Administrator, Global Communications & Public Engagement
Purpose Of Position
The Administrator will
provide quality and timely day-to-day administrative support to ensure smooth
team operations and to enable the Senior Directors Communications and Public
Engagement (CPE) and leadership team to thrive in their roles. The candidate
will bring a strong understanding of processes and systems and a desire to
increase efficiency and impact. Coordinating team meetings, facilitating
travel and events, overseeing knowledge management, and providing clear and
compelling communications will help create a well-connected and vibrant CPE
team.
Key Responsibilities
Day-to-day administration
- Proactive support of essential admin duties
- Diary management of busy team in complex global environment
- Expense reconciliation
- Budget coordination
- Supporting wider Global Marketing and Communications
activities
- Support recruiting and onboarding new starters
Managing international
travel and events
- Supporting leaders with travel booking and arrangements
- Organising and logistics for national and international
meetings and events
Meeting management
- Scheduling of regular and ad-hoc team and external meetings
- Arranging agendas, pre-reads and presentations
- Notes and actions taken and effectively communicated
Culture Building
- Providing warm and respectful communications to diverse
stakeholders
- Enabling a team learning culture by efficient knowledge
management
- Informing staff through helpful, relevant and interesting
communications
- Connecting individual staff members in multiple countries
with fun team updates and celebrations
Knowledge, Skills &
Abilities
- At least 3 years of experience as a team administrator
- Highly responsive, accurate and diligent in responding to
requests and regular tasks
- Proactive and motivated to serve with a strong sense of
customer service
- Comfortable managing complex schedules and competing
priorities within a dynamic environment
- Communicates in a concise way while providing enough
information to facilitate decision making
- Thrives in a virtual working environment, and flexibility to
work outside of core hours when needed
- Builds strong relationships with relevant counterparts across
the WV Partnership
Preferred Knowledge and
Qualifications
- Computer literacy with intermediate PC and administration
skills
- Excellent working knowledge of expense management systems,
travel booking platforms, Microsoft Word, Excel, Powerpoint
Language
Requirements: Fluent written and spoken English
Applicant Types Accepted
Local Applicants Only
How To Apply
