Grants Management Coordinator
Overall purpose of the
role:
- This role has a country focus and ensures compliance to DRC
procedures and guidelines within the country. The role contributes to the
development of country strategies, which are translated into action plans
and day-to-day tasks. The role provides support and/or technical guidance
to country operations while overseeing country activities. Specifically
related to grants management
- Ensure compliance with donor and internal DRC rules and
regulations, donor reporting, information/tranche management, and grants
management
- Responsible for ensuring project files are up to date
- Provide continuous support and guidance to project cycle
management
Responsibilities:
R1. Grants Management:
- Oversee and refine grants and contract management systems and
processes
- Update, streamline, and disseminate grants management tools
and resources
- Develop and maintain up-to-date and in-depth knowledge of
donor and government policies and support implementing teams to ensure
full compliance
- Draft, review and provide support in the negotiation of
project agreements, including sub-agreements, teaming agreements and
memoranda of understanding
- Lead contract revision as needed
- Serve as key focal point for communication efforts with
internal and external stakeholders, along with the HoP and PDQ Manager
- Lead donor reporting processes by coordinating, compiling,
editing and providing feedback to ensure the development of high-quality
narratives and timely submissions. Keep a regular update of DRC’s
reporting timelines and share with teams.
- Maintain and update DRC’s online Grants Management System
platforms and trackers
- Along with PMs, ensure project files are kept up to date
R2. Project Cycle Management:
- Organize and facilitate grants kickoff, review, and closing
meetings with all DRC business areas
- Serve as key focal point for ensuring that project teams meet
standards for project cycle management, including supporting with
trainings and capacity support
- With the Head of Programme, lead monthly program review
meetings to proactively review any challenges or delays in project target
or spend
- Keep the Head of Programme informed of any projected
inabilities to meet contractual obligations, report submission and spend
rates/significant budget variances. Be able to actively mitigate risks
through proposing remedial solutions.
- Serve as project coordinator for specific grants or
contracts, as needed
R3. External relations:
- Prepare necessary documentation, such as reports,
presentations and organizational documentation, to share with DRC
stakeholders, including briefings for DRC staff and external entities
requesting information on DRC’s programmes
- Serve as the primary focal point for donors and partners on
all grants related issues
Experience and technical
competencies:
- Minimum 3-5 years of relevant work experience with an NGO
- Experience in writing high quality proposals for large
donors, such as EU, ECHO, BHA, Scandinavian donors, UNHCR, and other UN
agencies
- Knowledge of donor rules and regulations
- Demonstrated ability to prioritize large workloads, to consistently
meet deadlines and adapt in a complex and challenging work environment
- Ability to work effectively and efficiently both
independently and in teams
Education:
- Degree (Master’s degree) in political science, international
development, economics or other relevant field
Languages:
- English fluent
- Swahili fluent
Expires: 11 Jun 2023
How to Apply
