Supply Chain Management Assistant Job in Kenya

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Supply Chain Management Assistant Job in Kenya

Supply Chain Management Assistant/ Officer (Wasreb Grade 6/5).

Permanent and Pensionable, 1 Position

 Job Purpose:

Responsible for undertaking procurement of goods, works and services and management of inventories and disposal of assets in accordance with the Provision of Public Procurement and Asset Disposal Act (PPADA) 2015.

Reporting Relationship:

 This role reports to the Senior Supply Chain Officer.




 Duties and responsibilities at this level are as follows, assisting in:

  • Issuing of goods to the users;
  • Participating in stock-taking exercise;

  • Participating in the inspecting and checking of invoices before handing them over to the Finance Department for payment;
  • Arranging of goods in the
  • Preparing and follow up of LPOs and
  • Ensuring that goods in stores are properly
  • Preparing monthly, quarterly, and annual unit and statutory reports;
  • Preparing to publish and distributing procurement opportunities through quotations, proposals, and tender invitations;
  • Implementing E-procurement and Quality Management Systems (QMS);
  • Preparing and implementing procurement policies, procedures, and work instructions for approval by the Manager, Supply Chain Management;
  • Preparing and submitting quarterly reports to PPRA and the relevant institutions;
  • Implementing the Presidential Directive on 30% on all government procurement to Youth, Women and Persons with Disabilities;
  • Undertaking an annual Board of Survey to establish items for
  • Performing secretarial duties (upon delegation from the Manager, Supply Chain Management) of respective procurement committees;
  • Developing a monitoring mechanism for the implementation of contracts and supplier appraisals;
  • Coordinating the disposal of unserviceable and obsolete stores;
  • Verifying quotations and tender documents for approval by the Principal SCM before the bidding process;
  • Preparing and follow up of LPOs and LSOs;
  • Carrying out market surveys;
  • Implementing computerized procurement management systems; and
  • Assist in reviewing and updating the supplier list
  • Advising the inspection and acceptance committees and provide secretarial services to the committee;
  • Advising the inspection and acceptance committees and provide secretarial services to the committee;
  • Raising Goods  Received  Note  (GRN)  and  Inspection  Certificates  for goods accepted;
  • Issuing of goods to the users and replenishment of store
  • Participating in the preparation, opening and evaluation of quotations;
  • Participating in identification, boarding and disposal of stores items;
  • Advising on quarterly stock levels; and


For appointment to this grade, a candidate must have:

  • Bachelor’s degree in Procurement and Supply Chain Management, Business Management, Business Administration, Economics, Commerce, or a related field from a recognized institution
  • At least two (2) years relevant work experience or entry level for Wasreb Grade 6 for degree holders.
  • Be registered as a member of the Kenya Institute of Supplies Management;
  • Meets the requirements of Chapter Six of the Constitution of Kenya; and
  • Proficiency in computer applications

Key Competencies and Skills:

  • Communication;
  • Team work;
  • Applying technical expertise;
  • Customer and stakeholder orientation
  • Continuous learning and knowledge sharing; and
  • Technological skills

How to Apply

All applications must be accompanied by a copy of the National Identity Card, detailed Curriculum Vitae and copies of all relevant academic and professional certificates and should be addressed to: 

The Chief Executive Officer,
Water Services Regulatory Board,
P.O. Box 41621- 00100,

So as to be received not later than 23.59 hours on Monday 13th February,2023. Due to the threat caused by COVID –19, the applications should be submitted only through electronic means. They should be sent via email to with only 
‘POSITION APPLIED FOR’ as the subject line. 

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