Personal Assistant Job in Kenya

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Personal Assistant Job in Kenya

Job Title: Personal Assistant

Industry: PR & Communication

Job Type: Full-Time

Location: Nairobi

Job Purpose: To ensure the smooth running of the office on a day-to-day basis, provide comprehensive administrative, logistical and technical support to the Chief Executive Officer.

Ensuring that effective planning and administrative systems are in place and maintained efficiently and effectively.

Key responsibilities:

·  To proactively manage and coordinate the diary of the Chief Executive by prioritizing and arranging internal and external meetings, ensuring appropriate briefing papers are prepared and provided.

·  Plan and organize travel and accommodation when required.

·  Maintain effective filling and data storage including emails and retrieval systems.

·  Ensuring the needs of the Chief executive are met.

·  To provide full personal assistant support by dealing with all correspondence and calls, drafting routine letters to a high standard, minute meetings, taking messages and other administrative tasks as required to support the Chief Executive.

·  To provide support for Board of Director meetings by ensuring meetings are properly arranged and serviced. This will include drafting agendas, collating papers and reports, taking minutes and following up action points.

·  Supporting the Chief Executive to keep the Board of Director informed about the work of the organization and their appropriate training and induction.

·  To service meetings of the Senior Management Team by drafting and collating papers and reports, preparing manageable agendas, taking minutes and following up on actions points.

·  To plan and manage key organizational events such as team building activities, staff briefings and others as required.

·  To develop skills and undertake responsibilities as appropriate which will fulfil the purpose of the role and support the success of the organization.

·  Ability to carry out all the duties with complete discretion and a high regard for confidentiality.

Education & Skills Requirements:

·  Bachelor’s degree in a business related course.

·  3 years’ experience in similar position or as office admin.

·  Exceptional written and communication skills.

·  Ability to manage internal and external correspondence.

·  Willingness to work as an overall team member to help ensure continued growth and success of this company.

·  Proficient in time management; the ability to organize and manage multiple priorities.

·  Ability to take initiative and effectively adapt to changes.

·  Extensive experience in creating documents and spreadsheets, using office software such as MS word, Excel, and PowerPoint.

·  Advanced typing, note- taking, record keeping and organizational skills.

·  Working knowledge of printers, copiers, and scanners.

·  Proficiency in appointment scheduling software such as MS outlook.

How to Apply

Interested candidates are invited to strictly email their cover letter and CV, to before end of day 30th March, 2023.

Only short listed candidates will be contacted.

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