ADMINISTRATIVE SECRETARY II, JOB GRADE – EACC “10” (1 POST), REF:
EACC/CSS/ASII/10
Reporting to the Deputy
Director – Administration, the jobholder is responsible for the provision of
administrative support to ensure efficient and effective delivery of service.
Duties and
Responsibilities
- Producing
documents, briefing papers and reports to ensure maintenance of
confidential documents in the department;
- Managing
the office diary including appointments, foreign and domestic travel
itineraries, travel bookings and hotel reservations for the management to
facilitate timely management of events;
- Managing
office protocol and public relations, receiving and screening incoming
calls, and correspondences and acting as the link between executive
offices, internal and external visitors to ensure efficient response time;
- Devising
and maintaining office systems that include data management and files for
efficient record preservation;
- Following
up on issues that require interdepartmental coordination for the
engagement of various stakeholders to ensure effective communication is
relayed;
- Answering
the telephone lines and direct calls and transferring them to the
respective recipients for further action;
- Arranging
for departmental staff travel;
- Maintaining
up to date filing systems in the department and track file movement out of
the Office to ensure accountability of the file user;
- Receiving
all documents for notations or signature to be actioned by the respective
officers to ensure appropriate actions are carried out;
- Assisting
in staff welfare issues in the department to ensure staff needs are
addressed;
- Handling
the office imprest.
Requirements for
Appointment
For appointment as an
Administrative Secretary II, a person must possess the following qualifications:
- Minimum
relevant work experience of five (5) years;
- Diploma
in Secretarial Studies or its equivalent from a recognised institution;
- Kenya
Certificate of Secondary Education (K.C.S.E.) minimum mean grade of C or
its equivalent from a recognised institution;
- Demonstrated
integrity and professional competence as reflected in work performance and
results.
How to Apply
Interested candidates who
meet the set criteria should complete EACC Form 1 online from https://jobs.integrity.go.ke and attach
copies of ID, CV, academic/ professional certificates (certified by the issuing institution),
clearances and testimonials.
All applications must be
made online and will be acknowledged via an email. Only shortlisted candidates
will be invited for interview.
To be considered,
applications should be received not later than Thursday, 30th March,
2023 at 5.00 pm.
Canvassing will lead to
automatic disqualification.
