Senior Associate, Procurement | ESA Region Job in Kenya

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Senior Associate, Procurement | ESA Region Job in Kenya

Senior Associate, Procurement | ESA Region

About Evidence Action

Evidence Action is a global non-profit organization with an approach distinctive in international development – we exclusively scale interventions that are backed by strong evidence and can be delivered with exceptional cost-effectiveness. Our programs have grown since our founding in 2013 to reach over 280 million people annually. We deliver high impact for every dollar spent, as recognized by GiveWellThe Life You Can Save, and Charity Navigator.

We do development differently. We take a data-driven approach to identifying, scaling, and continuously improving programs which deliver immense impact, ensuring these solutions measurably improve the lives of millions. Our Deworm the World Initiative has helped governments in Africa and Asia deliver over 1.4 billion childhood deworming treatments, improving health, education, and incomes. Dispensers for Safe Water provides sustained safe water access to over 4 million people in rural Africa, preventing childhood illness and deaths.

We drive innovation. Our Accelerator builds the next generation of exceptional programs, taking an approach most similar to a venture capital model. We are ruthless in exiting programs which do not meet our criteria; those that advance deliver outsized impact for millions of people.

We are global. Across eight countries in Africa and Asia, our 400+ people are united by a tremendous passion for our mission and impact. We are strong because of our diversity of experience, geography, and background – with over 90% of our people in the countries where our impact is focused.

We have big ambitions. Our goal is to double our impact by 2024, to fulfill our vision of a world where hundreds of millions of people in the poorest places have better opportunities and their lives are measurably improved. We believe in bold and urgent action – because poverty doesn’t wait, and neither should we.

We need great people. Our success to date is due to the collective work of our amazing staff. To achieve our ambitious goals, we are looking for people who share our passion for evidence, cost-effectiveness, and scale. We seek individuals who take an entrepreneurial approach, enjoy tackling hard problems, and have a bias to action and results. If our vision and approach excite you as much as it does us, we invite you to join us.

Job purpose

The Senior Associate, Procurement East & Southern African (ESA) Region will be a key member of the Finance & Operations department. The position holder will provide technical support to countries in the East & Southern African (ESA) Region on procurement matters and is responsible for ensuring collaboration and coordination with program teams and other departments for effective program implementation. He/she will focus on creating, delivering and optimizing procurement value ensuring that procurements are conducted in the most cost-effective way, in a timely manner and that the lifetime cost of a product is minimized and supply chains are well-designed and cost-effective. He/she will liase with heads of departments/programs to come up with detailed projections of procurement needs based on updated project work plans to determine supply needs that will facilitate the development of procurement plans. In performing his/her work, the Senior Associate, Procurement promotes a client, quality and results-oriented approach.

Duties and Responsibilities

Procurement Planning

The Senior Associate, Procurement ESA will support country teams to develop annual procurement plans by;

  • Collaborating with various program/departmental leads to identify procurement needs and developing procurement plans to ensure that the right goods and services are acquired at the right time, in the right quantity, and at the right price.
  • Coordinating periodic review and update of the procurement plans to ensure that all needs are identified and that the plans are kept alive.
  • Monitoring the implementation of procurement plans.

Coordination of Procurement Activities

  • Support country teams in the identification of vendors and assessing performance to ensure Evidence Action has an effective and optimal mix of vendors. Constantly research to broaden and ensure a vendor base that is reliable and competitive.
  • Periodically analyze industry trends and evolving technology to proactively identify supply-based issues, minimize risks, ensure continuity of supply, and identify emerging vendors in the markets across ESA region.
  • In collaboration with technical teams, obtain and review product specifications or scope of work for services; ensure that specifications and scopes are clear, objective and complete.
  • Support country teams in bidding and tender processes, preparation and issuance of EOI, RFQ, ITB, RFP or other tender documents as required.
  • Maintain accurate procurement records and ensure that all procurement documentation is up-to-date and properly filed.
  • Ensure compliance of all procurement activities with company policies and procedures, donor regulations and jurisdiction laws.

Imports and Exports

  • Ensure compliance with regulations governing international trade, including customs regulations, trade agreements, and export controls.
  • Obtaining the requisite import/export documents such as PVOC, import permits, import declaration forms (IDFs) etc.

Vendor Management:

  • Supplier relationship management: Working closely with suppliers and end users to negotiate and review performance levels and identify remedial action for a reliable supply chain process.
  • Ensure that vendors are compliant with Evidence Action policies and procedures put in place. e.g., Terms and Conditions, Statutory Requirements, CSI Checks etc.
  • Act as a focal person for communication with vendors on behalf of Evidence Action.

Key Performance Indicators

  • Timely and cost-effective procurement of goods and services.
  • Compliance with organizational and donor procurement policies and procedures.
  • Quality of procurement records and reports.
  • Effective communication and collaboration with program staff and suppliers.
  • Capacity building of program staff on procurement policies and procedures.

Direct reports:


Technical support to country procurement teams in the East & Southern African (ESA) Region


  • Bachelor’s degree in Procurement or Supply chain management .
  • CIPS level 4 will be an added advantage,
  • KISM membership is a must.
  • Experience in the use of Google Suite applications as well as in handling of web-based management systems is desirable.
  • A minimum of 4 years work experience in a position with similar responsibilities in a multinational organization.

Required Skills and attributes

  • Ability to uphold and respect procurement ethics and to conduct activities with Honesty, Transparency and Integrity.
  • Self-motivated with the ability to operate under own initiative and also take instructions to prioritize and manage a diverse workload.
  • Ability to handle multiple projects simultaneously to meet goals and deadlines without compromising the desired detail and work quality.
  • Ability to liaise with others and work well in a team and in a multicultural work environment.
  • Problem-solving skills.

Working conditions

  • The official working hours are 8:00am to 5:00pm from Monday to Friday.
  • Off-hour work may be required as necessary for overseeing/completing planned maintenance, participating in international conference calls across time-zones, or responding to technical emergency response.
  • Travel required: Yes.
  • The Senior Associate Procurement will occasionally visit offices across East & Southern African (ESA) region for purposes of oversight, training, project management, and meetings of program and country staff.

How to Apply


Position Location

The position will be based in Nairobi, Kenya. This position is only open to citizens or permanent residents of Kenya.

Equal Opportunity Statement

Evidence Action does not discriminate in employment on the basis of race, colour, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organisation, retaliation, parental status, military service, or other non-merit factor.

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