Grants Management Coordinator Job in Kenya

Grants Management Coordinator

Overall purpose of the role: 

  • This role has a country focus and ensures compliance to DRC procedures and guidelines within the country. The role contributes to the development of country strategies, which are translated into action plans and day-to-day tasks. The role provides support and/or technical guidance to country operations while overseeing country activities. Specifically related to grants management
    • Ensure compliance with donor and internal DRC rules and regulations, donor reporting, information/tranche management, and grants management
    • Responsible for ensuring project files are up to date 
    • Provide continuous support and guidance to project cycle management

R1. Grants Management:

  • Oversee and refine grants and contract management systems and processes
  • Update, streamline, and disseminate grants management tools and resources
  • Develop and maintain up-to-date and in-depth knowledge of donor and government policies and support implementing teams to ensure full compliance
  • Draft, review and provide support in the negotiation of project agreements, including sub-agreements, teaming agreements and memoranda of understanding
  • Lead contract revision as needed
  • Serve as key focal point for communication efforts with internal and external stakeholders, along with the HoP and PDQ Manager
  • Lead donor reporting processes by coordinating, compiling, editing and providing feedback to ensure the development of high-quality narratives and timely submissions. Keep a regular update of DRC’s reporting timelines and share with teams. 
  • Maintain and update DRC’s online Grants Management System platforms and trackers
  • Along with PMs, ensure project files are kept up to date

R2. Project Cycle Management:

  • Organize and facilitate grants kickoff, review, and closing meetings with all DRC business areas
  • Serve as key focal point for ensuring that project teams meet standards for project cycle management, including supporting with trainings and capacity support
  • With the Head of Programme, lead monthly program review meetings to proactively review any challenges or delays in project target or spend
  • Keep the Head of Programme informed of any projected inabilities to meet contractual obligations, report submission and spend rates/significant budget variances. Be able to actively mitigate risks through proposing remedial solutions. 
  • Serve as project coordinator for specific grants or contracts, as needed

R3. External relations:

  • Prepare necessary documentation, such as reports, presentations and organizational documentation, to share with DRC stakeholders, including briefings for DRC staff and external entities requesting information on DRC’s programmes
  • Serve as the primary focal point for donors and partners on all grants related issues

Experience and technical competencies:

  • Minimum 3-5 years of relevant work experience with an NGO
  • Experience in writing high quality proposals for large donors, such as EU, ECHO, BHA, Scandinavian donors, UNHCR, and other UN agencies
  • Knowledge of donor rules and regulations
  • Demonstrated ability to prioritize large workloads, to consistently meet deadlines and adapt in a complex and challenging work environment
  • Ability to work effectively and efficiently both independently and in teams


  • Degree (Master’s degree) in political science, international development, economics or other relevant field


  • English fluent
  • Swahili fluent

Expires: 11 Jun 2023

How to Apply