Office Administrative Assistant Job in Kenya

Office Administrative Assistant ( OAA )

Vacancy Reference: RN0057

Closing Date: 21/03/2023

Required Documents: 0

Job Responsibilities

Reference Responsibility

  • Taking oral dictation; word and data processing
  • Managing e- office
  • Operating office equipment
  • Handling telephone calls and equipment
  • Attending to visitors/ clients
  • Maintaining office diary and travel itineraries
  • Establishing and monitoring procedures for record keeping of correspondence and file movements
  • Maintaining an up to date filing system in the office
  •  Managing office protocol
  •  Ensuring security of office records, equipment and documents, including classified materials
  • Undertaking any other office administrative services duties that may be assigned

Requirements for appointment




For appointment to this position, a candidate must have:

i. Kenya Certificate of Secondary Education, mean grade C- (minus) with at least C (plain) in English Language or its equivalent qualification from a recognized institution.
ii. Business Education Single and Group Certificates (BES & GC) from the Kenya National Examination Council; –

• Shorthand II (Minimum 80 w.p.m).
• Typewriting II (40w.p.m)/Computerized Document Processing III.
• Office Management III/Office Administration and Management III.
• Business English II/ Communications I.
• Commerce II.
• Secretarial Duties II.
• Office Practice II

OR

Craft certificate in Secretarial Studies from the Kenya national Examinations Council.
iii. Certificate in Computer applications from a recognized institution.
iv. Fulfilled the requirement of chapter six of the constitution.

Terms of service

The above positions are on permanent and pensionable terms of service.

How to apply

  1. For more information on the jobs and application procedure, please visit our on-line recruitment portal https://erp.nema.go.ke:8081/ and submit your application, Copies of academic certificates/transcripts, testimonials and a detailed curriculum vitae, indicating current remuneration, current position/grade, expected salary and daytime telephone contact. Attachments should not exceed 10MB.

 The recruitment portal is also accessible via the NEMA Website  

 https://erp.nema.go.ke:8081/vacancies

Hand delivered or posted applications, as appropriate, should be submitted in a sealed envelope marked REF: NEMA/HR/MNG/001/2023 to;

      

The Director General

National Environment Management Authority

1st Floor, NEMA Headquarters

Popo Road, Off Mombasa Road

P.O. Box 67839 – 00200

NAIROBI

All applications should be received by 5 p.m. on 21st March, 2023

 

NB:

Successful candidates will be expected to fulfill the requirements of chapter 6 of the Constitution of Kenya 2010. 

NEMA is an equal opportunity employer committed to diversity and gender equality.   Any form of Canvasing by any candidate will lead to automatic disqualification.

Only shortlisted candidates will be contacted.