Front Office & Administrative Assistant
Job Summary
The Front Office
and Administrative Assistant will oversee the operation of the reception
and providing services to internal and external customers while
collaborating with the Incubation hub team to ensure a seamless workflow.
Key Responsibilities
Attend
to walk in customers and visitors, directing them accordingly as per their
request.
Execute
clerical receptionist duties such as typing, filing, photocopying, collating etc.
Manage
the switchboard and answer, screen and forward all incoming phone calls to
appropriate parties;
Receive
and sort daily mail/deliveries/couriers and sign for all incoming packages;
arrange pick up for out-going package;
Coordinate
office deliveries and receive invoices for payment processing;
Monitor
stock for office Stationery, Kitchen supplies, drinking water and any other
office equipment required for office use and ensure timely requisition of the
same;
Manage
front desk operations while monitoring cleanliness and maintaining proper
organization for a professional image;
Manage
the office cleaning by ensuring that the office is cleaned on time,the kitchen
and the bathroom are well cleaned and kept tidy;
Reconcile
monthly petty cash in liaison with the Senior Finance Officer;
Coordinate
all the travel logistics with the driver within the organization;
Develop
a tracker system for motor vehicle fueling service and maintenance;
Coordinate
planning for meetings, preparation of meeting venue, and support organization
of events;
Manage
office access for all the staff members and clients;
Develop
and maintain the office electronic and hard copy filing system.
Liaise
with the Procurement and Logistics Officer for the procurement of goods and
services.
Qualifications
At
least a Diploma in Front Office Management, Business / Office Administration /
Public Relations or any other related field.
Experience
Minimum
of 3 years’ experience in front office administration, or related fields;
Computer
skills including the ability to operate emails, spreadsheet and Word processing
programs at a highly proficient level.
Functional Skills
Customer
relations skills;
Time
management skills,
Organization
and planning skills;
Communication
skills
Analytical
skills
How to Apply
Interested candidates are
invited to send their up-to-date CV with their contact details, copies of
academic and professional certificates, details of current and expected
remuneration, the names of three professional referees and a cover letter
demonstrating how you meet our requirements to hr@kenyacic.org.
The subject of the email
should be the position being applied for. Closing date for applications Monday, 5th June 2023.
Only shortlisted candidates will be contacted. Kenya Climate Innovation Center
is an equal opportunity employer.
