Project Procurement and Contract Management Specialist Job in Kenya – Ministry of Finance

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Project Procurement and Contract Management Specialist Job in Kenya – Ministry of Finance


The Project Procurement and Contract Management Specialist reports directly to the project coordinator and is responsible for managing procurement processes and contract administration aspects. As head of the Procurement Unit of the PMU, the incumbent will be tasked to ensure compliance with Kenyan Public Procurement and Disposal Act, 2015 and its attendant regulations and ensure due diligence to comply with IFAD Procurement Guidelines and handbook.

Key Responsibilities

  • Installation of appropriate procurement systems and procedures for effective planning and monitoring of procurements under the project
  • Oversee preparation and consolidation of inputs to the Annual Procurement Plan.
  • Finalize, within three months after start of duty, a draft manual on procurement by partners, which sets the minimum standards of compliance for the procurement of goods and services under RK-FINFA financing.
  • Train continuously the implementers in the preparation of Terms of Reference and specifications and proactive follow-up of these inputs in the bidding processes.
  • Prepare bidding documents based on acceptable bidding standards.
  • Ensure all prior review requirements such as obtaining of the No Objections from IFAD are complied with in a timely manner.
  • Ensure that all the due tendering processes are adhered to sufficient publications, strict adherence to deadlines, transparency in communications with bidders and publication of bid results.

  • Ensure acceptable record keeping in procurement with a complete procurement file for each procurement from start to contract finalization. Maintain all procurement records in a form appropriate for regular auditing and spot checks by supervision missions.
  • Communicate to all implementing entities and service provider their responsibilities and requirements with respect to procurement in keeping with prevailing government practices which are acceptable to IFAD.
  • Oversee the contracting process, including ensuring that Evaluation Committees have people with appropriate expertise.
  • Monitor implementation of contracts: report status and problems to the PC on a monthly basis and intervene to address problem upon request by the PC.
  • Ensure that goods and services financed have been procured in accordance with the loan agreement and the Kenyan Public Procurement and Disposals Act.
  • Work with the Financial Controller to ensure where applicable, tax exemptions for the procurement of goods for the project are secured at the appropriate time.
  • Prepare quarterly reports of progress with implementation of the Procurement Plan, and regularly inform the PC of problems and make proposals to overcome bottlenecks.
  • Contribute to the preparation of the project workplans, budgets and financial reports.
  • Carry out any other activities that are assigned by the PC.

Minimum Requirements

  • A relevant masters degree, a Bachelor’s degree in Procurement and Supplies, Commerce, Public Administration, Law, Accounting, or any other related field and a full CIPS (Chartered Institute of Procurement and Supply). A post graduate qualification will be an added advantage
  • A minimum of 10 years’ experience dealing with procurement of civil works, goods and services, 5 of which should be in donor funded project environment.
  • A comprehensive knowledge of Public Procurement Regulations, as well as procurement guidelines for IFAD and/or World Bank
  • Membership to professional body required
  • Appropriate computer literacy
  • Fluency in both English and Kiswahili

Other Requirements

  • Good interpersonal and communication skills.
  • Exceptional organizational and coordination skills;
  • Experience in preparing tender and contract documents for national and international competitive bidding

How to Apply

Interested applicants who meet the qualification requirements should send their applications along with copies of their academic and professional certificates, testimonials and detailed Curriculum Vitae indicating names and addresses of three referees and daytime telephone and email contacts. Only short-listed candidates will be contacted.

Applications should be clearly marked quoting the reference number of the position applied for on the letter and envelope and addressed to:

The Principal Secretary

The National Treasury

National Treasury Building,

P.O Box 30007-00100, Nairobi, Kenya

Suitably qualified candidates are advised to apply for the positions through Email: OR drop their applications at the National Treasury Building, 3rd Floor, Room No.303 before 17th March 2023 at 1700hrs East Africa Time.

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