Kenya Red Cross Society is a leading humanitarian organization sustainably promoting the wellbeing, health and resilience of communities in Kenya. The Society is seeking a qualified professional in the following position
Position Title: Procurement
Assistant (2 positions)
Locations: Nairobi
Reporting To: Procurement Officer
Job responsibilities:
- Support Implementation of procurement
management policies and strategies.
- Timely development, coordination and
implementation of procurement plans and procurement activities arising
from the organization operations.
- Review procurement requests and initiate
procurement procedures for office and projects equipment, supplies and
services.
- Assist the Procurement Officer in
maintaining current up to date Procurement documents and Manuals.
- Prepare Request for Quotations (RFQ),
Invitation to Bids (ITBs) or Request for Proposals (RFPs) documents,
receipt of quotations, bids, or proposals.
- Organize hotel and event arrangements
for all official KRCS meetings/ functions, engagements, ensure that all
requirements are catered for as required.
- Prepare and submit (weekly or monthly)
reports on PRs raised, RFQs sent out, invoices received, and items
received/dispatched.
- Maintain appropriated records to ensure
that procurement process, decision, and contractual agreement are
accurately documented for accountability and audit purpose.
- Submit complete trail of procurement
documents to finance for payment using the payment register.
- Facilitate knowledge building and
knowledge sharing:
- Carrying out of any other duties
assigned by the Supervisor.
Knowledge, Skills, and Abilities
- Good working knowledge of government
procurement and disposal procedures and laws particularly the Public
Procurement and Disposal Act, 2005 and Regulations, 2006.
- Effective IT Skills (Word & Excel).
- Communication, tact, and negotiation
skills.
- Problem solving and Flexible and
patient.
- Conceptual understanding of
participatory approach
- Fluent in Written and spoken English.
- Impeccable integrity and honesty
- Good communication skills both verbally
and in writing
- Good interpersonal, public relations and
negotiation skills.
- Ability to manage staff and provide good
leadership.
- Demonstrable exposure to a computerized
working environment and basic ICT literacy and strong proficiency in the
use of office computer applications.
- Attention to detail and a high degree of
accuracy.
- Team player
- Prudent in resource use and management
- Records Management skills
Qualifications
- Degree or Diploma in Business
Administration option Procurement / Logistics/Supply
- At least 1-2 years’ experience on supply
chain management in International NGO set-up
- Demonstrated experience in Procurement
Management/ CIPS
- Membership of Kenya Institute of Supply
Management (KISM)
How to Apply
Interested candidates who
meet the above qualifications should apply strictly through https://www.redcross.or.ke/careers to
reach us not later than 9th June 2023; Only shortlisted
candidates will be contacted.
Job disclaimer and
notification:
Kenya Red Cross Society is
an equal opportunity employer and does not charge / accept any amount or
security deposit from job seekers during the selection process or while inviting
candidates for an interview.
Kenya Red Cross Society is
committed to safeguarding and promoting the welfare of children, young people
and vulnerable adults and expects all staff and volunteers to share this
commitment
