Position: Finance & Administration Manager
Location: Rwanda
Industry: Marketing
& Communication
Our
client, an integrated marketing and communication agency headquartered in
Rwanda is urgently looking to recruit a high-caliber and talented Finance &
Administration Manager.
He/she
will play an integral role in establishing cross-functional partnerships to
streamline business operations that drive growth and increase efficiency and
bottom-line profit by performing the following duties.
Essential
Duties & Responsibilities:
Financial
Management
· Establishes
effective accounting and bookkeeping systems and procedures and oversees
accounting services.
· Establishes
and implements internal controls and administrative systems, policies, and
procedures to ensure that the company’s day-to-day operational activities are
efficient and effective, and are in line with approved strategic initiatives
and budgetary allocations.
· Manage
accounts payable, accounts receivable, purchasing, donations processing and
receipting, payment of invoices, payroll, and bills.
· Maintain
parallel records of income and expenditure in the financial database.
· Ensures
adequate cash flow for the organization’s requirements, by monitoring funder
remittances, and preparing requests for funds as needed.
· Prepares and presents quarterly and yearly financial budgets and cash flow forecasts and works with the MD to actively monitor and understand budget variances.
· Prepare
budgets and reports expenditures for approval.
· Ensures
and reviews monthly financial statements from the accounting company and
prepares narrative reports for the review of the director
· Manages
bank accounts and monitors reconciliations, and transactions including wire
transfers, credit cards, renewal of Certificates of Deposit, and keeping track
of signing authorities.
· Prepares
documents and schedules for CIT, and annual audits, and liaises with auditors
when required.
· Manages
liquidity, investments, and foreign exchange per established policies and
procedures.
Governance
Support
· Works
with the managing director to proactively mitigate financial and legal risks to
the organization.
· Recommends
policies and procedures in areas encompassing finance and accounting, privacy,
IT, and compensation for the consideration of the managing director.
· In
close consultation with the managing director, establishes a relationship with
partners so that they have an opportunity to understand fully the key financial
issues confronting the companies
· Coordinate
key senior meetings, including preparation and dissemination of background
documents, for partners.
Human
resources and administration
· Oversees
recruitment of staff, consultants, and interns
· Maintains
personnel files, health benefits, and other insurance updates.
· Applies
relevant employment law to HR policies.
· Maintain
basic administrative systems, including information resources, general filing,
electronic filing, personnel records, contracts and leases, subscriptions,
insurance, etc.
· Ensures
the effective development and administration of IT systems, such as databases,
email, cloud filing, backup and online communication tools websites, and other
web/video/audio conferencing systems.
· Manage
incoming telephone and mail communications.
· Other
duties and responsibilities assigned as per business needs.
Key
Competencies & Qualifications:
· Bachelor’s
degree in accounting and finance or a related field
· ACCA or
CPAK certification is advantageous.
· Minimum
3-5 years prior experience in a senior management finance and administration
position in a service sector
· Financial
Planning and Strategy formulation,
· Managing
Profitability,
· Strategic
Planning,
· Visionary,
· Report
writing and presenting ability.
· Quality
Management,
· Process
Improvement,
· Ability
to deal with Complexity,
· Skill
transfer or training delivery ability.
· Leading
and communication
· Ability
to be self-motivated with a positive attitude and a solid work ethic.
How to
Apply
If
you’re up to the challenge, kindly send your CV and cover letter only to
recruitment@linkarkconsultants.com before the closing of business on 15th March
2023.
Clearly
indicate the position applied for and the expected salary in the subject line.
