VACANCY NO: 1/PPCMS/2023: PROJECT PROCUREMENT AND CONTRACT MANAGEMENT SPECIALIST
The Project Procurement
and Contract Management Specialist reports directly to the project coordinator
and is responsible for managing procurement processes and contract
administration aspects. As head of the Procurement Unit of the PMU, the
incumbent will be tasked to ensure compliance with Kenyan Public Procurement
and Disposal Act, 2015 and its attendant regulations and ensure due diligence
to comply with IFAD Procurement Guidelines and handbook.
Key Responsibilities
- Installation
of appropriate procurement systems and procedures for effective planning
and monitoring of procurements under the project
- Oversee
preparation and consolidation of inputs to the Annual Procurement Plan.
- Finalize,
within three months after start of duty, a draft manual on procurement by
partners, which sets the minimum standards of compliance for the
procurement of goods and services under RK-FINFA financing.
- Train
continuously the implementers in the preparation of Terms of Reference and
specifications and proactive follow-up of these inputs in the bidding
processes.
- Prepare
bidding documents based on acceptable bidding standards.
- Ensure
all prior review requirements such as obtaining of the No Objections from
IFAD are complied with in a timely manner.
- Ensure
that all the due tendering processes are adhered to sufficient
publications, strict adherence to deadlines, transparency in
communications with bidders and publication of bid results.
- Ensure
acceptable record keeping in procurement with a complete procurement file
for each procurement from start to contract finalization. Maintain all
procurement records in a form appropriate for regular auditing and spot
checks by supervision missions.
- Communicate
to all implementing entities and service provider their responsibilities
and requirements with respect to procurement in keeping with prevailing
government practices which are acceptable to IFAD.
- Oversee
the contracting process, including ensuring that Evaluation Committees
have people with appropriate expertise.
- Monitor
implementation of contracts: report status and problems to the PC on a
monthly basis and intervene to address problem upon request by the PC.
- Ensure
that goods and services financed have been procured in accordance with the
loan agreement and the Kenyan Public Procurement and Disposals Act.
- Work
with the Financial Controller to ensure where applicable, tax exemptions
for the procurement of goods for the project are secured at the
appropriate time.
- Prepare
quarterly reports of progress with implementation of the Procurement Plan,
and regularly inform the PC of problems and make proposals to overcome
bottlenecks.
- Contribute
to the preparation of the project workplans, budgets and financial reports.
- Carry
out any other activities that are assigned by the PC.
Minimum Requirements
- A
relevant masters degree, a Bachelor’s degree in Procurement and Supplies,
Commerce, Public Administration, Law, Accounting, or any other related
field and a full CIPS (Chartered Institute of Procurement and Supply). A
post graduate qualification will be an added advantage
- A
minimum of 10 years’ experience dealing with procurement of civil works,
goods and services, 5 of which should be in donor funded project
environment.
- A
comprehensive knowledge of Public Procurement Regulations, as well as
procurement guidelines for IFAD and/or World Bank
- Membership
to professional body required
- Appropriate
computer literacy
- Fluency
in both English and Kiswahili
Other Requirements
- Good
interpersonal and communication skills.
- Exceptional
organizational and coordination skills;
- Experience
in preparing tender and contract documents for national and international
competitive bidding
How to Apply
Interested applicants who
meet the qualification requirements should send their applications along with
copies of their academic and professional certificates, testimonials and
detailed Curriculum Vitae indicating names and addresses of three referees and
daytime telephone and email contacts. Only
short-listed candidates will be contacted.
Applications should be
clearly marked quoting the reference number of the position applied for on the
letter and envelope and addressed to:
The Principal Secretary
The National Treasury
National Treasury Building,
P.O Box 30007-00100,
Nairobi, Kenya
Suitably qualified
candidates are advised to apply for the positions through Email:
recruitment.rkfinfa@treasury.go.ke OR drop their
applications at the National Treasury Building, 3rd Floor, Room No.303 before 17th March
2023 at 1700hrs East Africa Time.
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