Pwani University, a Premier University at the Coast situated in the beautiful scenic tourist resort town of Kilifi is an equal opportunity employer. The University’s Mission is to generate, disseminate and apply knowledge while sustaining excellence in teaching, learning and research by molding students to international standards and encouraging and supporting members of staff to undertake research. The University has a vacancy for the position of Administrative Assistant Grade C.
ADMINISTRATIVE ASSISTANT GRADE C 1 POSITION REF: PU/ADV/12/03/2023
REQUIREMENTS FOR THE POSITION OF ADMINISTRATIVE ASSISTANT GRADE C
This is an entry level position in this cadre
in the University, and appointment is either on permanent and pensionable
terms, or on a two (2) year renewable performance-based contract depending on
age, citizenship and any other reason.
Academic Qualifications
The candidate must have a minimum of a
Bachelor’s degree in any field of study from a recognized University
Other Requirements
In addition applicants should show:
Active
involvement/Continental/Regional/National/Local/Community activities
Experience
Candidates with relevant experience will have
an added advantage.
In addition, applicants should;
- Be registered by the relevant
professional body (where applicable)
- Demonstrate community involvement
(e.g. Member of BOG,SMC etc.)
Knowledge and
Competencies
Applicants
- Must be computer literate and
have knowledge of operating standard office equipment with demonstrated
ability to perform a wide range of administrative and office support
duties
- Should have excellent verbal and
written communication skills
- Should have knowledge in minute
taking and writing skills
- Should possess the ability to
prioritize projects and attention to details
- Good interpersonal skills
- Team work skills
- Have basic understanding in ISO
Key Responsibilities
Responsibilities will include but not limited to:
- To provide administrative and
functional support to the relevant department/Section for the purpose of
ensuring efficiency and effectiveness in operations of the specific functional
areas.
- Liase with immediate supervisor
on a regular basis for purposes of proper planning and coordination of
studies in the office to ensure that all duties are well attended to
appropriately.
- Assist in planning, scheduling,
preparing and coordination of meetings, conferences, exhibitions and open
days by handling logistics to ensure smooth operations
- Assist in carrying out
research/survey in various areas of interest by sourcing for data either
internally or externally as directed by the supervisor to aid in decision
making.
- Act as point of contact for both
internal and external clients to ensure customer, staff and students are
attended to in an orderly fashion and that there is maximum customer
satisfaction
- Assist with proof reading of
documents for accuracy
- Data entry of information for
easy analysis and generation of reports.
- Assist in making written and
verbal follow ups on requests and assignments for timely execution of
administrative duties.
- Prepare correspondences including
memos and letters to relay feedback and make inquiries
- Provide secretariat services to
committees/boards and record keeping and minutes taking in meetings.
- Provide general administrative
and clerical support including mailing, scanning, faxing and copying.
- Maintain a good filing system for
documents and records generated
- Assist in developing procedures
and standards in the relevant Department/section
- Perform any other duty as
directed by the immediate supervisor
TERMS OF SERVICE
Benefits for the above positions include a
competitive basic salary, house allowance, medical cover for staff and
dependents, life Insurance, opportunities for further development and training
and other regular allowances as determined by SRC.
How to Apply
Applications should include an up-to-date CV,
providing details of age, marital status, academic and professional
qualifications, work experience, present post and salary, email address,
telephone, names and contacts of three referees who are knowledgeable about the
competence of the applicant, copies of relevant certificates and testimonials.
Applications and letters of recommendation from referees should be
addressed to:
The Vice Chancellor
Pwani University
P.O Box 195-80108, Kilifi
Candidates with foreign qualifications MUST submit
a Certificate of Recognition from the Commission of University Education (CUE)
Pwani University is an equal-opportunity employer, female
candidates and persons living with disability are encouraged to apply. The
latter should attach their National Council for Persons with Disability (NCPWD)
Certificate.
The deadline for submitting applications is Wednesday 22nd March 2023.
Applications received later than this date will
not be considered
Please Note that: Only shortlisted candidates will be contacted.
Canvassing will lead to automatic
disqualification
NO FEE
PWANI UNIVERSITY DOES NOT CHARGE A FEE AT ANY STAGE OF THE
RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, OR APPOINTMENT)
