Job Title: Personal Assistant
Industry: PR
& Communication
Job
Type: Full-Time
Location: Nairobi
Job
Purpose: To ensure the smooth running of the office on a day-to-day
basis, provide comprehensive administrative, logistical and technical support
to the Chief Executive Officer.
Ensuring
that effective planning and administrative systems are in place and maintained
efficiently and effectively.
Key
responsibilities:
· To
proactively manage and coordinate the diary of the Chief Executive by
prioritizing and arranging internal and external meetings, ensuring appropriate
briefing papers are prepared and provided.
· Plan
and organize travel and accommodation when required.
· Maintain
effective filling and data storage including emails and retrieval systems.
· Ensuring the needs of the Chief executive are met.
· To
provide full personal assistant support by dealing with all correspondence and
calls, drafting routine letters to a high standard, minute meetings, taking
messages and other administrative tasks as required to support the Chief
Executive.
· To
provide support for Board of Director meetings by ensuring meetings are
properly arranged and serviced. This will include drafting agendas, collating
papers and reports, taking minutes and following up action points.
· Supporting
the Chief Executive to keep the Board of Director informed about the work of
the organization and their appropriate training and induction.
· To
service meetings of the Senior Management Team by drafting and collating papers
and reports, preparing manageable agendas, taking minutes and following up on
actions points.
· To plan
and manage key organizational events such as team building activities, staff
briefings and others as required.
· To
develop skills and undertake responsibilities as appropriate which will fulfil
the purpose of the role and support the success of the organization.
· Ability
to carry out all the duties with complete discretion and a high regard for
confidentiality.
Education
& Skills Requirements:
· Bachelor’s
degree in a business related course.
· 3
years’ experience in similar position or as office admin.
· Exceptional
written and communication skills.
· Ability
to manage internal and external correspondence.
· Willingness
to work as an overall team member to help ensure continued growth and success
of this company.
· Proficient
in time management; the ability to organize and manage multiple priorities.
· Ability
to take initiative and effectively adapt to changes.
· Extensive
experience in creating documents and spreadsheets, using office software such
as MS word, Excel, and PowerPoint.
· Advanced
typing, note- taking, record keeping and organizational skills.
· Working
knowledge of printers, copiers, and scanners.
· Proficiency
in appointment scheduling software such as MS outlook.
How to
Apply
Interested
candidates are invited to strictly email their cover letter and CV, to
careers@hrmconnection.com before end of day 30th March, 2023.
Only
short listed candidates will be contacted.
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