Personal Assistant (PA) Job in Kenya








USD 1,000-1,350




Duties and Responsibilities





 Administrative Support:


·         Manage the CEO's calendar, schedule appointments, and coordinate meetings.

·         Prepare and organize documents, presentations, and reports for the CEO.

·         Handle incoming and outgoing correspondence, including emails, letters, and phone calls.

·         Maintain an organized filing system and ensure confidentiality of sensitive information.

·         Arrange travel itineraries, accommodations, and logistics for the CEO and other executives, when required.

·         Communication Coordination:

·         Serve as a central point of contact for internal and external stakeholders, filtering communications and redirecting them as necessary.

·         Facilitate effective communication between the CEO and other team members, departments, and external partners.

·         Draft and proofread emails, memos, and other written communications on behalf of the CEO.

·         Compile and distribute meeting agendas, minutes, and action items.



·         Project Management:

·         Assist the CEO in managing and monitoring strategic projects and initiatives.

·         Conduct research, collect data, and prepare reports to support decision-making processes.

·         Track project milestones, deadlines, and deliverables, ensuring timely completion.

·         Collaborate with various departments to ensure effective cross-functional coordination.


·         Event Coordination:

·         Coordinate and organize company-wide events, meetings, and conferences.

·         Arrange logistics, including venue selection, catering, audiovisual equipment, and guest accommodations.

·         Collaborate with internal teams and external vendors to ensure successful event execution.

·         Relationship Management:

·         Build and maintain positive relationships with key stakeholders, both internal and external.

·         Liaise with board members, investors, clients, and partners on behalf of the CEO.

·         Manage VIP visits, including scheduling meetings, preparing briefing materials, and providing hospitality.


Qualifications, Experience and Key Competencies


 Qualifications and Skills:

  • Proven experience in an administrative or executive support role.
  • Solid understanding of legal principles, procedures, and terminology. Familiarity with various areas of law, such as civil litigation, corporate law, real estate, or intellectual property, is desirable.
  • Research Skills: Proficient in conducting legal research using online databases, legal publications, and other reliable sources.
  • Technology Proficiency: Strong computer skills, including proficiency in legal research platforms, document management systems, and Microsoft Office Suite.
  • Organization and Attention to Detail: Ability to prioritize tasks, manage multiple assignments simultaneously, and maintain meticulous attention to detail in a fast-paced environment.
  • Communication Skills: Excellent verbal and written communication skills, with the ability to effectively communicate complex legal concepts to both legal professionals and non-legal individuals.
  • Confidentiality: Demonstrated integrity and ability to handle sensitive and confidential information with discretion.
  • Team Player: Strong interpersonal skills and the ability to collaborate effectively with attorneys, support staff, and clients.
  • Adaptability: Flexible and adaptable to changing priorities and able to work well under pressure.
  • Fluent in English.
  • Muslims are encouraged to apply



  • If you meet the above qualifications, skills and experience send CV to quoting the job title as the subject line.
  • Interviews will be conducted on a rolling basis until the position is filled.
  • Only the shortlisted candidates will be contacted.