Accountant
ILRI works to improve food
security and nutrition and reduce poverty in developing countries through
research for efficient, safe and sustainable use of livestock. It is the only
one of 11 CGIAR research centers dedicated entirely to animal agriculture
research for the developing world. Co-hosted by Kenya and Ethiopia, ILRI has
regional or country offices and projects in East, South and Southeast Asia as
well as Central, East, Southern and West Africa. www.ilri.org
Key Responsibilities
- Timely matching of all supplier invoices; checking
documentation for completeness, accuracy, approvals as per policy,
matching and input of supplier invoices
- Reconcile supplier ledger balances to supplier statements and
close the reconciling items within the period
- Maintain an updated invoice register to track movement of all
the invoices received in the institute until paid and filed
- Manage and reconcile the VAT account; ensuring timely
follow-up of VAT exemption certificates & dispatch to suppliers
- Analyse outstanding supplier commitments and print withheld
invoices report for review by the Finance Manager
- Prepare and circulate a monthly report of all supplier payments
made.
- Review supplier master accounts: at the minimum, bi-annually
and recommend de-activation of accounts that have been inactive for the
last 6 months.
- Ensure prepayments are reconciled and cleared on time
- Prepare monthly receivables and payables aging schedules and
reconciliations for all accounts and make relevant recommendations.
- Carry out monthly allocation of accounts and ensure relevant
adjustment journals are passed.
- Invoice recharge costs to related partner institutions
monthly and ensure the invoices are sent out in time for settlement.
- Manage receivables from related partner institutions, update
all receipts and follow up for payment of outstanding debts when they fall
due as credit terms.
- Prepare and share monthly statements for related partner
institutions after allocation.
- Maintain staff and consultants accounts that reflect correct
position with respect to staff and consultants’ transactions and make
relevant adjustments
- Process staff travel advances, Travel Expenditure Report
(TER’s) & project/workshop expenditure reports
- Ensure proper filling of all documentation relating to this
function both in physical and soft copy forms
- Provide additional support on demand to the clients of the
unit
- Train the alternate position all aspects of this job to
ensure continuity
- Help other unit members to learn and excel in their work
- Perform any other related duties as may be required
Qualifications
- Bachelor’s degree in finance or accounting or its equivalent.
- Full accounting qualifications- CPA (K) or ACCA.
- At least five years’ experience in finance with progressive
experience of processing large volumes of supplier invoices and performing
of supplier accounts reconciliations in a well-run organization.
Position Location: Nairobi, Kenya
Terms of Appointment
This position is at job
level HG 13 and it is
only open to Kenyan nationals. The position is a 3-year contract, renewable
subject to satisfactory performance and availability of funding. ILRI offers a
competitive salary and benefits package which includes pension, medical and
other insurances.
How to apply
Applicants should send a
cover letter and CV expressing their interest in the position, what they can
bring to the job and the names and addresses (including telephone and email) of
three referees who are knowledgeable about the candidate’s professional
qualifications and work experience to the Director, People and Organizational
Development on or before 15 June 2023.
The position title and reference number REF: CS/ 939/2023 should
be clearly marked on the subject line of the cover letter.
We thank all applicants
for their interest in working for ILRI. Due to the volume of applications, only
shortlisted candidates will be contacted.
ILRI does not charge a fee
at any stage of the recruitment process (application, interview meeting,
processing or training). ILRI also does not concern itself with information on
applicants’ bank accounts.
To find out more about
ILRI visit our websites at http://www.ilri.org
