People and Development Officer Job in Kenya

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People and Development Officer Job in Kenya

This post reports to the People and Development Manager and provides essential administration of a range of HR functions enabling the smooth running of Marie Stopes Kenya.

Stationed within the People and Development department, the position is part of a team that provides active support to all teams by ensuring that systems, policies and procedures are adhered to. Specifically, the HR Function led by the Director operates to enable the strategic engagement of human resources in excellent sexual and reproductive health operations through: planning, recruitment, selection, remuneration, development and retention with policy and practice that results in high quality performance by excellent staff.

Key Responsibilities

  • Assist in the recruitment and selection of staff in line with the organizations’ policies and requirements
  • Manage new staff on boarding schedules
  • Maintain an effective Human Resource Management Information System (HRMIS) system through accurate data entry; ensure that both physical and electronic staff records are stored securely and are private and confidential.
  • Manage staff leave and attendance records
  • Draft HR related documents such as letters, memos and contracts.
  • Respond to HR queries from staff as required.

  • Ensure that changes in staffing by way of exits, promotions, are well documented.
  • Manage the HR files. This includes ensuring accuracy and completeness of files.
  • Ensure that all staff members are registered for NSSF, NHIF, WIBA, among others
  • Write and file minutes for staff meetings, town hall meetings or as requested
  • Maintain a database of staff lists for compliance purposes
  • Conduct reference checks for new hires
  • Process payments both internally and externally for suppliers and contractors for the departments.
  • Manage staff exit processes including exit interviews and hand over of MSK property.
  • Manage short-term staff contracts. Ensure that contracts are well managed by tracking start and end dates and send reminders to line managers when contracts near expiry.
  • Manage staff probation by following a probation tracker and ensuring that after probation assessments are done. Issue confirmation letters post-probation.
  • Liaise with service providers as required. These include the medical service providers, legal counsel, insurance provider and utility providers among others.
  • Ensure that all staff members have staff IDs and access to the HRMIS
  • Assist in payroll preparation including providing monthly inputs including new entrants into the pension scheme after successful completion of probation.
  • Assist in processing of HR related insurance covers and claims
  • Ensure that all OGMS forms are correctly filled with SMART objectives and filed in staff files. Capture all training needs from the set OGSMs and keep a database of training requests and approvals.
  • Ensure that mid and end year reviews are submitted by staff and filed in their respective HR files.
  • Manage documents on behalf of MSK for the NGO Board and Immigration
  • Submit HR documents and files as required by auditors or external parties.


  • Degree in Human Resource Management with at least 3 years of progressive generalist HR experience


  • Organisation skills are critical with high word processing and excel proficiency
  • Knowledge of share point and/or strong willingness to adopt new technology critical
  • Excellent communications skills internally and externally
  • Confident in providing information as requested and taking initiative as required
  • Proven discretion

How To Apply:

Suitable and qualified internal candidates should email one document combining an application letter and CV to on or before 23rd February 2023. The subject of the email should read People & Development Officer. Applications will be reviewed on a rolling basis. Do not attach certificates and testimonials. Marie Stopes Kenya is an equal opportunity employer and does not ask for fees at any stage of the recruitment process. Successful candidates must abide by MSI’s Antifraud & Bribery Policy and Safeguarding Policy, including protection of children and vulnerable adults. Only shortlisted candidates will be contacted.

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