VACANCY NO: 6/PRA/2023: PROJECT ADMINISTRATOR
Key Responsibilities
Reporting to the Project
Coordinator and administratively to the Financial Controller, the Project
Administrator will be responsible for Staffing and Administrative aspects of
the project. The specific duties of the Project Administrator will include:
- Act
as the focal point person for the Project Management Unit (PMU)
- Coordinate
Staff Performance Appraisals
- Liaise
with the Project Implementing Partners in collaboration with the Project
Coordinator and thematic leads.
- Coordinate
Project Meetings, Workshops and Trainings.
- Assist
in payroll Administration.
- Prepare
and share relevant documents and reports for the Project.
- Supervise
Drivers and Support Staff.
- Assist
in coordinating Project Steering Committee meetings and activities.
- Maintain
the Programme vehicle fleet management system and transport logistics.
- Support
the PMU team in requisitioning of procurements and contracts management.
- Ensuring
proper archiving, custody, filing and retrieval of documents.
- Day-to-day
administration and management of supplies, utilities, maintenance, transport,
and service contracts and support the PMU in administrative duties.
- Management
of general insurance and Staff Medical Scheme.
- Support
in implementation of the Project’s Management Information System
- Support
in work planning and budgeting and implementation
- Support
in updating the project’s website and dissemination of knowledge
management products.
- Carry
out any other duties as may be assigned.
Minimum Requirements
- Bachelor’s
degree in Business, BCom, Office Management or Administration from a
recognized University
- Diploma
in Business Management or Project Management
- A
minimum of 5 years’ experience providing administrative/programme support
in a busy working environment, 3 of which in a Development Partner funded
project.
- Strong
computer and communications skills (oral, written, presentation) is
desired.
Other Requirements
- Training
in Project Management, Accounting or Administration.
- Knowledge
of programme management with emphasis on work planning.
- Good
interpersonal skills and appreciation of multi-cultural environment
- Fluency
in written and spoken English is essential.
How to Apply
Interested applicants who
meet the qualification requirements should send their applications along with
copies of their academic and professional certificates, testimonials and
detailed Curriculum Vitae indicating names and addresses of three referees and
daytime telephone and email contacts. Only
short-listed candidates will be contacted.
Applications should be
clearly marked quoting the reference number of the position applied for on the
letter and envelope and addressed to:
The Principal Secretary
The National Treasury
National Treasury Building,
P.O Box 30007-00100,
Nairobi, Kenya
Suitably qualified
candidates are advised to apply for the positions through Email:
recruitment.rkfinfa@treasury.go.ke OR drop their
applications at the National Treasury Building, 3rd Floor, Room No.303 before 17th March
2023 at 1700hrs East Africa Time.
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