Accountant Job in Kenya - NGO


ILRI works to improve food security and nutrition and reduce poverty in developing countries through research for efficient, safe and sustainable use of livestock. It is the only one of 11 CGIAR research centers dedicated entirely to animal agriculture research for the developing world. Co-hosted by Kenya and Ethiopia, ILRI has regional or country offices and projects in East, South and Southeast Asia as well as Central, East, Southern and West Africa.

Key Responsibilities

  • Timely matching of all supplier invoices; checking documentation for completeness, accuracy, approvals as per policy, matching and input of supplier invoices
  • Reconcile supplier ledger balances to supplier statements and close the reconciling items within the period
  • Maintain an updated invoice register to track movement of all the invoices received in the institute until paid and filed
  • Manage and reconcile the VAT account; ensuring timely follow-up of VAT exemption certificates & dispatch to suppliers
  • Analyse outstanding supplier commitments and print withheld invoices report for review by the Finance Manager
  • Prepare and circulate a monthly report of all supplier payments made.
  • Review supplier master accounts: at the minimum, bi-annually and recommend de-activation of accounts that have been inactive for the last 6 months.
  • Ensure prepayments are reconciled and cleared on time
  • Prepare monthly receivables and payables aging schedules and reconciliations for all accounts and make relevant recommendations.
  • Carry out monthly allocation of accounts and ensure relevant adjustment journals are passed.
  • Invoice recharge costs to related partner institutions monthly and ensure the invoices are sent out in time for settlement.
  • Manage receivables from related partner institutions, update all receipts and follow up for payment of outstanding debts when they fall due as credit terms.
  • Prepare and share monthly statements for related partner institutions after allocation.
  • Maintain staff and consultants accounts that reflect correct position with respect to staff and consultants’ transactions and make relevant adjustments
  • Process staff travel advances, Travel Expenditure Report (TER’s) & project/workshop expenditure reports
  • Ensure proper filling of all documentation relating to this function both in physical and soft copy forms
  • Provide additional support on demand to the clients of the unit
  • Train the alternate position all aspects of this job to ensure continuity
  • Help other unit members to learn and excel in their work
  • Perform any other related duties as may be required


  • Bachelor’s degree in finance or accounting or its equivalent.
  • Full accounting qualifications- CPA (K) or ACCA.
  • At least five years’ experience in finance with progressive experience of processing large volumes of supplier invoices and performing of supplier accounts reconciliations in a well-run organization.

Position Location: Nairobi, Kenya

Terms of Appointment

This position is at job level HG 13 and it is only open to Kenyan nationals. The position is a 3-year contract, renewable subject to satisfactory performance and availability of funding. ILRI offers a competitive salary and benefits package which includes pension, medical and other insurances.

How to apply 

Applicants should send a cover letter and CV expressing their interest in the position, what they can bring to the job and the names and addresses (including telephone and email) of three referees who are knowledgeable about the candidate’s professional qualifications and work experience to the Director, People and Organizational Development on or before 15 June 2023. The position title and reference number REF: CS/ 939/2023 should be clearly marked on the subject line of the cover letter.

We thank all applicants for their interest in working for ILRI. Due to the volume of applications, only shortlisted candidates will be contacted.

ILRI does not charge a fee at any stage of the recruitment process (application, interview meeting, processing or training). ILRI also does not concern itself with information on applicants’ bank accounts.

To find out more about ILRI visit our websites a

Apply for the job here