Supply Chain Management Assistant/ Officer (Wasreb Grade 6/5).
Permanent and Pensionable,
1 Position
Job Purpose:
Responsible for
undertaking procurement of goods, works and services and management of
inventories and disposal of assets in accordance with the Provision of Public
Procurement and Asset Disposal Act (PPADA) 2015.
Reporting Relationship:
This role reports to the Senior Supply Chain Officer.
Supervises:
None
Responsibilities
Duties and responsibilities at this level are as follows,
assisting in:
- Issuing
of goods to the users;
- Participating
in stock-taking exercise;
- Participating
in the inspecting and checking of invoices before handing them over to the
Finance Department for payment;
- Arranging
of goods in the
- Preparing
and follow up of LPOs and
- Ensuring
that goods in stores are properly
- Preparing
monthly, quarterly, and annual unit and statutory reports;
- Preparing
to publish and distributing procurement opportunities through quotations,
proposals, and tender invitations;
- Implementing
E-procurement and Quality Management Systems (QMS);
- Preparing
and implementing procurement policies, procedures, and work instructions
for approval by the Manager, Supply Chain Management;
- Preparing
and submitting quarterly reports to PPRA and the relevant institutions;
- Implementing
the Presidential Directive on 30% on all government procurement to Youth,
Women and Persons with Disabilities;
- Undertaking
an annual Board of Survey to establish items for
- Performing
secretarial duties (upon delegation from the Manager, Supply Chain
Management) of respective procurement committees;
- Developing
a monitoring mechanism for the implementation of contracts and supplier
appraisals;
- Coordinating
the disposal of unserviceable and obsolete stores;
- Verifying
quotations and tender documents for approval by the Principal SCM before
the bidding process;
- Preparing
and follow up of LPOs and LSOs;
- Carrying
out market surveys;
- Implementing
computerized procurement management systems; and
- Assist
in reviewing and updating the supplier list
- Advising
the inspection and acceptance committees and provide secretarial services
to the committee;
- Advising
the inspection and acceptance committees and provide secretarial services
to the committee;
- Raising
Goods Received Note (GRN) and Inspection
Certificates for goods accepted;
- Issuing
of goods to the users and replenishment of store
- Participating
in the preparation, opening and evaluation of quotations;
- Participating
in identification, boarding and disposal of stores items;
- Advising
on quarterly stock levels; and
Qualifications
For appointment to this
grade, a candidate must have:
- Bachelor’s
degree in Procurement and Supply Chain Management, Business Management,
Business Administration, Economics, Commerce, or a related field from a
recognized institution
- At
least two (2) years relevant work experience or entry level for Wasreb
Grade 6 for degree holders.
- Be
registered as a member of the Kenya Institute of Supplies Management;
- Meets
the requirements of Chapter Six of the Constitution of Kenya; and
- Proficiency
in computer applications
Key Competencies and
Skills:
- Communication;
- Team
work;
- Applying
technical expertise;
- Customer
and stakeholder orientation
- Continuous
learning and knowledge sharing; and
- Technological
skills
How to Apply
All applications must be
accompanied by a copy of the National Identity Card, detailed Curriculum Vitae
and copies of all relevant academic and professional certificates and should be
addressed to:
The Chief Executive
Officer,
Water Services
Regulatory Board,
P.O. Box 41621- 00100,
NAIROBI
So as to be received not
later than 23.59 hours on Monday 13th February,2023. Due
to the threat caused by COVID –19, the applications should be submitted
only through electronic means. They should be sent via email to recruitments@wasreb.go.ke with
only
‘POSITION APPLIED FOR’ as the subject
line.
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