance and Administration Manager
Location: Migori
and Busia Counties, Kenya
No.
required: 12 (5 in Migori and 7 in Busia)
Overall,
Purpose: The major purpose is to support the Country Finance and
Administration Manager and County Finance Assistant in collecting the required
information from Sub-County operation sites for processing payment of
sub-county spraying staff besides observing proper accounting procedures,
systems, and internal controls in Sub- County field stations.
Responsibilities:
- Providing
support to county finance assistants for vendor and payroll processing and
data reconciliation
- Compile team
member payroll data and other records to ensure the timely and accurate
disbursement of payments.
- Analyzing,
researching, validating, and correcting any payroll issues on a weekly
basis
- Responsible
for correcting and resolving errors to avoid seasonal staff employees
receiving incorrect payments.
- Responding to
staff queries regarding payroll and vendor matters.
- Monitoring
and, where necessary, escalating issues to avert errors.
- Processing
payments and post-payroll activities, identifying errors and resolving
them.
- Reinforce
payroll output transmissions communication and off-cycle requests at the
field stations.
- Assist the
finance teams within the organization by providing information and
reconciliation reports.
- Identify and
resolve general ledger posting queries.
- Assist in
developing a database of all field staff involved in the allocated
sub-county.
- Ensuring that
the daily work logs are completed, signed, and submitted by team leaders
and supervisors.
- Obtains and
maintains personal information from operation sites spray teams which is
used in administering their pay e.g., ID number, telephone numbers.
- Collecting
financial data from field stations and verifying the accuracy of
information/support documentations and reasonableness of costs.
- Organize the
financial document filing system and submit it to the county finance
assistant.
- Assist in
verifying and processing payments.
- Provide a high
level of customer service to all staff and external vendors of the
organization.
- Maintain
strict confidentiality as it relates to all information.
- Perform other
ad hoc projects duties as assigned by supervisor.
- Always ensure
adherence to COVID 19 mitigation measures.
Required
minimum qualifications, skills and abilities.
- Training in
accounting/finance or its equivalent preferably CPA (K)
- Additional 1
year experience working as an account clerk in a busy professional
environment.
Knowledge,
Skills, and Abilities:
- Proficiency in
English and Kiswahili.
- Knowledge of
payroll processing and reporting
- Excellent levels
of numeracy and computer literacy
- High accuracy
and productivity
- Strong
organizational skills
- Financial
services operations or administrative experience a plus
- Must have the
ability to multi-task.
- Working
knowledge of Microsoft Outlook, Word, and Excel
- Strong
presentation and facilitation skills
- Ability to use
spreadsheets and other accounting software.
- Strong
interpersonal skills and ability to work in a team.
Desirable
- Ability to
work with minimal supervision.
- Willingness to
reside within the County of jurisdiction.
- Willingness to
work for 6 days in a week (Monday to Saturday).
- Strong
organizational and interpersonal skills and ability to work in a
team-oriented setting.
NB: These
positions will be on a short-term contract, not more than 2 months and/or on a
need basis and those who participated in previous campaigns will have an added
advantage. All qualified applicants including minorities, women and individuals
with disabilities are encouraged to apply.
To
Apply
Interested candidates are encouraged to visit
www.jobsinkenya.co.ke for details of the job descriptions on the job listings
noted above and send a cover letter and updated CV to Kenyajobs@abtassoc.com
with the title of the position being applied for in the e-mail subject line
specifying the work location preferred i.e. county and/or Operations Site as
applicable e.g. ‘Store keeper-Migori county – Wath Onger Dispensary’ by COB,
Wednesday, October 18, 2023.
Equal
Opportunity Employer
As an equal opportunity/affirmative action employer, Abt
Associates is committed to fostering a diverse, multicultural work environment
where our employees respect one another and share a commitment to our firm’s
values, mission, and strategies. Abt Associates Inc. provides equal employment
to all participants and employees without regard to age, race, color, sex,
creed, citizenship status, religion, gender, gender identity, sexual
orientation, national origin, disability, marital status, or veteran status.
