Faith to Action Network
Job
Advertisement: Grants
Officer
Place
of Duty: Nairobi with Frequent local and international travel
Reporting
to: Finance Manager
Supervisory
Responsibility: None but has authority to advise on best practices
Deadline
for submission: March 14th, 2023
Background
and context: Faith to Action Network is a global
interfaith network of more than 100 Bahai, Buddhist, Christian, Confucian,
Hindu and Muslim faith organizations; we focus on issues that faith actors are
grappling with, including sexual and reproductive health and family planning;
gender equality and women’s rights; pluralism and understanding.
We
combine innovative, evidence- and faith-backed community-based programming with
national, regional and international dialogue and advocacy to influence change
at all levels.
Faith to Action Network’s Finance and Administration department focuses on three main areas of work including Finance Management, Administration, Grants and Compliance.
Programs
are implemented both directly and through subgrantees, in close partnership
with Faith to Action Network’s different legal entities (Kenya & Germany,
Global Investment Change Trust) and 110 members, spread across more than 24
countries around the world. Sub-grantees are awarded grants after a thorough
due diligence.
The
department ensures compliance with legal requirements in its countries of
establishment and implementation and with the donor requirements for each
project.
Faith
to Action Network builds the financial capacity of its subgrantees and ensures
prudent use of resources.
Overall
Purpose of the Role: The role is responsible for
Grants financial management of the assigned projects and compliance with donor
rules and regulations.
In
particular, the role is responsible for financial planning, implementation and
monitoring, accurate and timely financial reporting and ensuring the project
budget is expended in line with the donor requirements and expectations.
A
key focus area for the position is to manage sub-grantees, contracts, due
diligence, financial reporting and build capacity of the partners in good
governance, financial Management, budgeting and accountability.
This
role strengthens partner policies and financial management processes to ensure
that resources are used more effectively, efficiently and equitably.
Key
Tasks & Responsibilities:
Grants
Management and Compliance
· Leads
pre and post-award work with program and partner/sub-grantees teams to
facilitate the process of onboarding new projects to ensure internal controls
and donor compliance systems are established and followed.
· Participates
as required in grants inception, implementation monitoring and close- out
activities ensuring compliance with Donor requirements
· Ensure
proper planning and timely disbursement of funds to grantees, maintain
effective communication between the partners, sub-grantees, programme and the finance
team.
· Monitor
spending across assigned grants to ensure appropriate expense allocation per
budget line, timely use of funds, and compliance with donor’s operational and
contractual requirements; document and monitor overall performance, analyze trends,
highlight issues, identify gaps and institute corrective measures where
necessary.
· Review
partners reports to ensure they are well supported, are allowable, reasonable
and allocable per donor requirements and that GAAP are observed.
· Ensure
that grants or contracts are well administered from a finance perspective, and
programme teams are fully informed of relevant donor compliance regulations and
Faith to Action Network procedures.
· Completes
grants compliance checklists and grant launch materials for awarded grants as
needed to ensure staff managing the grant-funded project, the sub-grantees and
the partners understand and have the resources to comply with the donor terms
applicable to their grant-related activities
· Establishes
and maintains grant tracking tools, including for sub-awardees and partners
· Prepare
and submit financial reports per donor and organizational requirements within
the stipulated time frame
· Upload
the donor Budgets and Expenses into the Grants Management System
Budgeting
& Reporting
· Working
with programme team to prepare projects budget in line with work plans.
· Prepare
Budget vs Actual reports to ensure regular funds reconciliations.
· Monitor
budget spending for the project, ensure that budget expending is in line with
project deliverables, and provide monthly updates on financial status including
cash flow and variances, and institute corrective measures where necessary.
· Prepare
timely and accurate external financial reports that comply with all donor
regulations; work with programme staff and grant recipients to confirm that
reports are backed by adequate documentation and records
· Lead
budget revisions and reallocation requests, in collaboration with head of
Finance and Administration
Audit,
Risk Management and Internal controls
· Participate
in the design and implementation of internal controls, policies, and procedures
to ensure compliance with all applicable laws and regulations.
· Maintains
financial management files for grants and ensures audit trail for all necessary
grant documentation
· Works
closely with auditors to ensure efficiency and completion of audits, and to
ensure that audit findings and recommendations are addressed and closed in a
timely manner.
· Investigate
exceptions on all reports and facilitate corrective actions.
· Review
expenditure worksheets for accuracy and completeness before processing payment
or filling to ensure audit ready documentation at all times
Capacity
Assessment and Strengthening
· Review
sub-grantee and partner finance, operations, HR and procurement policies to
identify areas of improvement to enable them to discharge contractual
obligations to donors.
· Carry
out necessary training of finance and non-finance staff to ensure that donor
requirements are met.
Asset
Management
· Establish
the physical existence of all donor funded project assets per the asset
register, their conditions and locations.
· Advise
on acquisition and disposition of donor project assets in line with the donor
guidelines and organization policies.
Academic
Qualifications & Experience
· Bachelor’s
degree in Accountancy, Finance (Masters will be an added advantage)
· Full
accounting professional qualification – Chartered/Certified Accountant (CPA,
ACCA) or other comparable/equivalent qualification
· 6 years
of progressive professional experience in donor funded projects with at least 3
years in grants/contract management experience implementing with partners.
· Partnership/sub
award experience including instrument development, systems and process
development.
· Demonstrated
knowledge and experience in Grant and fund management, financial reporting,
Partnership management, Project Financial Management, Project management,
Budgeting and budgetary control
· Cultural
sensitivity and capacity to work in a multicultural diverse context.
· Demonstrated
ability to meet deadlines and manage multiple projects simultaneously
· Experience
in developing and delivering trainings on grants and compliance subjects to
staff and local partners
· Exceptional
English writing skills.
· Hands-on
experience with Sun Systems, Microsoft Dynamics 365 – Business Central and/or a
similar accounting system would be considered an asset.
· Prior
experience in conducting project financial reviews and coordinating internal
and external audits
How to
Apply
Interested
candidates should submit their applications (CV and cover letter) to
HR@faithtoactionetwork.org by March 14th, 2023.
Applications
should include a full curriculum vita (including comprehensive details of key
achievements and responsibilities, a list of references and current salary)
along with a covering letter addressing the job description, academic and
professional qualifications and indicating motivation for the role.
Incomplete
applications will not be considered.
Only
shortlisted candidates will be contacted.
Faith
to Action Network is an equal opportunity employer committed to cultural and religious
diversity.
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