Title: HR & Payroll Assistant,
Industry: Logistics,
Location: Nairobi,
Gross Salary: Ksh 100,000
– Ksh 120,000,
Our client, a Global Logistics Company seeks to hire a competent
HR & Payroll Assistant. Who will be tasked with the overall management of
the HR Department, Managing
the payroll function, ensuring accurate & timely payment of employees’
salaries along with compliance with statutory requirements? Responsibilities
include calculating employees’ compensation, updating our internal payroll
databases, and ensuring timely payments.
Key Responsibilities
- Prepare and maintain employment records related to
HR activities both statutory and non-statutory such as recruitment,
termination, leave, transfers, and promotions.
- Coordinate the NITA application and reimbursement
process by making timely and correct applications and reimbursement claims
and thereafter preparing relevant reports.
- Providing support, guidance and counsel to staff at
all levels. Ensure open communication channels are maintained at all times.
- Preparation and processing of payroll for employees
in the organization on a monthly basis.
- Preparation and processing of monthly
statutory/voluntary deductions for payment.
- Address and resolve employees’ correspondence
relating to the payroll, that is the P9 Forms, Payslips and updating of
statutory/voluntary deductions in a timely manner.
- Collecting daily, weekly, and monthly employee time
sheets and calculating employee work hours.
- On a monthly basis receive all payroll amendments
including salary changes, overtime payments, allowances, changes to
pension contributions, new recruits, bank account changes, promotions etc.
from the supervisors and Management.
- Check that monthly payroll amendments have been duly
authorized by the Management prior to input into the payroll.
- Provide regular reporting on the performance of
assigned roles weekly, monthly and as may be required.
- Assist with other duties in the HR and Payroll
function as and when requested to by Management.
- Maintain and update human resources documents, such
as the Company Handbook, Code of Conduct, and Ethics or performance
evaluation forms.
- Coordinate the management and maintenance of staff
contracts, personnel files, and other employee information.
- Conduct reference and background checks on job
applicants.
- Inform job applicants of details such as duties and
responsibilities, compensation, benefits, schedules, working conditions,
and / or promotion opportunities.
- Analyze employment-related data and prepare required
reports.
- Develop the appropriate training approaches to
facilitate the training as per the recommended industry standards.
Key Qualifications
- Bachelor’s
Degree in Human Resources Management or related field.
- At
least 5 years of relevant generalist HR experience focused on HR and
payroll administration in a busy environment.
- Experience
in a Logistics company would be an added experience.
- Must
have experience working with payroll systems.
- Must
be well conversant with the Kenyan labour laws and ethical HR practices.
HOW TO APPLY.
If
you are up to the challenge, possess the necessary qualification and
experience; please send your CV only quoting the job title on the email subject
(HR & Payroll Assistant – Logistics) to jobs@corporatestaffing.co.ke before 15th March 2023.
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