Principal Records Officer Job in Kenya - NTSA

The National Transport and Safety Authority (NTSA) is a State Corporation established through an Act of Parliament; Act Number 33 of 26th October 2012. The Authority is mandated with effectively managing the road transport sub-sector, minimizing road traffic accidents and loss of lives resulting therefrom.

Pursuant to this mandate, the Authority seeks to recruit highly motivated, visionary, dynamic and results oriented candidates to fill the under mentioned positions:

PRINCIPAL RECORDS OFFICER (GRADE NTSA 6) – REF NTSA/0252023/15

The Principal Records Management Officer will be responsible to the Manager, Human Resource for efficient management of registry services in the Authority.

Key Duties and Responsibilities

Develop records management policies, procedures and guidelines;

Supervise various registries;

Plan appropriate office accommodation for registries;

Prepare and review filing classification scheme;

Develop a filing index system;

Management of incoming and outgoing mails;

Ensuring security of information, documents, files and office equipment;

Control opening of files and allocation of personal numbers;

Initiate appraisal and disposal of dormant files/documents in registries;

Maintain records related registers;

Prepare and submit budget estimates for the registries;

initiating appraisal and disposal of files, documents, and other records; and

Supervise, guide and develop staff in the Records Management

Key Qualifications and Experience


Bachelor’s degree in Information Science/Records Management or any of the Social Sciences from a recognized institution;

Master’s Degree in Information Science/Records Management or any of the Social

Sciences from a recognized institution is an added advantage;

At least eight (8) years relevant work experience, three (3) of which must have been in a supervisory position in a large organization;

Attended a Supervisory Course lasting not less than two (2) weeks from a recognized institution;

Proficiency in ICT;

Shown merit and ability as reflected in work performance and results; and

Any other recognized qualifications as may be adjudged to be equivalent by the Board of Directors

How to Apply

Qualified candidates should apply in confidence indicating the Job Ref. No. on both the application and envelope to the address below, enclosing CV with full details of educational background and professional qualifications. The application should also have copies of certificates, relevant testimonials and the National ID. Applications may be deposited at the Authority’s Head Office Reception, 316 Upper Hill Chambers, Ground floor, 2nd Ngong Avenue, or posted to;

The Director General,

National Transport and Safety Authority, 316 Upper Hill Chambers, 2nd Ngong Avenue,

P.O. Box 3602-00506,

NAIROBI.

All applications should be received not later than 5:00 p.m. on Monday 29th May 2023.

NTSA is an equal opportunity employer committed to diversity and gender equality. Youth, Women and Persons with Disability are encouraged to apply. Please note that only

shortlisted candidates shall be contacted. Any form of canvassing shall lead to automatic disqualification.

PLEASE NOTE THAT NTSA DOES NOT CHARGE ANY FEE AT ANY STAGE OF THE RECRUITMENT PROCESS FOR PERSONS SEEKING EMPLOYMENT WITH NTSA.