Finance and Administration Manager
Summary:
The American Red Cross in
partnership with the Bill & Melinda Gates Foundation, Gavi the Vaccine
Alliance, U.S. Centers for Disease Control and Prevention, the United Nations
Children’s Fund (UNICEF), United Nations Foundation (UNF) and the World Health
Organization (WHO) leads the Measles & Rubella Partnership (M&RP). The
American Red Cross activities within the M&RP program have recently moved
towards supporting routine immunization. Because routine immunization coverage
has stagnated over the past 10 years, the American Red Cross has developed a
new innovative program called the 5-Point Plan which, if successful, will help
break the stagnation barrier and increase routine immunization coverage. The
Finance and Administration Manager will lead both the M&RP finance aspect
of the American Red Cross Kenya Office and provide financial support to the
M&RP programs aimed at supporting either vaccination campaigns or routine
immunization programs focusing on the newly developed 5-Point Plan (https://www.youtube.com/watch?v=UqpeIgs62s4).
The position reports to the Finance Manager -American Red Cross National
Headquarter and to the MR&P Field Representative based in Nairobi Kenya who
may assign additional specific finance oversight responsibilities as needs
dictate.
Duties Applicable to All
- Work towards the achievement of the American Red Cross
goals in the country/region of operation through effective
managerial and lateral relations and teamwork
- Ensure understanding of roles, responsibilities, lateral
relationships and accountabilities
- Perform other work-related duties and responsibilities as may
be assigned by the supervisor.
Specific Responsibilities
- Manage the funds and financial assets of the delegation,
under the overall direction of the NHQ International Service Finance.
This will include cash flow and cost control management as well as
the management of the payments, cash, bank signatory and payroll
functions. Advise the MR&P Field Representative and other staff
on financial and administrative matters.
- Coordinate the compilation of the delegation’s budget and
financial plan, under the direction of the MR&P Field Representative
and Finance Manager -NHQ, using budgets templates provided by American Red
Cross.
- Train, support and advise delegates and other ICN staff on
financial and administrative matters
- Train, support and advise the National Society in the
development of its financial and administrative systems including
budgeting and internal control systems.
- Support the management of contracts negotiated on behalf of
the delegation by Kenya Red Cross, with the advice of the American Red
Cross Legal Counsel and the MR&P Field Representative.
- Support and train the locally hired financial staff of the
delegation, as well as build capacity of the NSs finance staff
- Compile accurate, regular, and timely financial and narrative
reports for American Red Cross and for donors. Ensure Field Monthly
Reports are completed and supported by appropriate documents, uploaded on
the share point including analytics.
- Monitor the budget of the delegation and ensure accurate
accounting, authorization & internal control procedures. Investigate
and address significant variances.
- Review the finance sections of funding proposals for the
National Societies and other partners.
- Review all payments made by the delegation and all reports
from the various programs supported by the delegation.
- Visit the NSs to undertake financial risk assessments of
their system, guide the NS on budgeting requirement, train the staff on
American Red Cross compliance requirements before any project begins.
- Perform other duties as assigned by Supervisor.
Lateral Relationships
- Establish and ensure effective working relationships with the
other staff and PNSs counterparts.
- Ensure effective working relationships with National Society
counterparts and leadership.
- Ensure effective working relationships with technical and
service departments at American Red Cross National Headquarter level.
Qualifications
- Basic Red Cross Training Courses or equivalent knowledge
- Professional /academic qualification in finance or
accounting: Bachelor Degree in Business Administration, Commerce or any
other relevant field plus full professional accountancy qualification, CPA
(K), ACCA, etc and knowledge of accounting software. A post graduate
qualification is and added advantage
Experience
- Experience of managing & supporting staff
- Experience of working for the Red Cross/Red Crescent
- Experience of working for a humanitarian aid organisation in
a developing country
- 3 years professional work experience in financial management
and reporting, audits, budgeting, and accounting.
- Experience of preparing budgets, cash flow statements &
financial plans
- Experience of working with various accounting systems such as
QuickBooks, Navision, CODA
- Experience of writing narrative & financial reports
- Experience of commercial & contractual systems
Skills
- Advanced skills in computers (Windows, spreadsheets, word‐processing and accounting packages)
- Knowledge and experience of QUICKBOOKS
- Experience of and ability to use manual accounting systems
- Valid driving licence
- Able to communicate effectively in English. Other languages
such as Swahili and French will be an added advantage
- Skills in training and developing staff
Core competencies
- Teamwork; commitment to the Red Cross & Red Crescent
Movement; integrity & personal conduct; sensitivity to diversity;
flexibility & adaptability; initiative & direction; interpersonal
skills; resilience
- Management competencies ‐ a high degree of
competence in
- Management of strategy; planning; management of budgets;
management of resources; monitoring; supervision and control; reporting;
communication;
- networking; management of self; able to work without
supervision.
How To Apply
