Programme Management Assistant
Key Responsibilities
Under
the direct supervision of the respective Programme Management Officer (PMO),
He/she will perform the following specific tasks:
Perform a wide range of office support
and administrative functions including administrative support to the Regional
Office for Africa (ROAf) and specifically Mozambique, Guinea Bissau, Sao Tome Principe,
Cabo Verde, Comoros and Burkina Faso as the country portfolios are rapidly
expanding.
Creates and follows up on approval of
new grants in UMOJA by feeding in the master data and checking on the validity
of all billing values of existing/ongoing grants making requests for amendments
where needed
Assists in the grants closure
process through raising requests for grant extension, clearance of open items,
raising adjustment requests and recording expenditure reports for all advances
especially Implementing Partner advances.
Assists with creation of budgets and
WBSE’s for new grants and carrying out budget clean ups for existing grants
under the guidance of the respective PMO
Follow up on clearance of legal
documents including new agreements and amendments
Reviews status of relevant
expenditures and compares with approved budget
Generates a variety of standard
statistical and other reports from UMOJA ECC, BI and SRM modules
Supports with grantor module actions
as a programme assistant.
Creates and monitors obligating
documents e.g. shopping carts, Purchase Orders, Funds Commitments, travels for
meeting participants etc.
If and when required, travel in the
represented countries to provide training and administrative support.
Maintains files (both paper and
electronic) and databases for the office.
Ensures all project information is
updated in the teams channels for the countries in his/her portfolio
Performs other work-related duties as
assigned.
Qualifications/special skills
High School Diploma and experience in
Project Management, Administration, Finance, Economics or related field is
required.
Minimum 2 year of experience in
programme or project administration, finance, project management or related
area is required.
Languages
Fluency in oral and written English.
How to Apply
