5 Senior Assistant Office Administrators Jobs in Kenya

Pursuant to the Constitution of Kenya (2010) and the County Governments Act No. 17 of 2012, the County Government of Kakamega invites applications from suitably qualified serving officers in the Kakamega County Government Public Service to fill the following vacant positions on promotion basis

POSITION: SENIOR ASSISTANT OFFICE ADMINISTRATOR, JOB GROUP (L) CPSB JG ‘08’ (5 POSTS)

Basic Salary Scale: Kshs. 42,970×1,920 – 44,890×2000 – 46,890×2,110 – 49,000×2,170 – 51,170×2,550 – 53,720×2,650– 56,370×2,750-59,120 pm.

Responsibilities

Specific duties and responsibilities will include

  • Taking oral dictation;
  • managing e-office; word and data processing;
  • maintaining office diary, appointments and travel itineraries;
  • attending to visitors/clients;
  • handling telephone calls;
  • coordinating schedules of meetings;
  • ensuring security of office records, equipment and documents including classified materials,
  • maintaining an up to date filing system in the office;

  • establishing and monitoring procedures for record keeping of correspondences and file movements; preparing responses to simple routine correspondence; managing office protocol and etiquette;
  • supervising office cleanliness; managing petty cash; ensuring security, integrity and
  • Maintain confidentiality of information

Qualifications

For appointment to this grade, an officer must have:

  • Served in the grade of Assistant Office Administrator I or Senior Office Administrative Assistant for a minimum period of three (3) years;
  • Diploma in Secretarial Studies from the Kenya National Examinations Council;

OR

  • Business Education Single and Group Certificates (BES & GC) Stages I, II and III from the Kenya National Examinations Council in the following subjects:
  • Shorthand III (minimum 110 p.m.)
  • Typewriting III (50 p.m.)/Computerized Document Processing III;
  • Business English III/Communications III;
  • Office Practice II;
  • Commerce II;
  • Office Management III/Office Administration and Management III;
  • Secretarial Duties II;
  • Certificate in Public Relations and Customer Care Course lasting not less than two (2) weeks from the Kenya School of Government or any other recognized institution;
  • Certificate in Computer Applications from a recognized institution; and
  • Shown merit and ability as reflected in work performance and results

How to Apply

All applicants should click on the Job Offers Option on the County Website www.kakamega.go.ke, fill the Application Form and submit it ONLINE on or before 21st March, 2023 at 11.59 P.M.

N/B: No hard copy or emailed applications to the Board’s official email i.e. cpsb@kakamega.go.ke will be accepted. Applicants are advised to provide accurate information when making applications, those who give false information regarding their credentials and qualifications will be automatically disqualified.

PLEASE NOTE: Kakamega County Public Service Board (KCPSB) DOES NOT use Agents nor charge ANY FEE at any stage of the recruitment and selection process. Our official communication channels are; email address cpsb@kakamega.go.ke and phone number 0745888999 ONLY.