Deputy Field Coordinator
Job Description
The Deputy Field Coordinator shall Led and
monitor the implementation of program the field level, with the support and
collaboration of the MEAL focal person, Heads of Technical Departments, and
under the supervision of the Field Coordinator, Monitor potential program
delays or hindrances and timely report to Field Coordinator, suggesting
corrective measures considering Programme team inputs and BFU recommendations.
Collaborating with the Field Coordinator, Head of Technical Departments, and
M&E to design new proposals; also ensuring that field inputs from Program
teams are timely received by the field coordinator and technical coordination
team. Also, ensuring the implementation of technical recommendations from
internal audit, experts, consultancies, and Head of Departments. The Deputy
Field Coordinator will represent Action Against Hunger at various coordination
platforms in the county in the absence of Field Coordinator.
Purpose:
The deputy field coordinator oversees the
quality of project implementation through the direct management of program
teams. The deputy field coordinator will ensure the coherence of approaches
between the different programs. The deputy field coordinator participates in
external sector meetings and supervises the budget follow-up of activities
Engagement:
The Deputy Field Coordinator will manage
Program staff at the field level, and closely work with the Field Coordinator,
and technical teams at the coordination level to support in design,
implementation, monitoring, and evaluating of programs while ensuring proper
implementation of the field activities. In the absence of the FC, he/she will
closely work with the County government while ensuring strategic representation
at the county level.
Delivery:
The Deputy Field Coordinator will be
responsible for direct supervision and monitoring of all the Program functions
at the field level and ensure strict compliance with all ACF operational
procedures/policies.
Essential job functions
1: Program Coordination and Management
- Ensuring the timely and proper provision
to the FC of all relevant internal program-related reporting documents
requested from the Field Office.
- Providing regular updates to the
Field Coordinator and technical HoDs on program implementations
- Monitoring the implementation of
the ACF Charter and prevention of frauds or abuses of power and informing
the Field Coordinator when needed
- Providing capacity building and
coaching to Program staff on project management best practices
- Ensure quality and timely
implementation of projects with a specific focus on the quality of Project
Implementation
- Identify new program
opportunities in collaboration with the field team, field coordinator, and
Nairobi-based program staff.
- Support the integration of
program activities to create coherent, quality, and complimentary
programming focusing on the integration of projects/program
- Ensure adherence to all ACF
activities to County, National, and international guidelines
- Ensure integration of MIYCN
activities to the component of the programs.
- Support the Field coordinator
monthly meetings with the staff based in the field to review
implementation progress.
- Ensure frequent and regular
visiting the field to monitor activities, supplies, and general running of
the program
- In collaboration with the
Field Coordinator, Propose and initiate improvements according to the
analysis and findings of sporadic assessments that will contribute to ACF
strategy reviews and advocacy.
- In collaboration with the field
coordinator advise the projects on any changes in the context;
- Represent and actively
participation sectoral coordination with key stakeholders in the County in
the absence of a field coordinator.
- Overall review of program
performance as per stipulated standards and development of strategic
action points thereafter
2: Representation and communication
- Represent Action Against Hunger
in external engagements with GOK, other implementing partners, and key
community stakeholders when assigned or in the absence of the field
coordinator
- Support field coordinator in
updating the partner mapping tool on regular basis, and help identify
potential agencies for partnerships Coordinate project technical work to
ensure Action Against Hunger representation at sector-specific
coordination fora
3: Design, Monitoring, Evaluation, and Reporting
- Lead in the writing of the
weekly, monthly, Quarterly semi-annual, and annual internal and donor
reports. According to the organizational and donor guidelines.
- Work with FC and MEAL manager to
develop a monitoring and evaluation plan as per ACF guidelines and follow
up on the implementation of the same
- Ensure appropriate MEAL
activities are carried out regularly by program staff in all sectors (data
collection & analysis, monitoring of project progress against
established work plans, monitoring of established indicators, and
utilization of results to inform program design).
- Review activity reports of staff
and provide necessary feedback to the staff
- Contribute to designing technical
strategy and country strategy.
