HR & Payroll Assistant Job in Kenya (100k – 120k)

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HR & Payroll Assistant Job in Kenya (100k – 120k)

Title:  HR & Payroll Assistant, 

Industry: Logistics,

Location: Nairobi,

Gross Salary: Ksh 100,000 – Ksh 120,000,

Our client, a Global Logistics Company seeks to hire a competent HR & Payroll Assistant. Who will be tasked with the overall management of the HR Department, Managing the payroll function, ensuring accurate & timely payment of employees’ salaries along with compliance with statutory requirements? Responsibilities include calculating employees’ compensation, updating our internal payroll databases, and ensuring timely payments.

Key Responsibilities

  • Prepare and maintain employment records related to HR activities both statutory and non-statutory such as recruitment, termination, leave, transfers, and promotions. 
  • Coordinate the NITA application and reimbursement process by making timely and correct applications and reimbursement claims and thereafter preparing relevant reports. 
  • Providing support, guidance and counsel to staff at all levels. Ensure open communication channels are maintained at all times.

  • Preparation and processing of payroll for employees in the organization on a monthly basis. 
  • Preparation and processing of monthly statutory/voluntary deductions for payment.  
  • Address and resolve employees’ correspondence relating to the payroll, that is the P9 Forms, Payslips and updating of statutory/voluntary deductions in a timely manner.
  • Collecting daily, weekly, and monthly employee time sheets and calculating employee work hours. 
  • On a monthly basis receive all payroll amendments including salary changes, overtime payments, allowances, changes to pension contributions, new recruits, bank account changes, promotions etc. from the supervisors and Management. 
  • Check that monthly payroll amendments have been duly authorized by the Management prior to input into the payroll.
  • Provide regular reporting on the performance of assigned roles weekly, monthly and as may be required. 
  • Assist with other duties in the HR and Payroll function as and when requested to by Management.
  • Maintain and update human resources documents, such as the Company Handbook, Code of Conduct, and Ethics or performance evaluation forms. 
  • Coordinate the management and maintenance of staff contracts, personnel files, and other employee information.
  • Conduct reference and background checks on job applicants. 
  • Inform job applicants of details such as duties and responsibilities, compensation, benefits, schedules, working conditions, and / or promotion opportunities. 
  • Analyze employment-related data and prepare required reports. 
  • Develop the appropriate training approaches to facilitate the training as per the recommended industry standards. 

Key Qualifications

  • Bachelor’s Degree in Human Resources Management or related field. 
  • At least 5 years of relevant generalist HR experience focused on HR and payroll administration in a busy environment.
  • Experience in a Logistics company would be an added experience. 
  • Must have experience working with payroll systems.
  • Must be well conversant with the Kenyan labour laws and ethical HR practices. 


If you are up to the challenge, possess the necessary qualification and experience; please send your CV only quoting the job title on the email subject (HR & Payroll Assistant – Logistics) to before 15th March 2023.

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