Procurement & Stock Controller Job in Kenya

Procurement & Stock Controller

Responsibilities:

Purchase, receive and forward all goods & deliveries in & out of the hotel to the correct point of the contact/storage area.
Monitor and take inventory on regular basis to complete orders based on par levels or needs.
Maintain clear and organized records to ensure all reports and invoices are filled & stored properly.
Responsible to verify all goods arrived as per the agreed purchase, delivery note and agreed quantity has been received.
Ensure cleanliness of all areas, keeping storage areas clean & tidy and in in strict compliance with hygiene regulations.
Ensure all store requisitions are signed by concerned Head of departments (HOD) and approved by FC/GM according to the hotel’s operations procedure.
Ensure store requisition form is signed by the person collecting the goods and enter into the inventory count from the system. Post all invoices using the Material Management System (MMS).
Conduct inventory audits to determine inventory levels & needs.
Conduct physical stock audits on a regular basis & the physical count to tally with inventory count from the system.
Any differences between the manual count and system have to be investigated and the information to be given to the Finance Department.
Assistant in finding out any cost discrepancies and complete requisition forms for inventory and supplies.
Extend all requisition on a daily basis and update the inventory management software/system.
Work closely with all departments to order, purchase and receive items and equipment.
Keep accurate recordings of all incoming and outgoing goods & notify the store manager/supervisor of any low stock levels.
Identify and report any slow-moving items to avoid over purchasing.
Verify and track received inventory & complete inventory reports and logs.