- Work closely with the field team
and the Nairobi to include advocacy in the documentation of
keyactivities, development of lesson-learned documents, and other related
advocacy issues
- With technical support from the
MEAL manager, ensure accurate and quality MEAL tools including M&E
plans, Detailed Implementation Plan (DIP), and Indicator tracking matrix
for the program in place and utilized
- Work closely with the Field
Coordinator and MEAL manager to effectively support the program to carry
out all assessments – baselines, assessments, designs, monitoring, and
evaluations – in accordance with donor requirements and GOK and ACF
established standards, policies, and procedures.
4: Finance and logistics management
In the absence of field, the coordinator supports the team-
- To develop project budgets, and
spending plans based on the activity plan closely with the team to monitor
project expenditure against stipulated deliverables and budget
agreements/donor guidelines
- Have monthly review meetings
based on budget follow-up from finance departments and advise where
necessary
- Closely liaise with the finance
and logistics department to follow up on expenses
- Oversee the financial management
of field office operations by the finance staff, including cash
management, issuing and tracking advances, ensuring compliance with Action
Against Hunger finance policies and regulations
- Conduct and monitor risk analysis,
including the development of security planning.
- Ensure field weekly movement
plans are in place and coordinate with the logistics and finance
department on purchase orders, cash forecast, and BFU/PFU on a monthly
basis.
- Works closely with logistics and
administration to ensure timely delivery of supplies.
- Support in fleet management.
- With the AAH logistics and
security focal persons and relevant government departments at the field
level to conduct periodic security assessments and lead in the implementation
of security procedures to ensure the safety of beneficiaries at the
project sites, AAH staff at the field and those visiting the base.
5: Human Resource and Administration management
- Provide technical
guidance to Field Coordinator for effective day-to-day program
implementation
- Staff management of program field
staff including identification of staff training needs, staff supervision,
capacity building, and follow-up.
- Supervisory Responsibilities
- Supervise the program field staff
- Supervise support staff in the
absence of the field coordinator
III. Physical Demands
-This is a field-level-based position and may
require one to stay in the community with access to modest basic amenities
– While performing the duties of
this job, the employee is required to travel long distances in the
community, therefore, requiring the officer to be flexible, be able to
work under pressure and work beyond working hours.
- Working Conditions, Travel, and
Environment
-The duties of the job require regular job
attendance for five days per week with eight hours per
day however, due to the nature of the program, may be required to work
longer hours and over the weekends.
-Travel to national office and field visits
on a regular basis. While visiting the field, the employee may be
exposed to precarious settings under high-security risks and/or very basic
living conditions and outside weather conditions, as well as to infectious
diseases. Staff must therefore adhere to measures put in place to reduce
these risks, including COVID-19 infection prevention and control measures
- Gender Equality Commitments &
Zero Tolerance to Abuse
-Foster an environment that reinforces values
of women and men, and equal access to information.
– Provide a work environment where women
and men must be evaluated and promoted based on their skills and performance.
-Promote a safe, secure, and respectful
environment for all stakeholders, particularly for children, beneficiaries, and
members of staff.
-Help to prevent any type of abuse including
workplace harassment and sexual abuse and exploitation.
– Respect beneficiaries’ women, men, and
children (boys and girls) regardless of gender, sex orientation, disability,
religion, race, color, ancestry, national origin, age, or marital status.
-Value and respect all cultures.
Requirements
Required Qualifications
and Professional Experience
-Master of Science or Bachelor of Science
(Foods, Nutrition, and Dietetics), or Public health
– 3-4 years of experience
Required Skills &
Competencies
-Excellent interpersonal and communication
skills
-Good analytical and report-writing skills
– Extensive ICT proficiency with
knowledge of basic computer applications – Excellent influencing and
negotiation skills
– Demonstrated capacity to provide
technical leadership
-Ability to train, mentor, and coach a team –
a team player
– Knowledge delivering capacity building
for field technical teams
-Familiarity with AAH and acceptance of AAH’s
principles an advantage
How to Apply