Grants Officer
Overall purpose of the
role
The Grants Officer shall
work within the Programmes Unit overseeing DRC grant management and compliance
aspects for partners including the support to the Partnerships Coordinator on
civil society sub grant awards.
The role will be responsible for information
management and grant management for all projects. The position is also
responsible for providing regular support to project cycle management by
ensuring compliance with donor and internal DRC guidelines on contracts
management as well as the financial compliance of civil society partners. In
this capacity, the role will be assisting in budget management of sub-grants
(tracking grant spending, managing and monitoring grant funding received and
disbursed to partners), review of partners’ financial reports and expenditures
and provide technical guidance on financial capacity. The role shall externally
coordinate partners and internally liaise with Finance and Programmes.
Responsibilities:
R1. Grants Management:
- Ensure
awareness and compliance with donor policies and guidelines by
implementing teams. This will require knowledge and understanding of DRC
Kenya’s current and prospective donor guidelines and cascading this
knowledge to implementing teams and support services through project
kick-off meetings, regular project reviews, and ad hoc support.
- Coordinate
project kick-off and close out meetings. Participate in periodic budget
reviews for all ongoing projects.
- Manage
information on the grants module within the DRC ERP ‘Dynamics’ and
maintain all documentation related to grant management.
- Maintain
and update the reporting schedule (Rolling Action Plan) for all Kenya
country programme grants.
- Assist
the support services department in preparing for document verification,
financial audits, and donor due diligence assessments.
R2. Program Management and
Support:
- Support
the coordination of civil society partners on financial reporting,
documentation, disbursement management and general donor compliance;
- Review
financial reports and supporting documents submitted by partner
organizations and coordinate with relevant programme, finance teams on any
financial management issues identified and monitor accompanying remedial
actions;
- Support
civil society partners in adjusting spending plans Monitor and
maintain a consolidated tracker of disbursements to partners, reporting
and cash forecasts
- Support
the Partnership Coordinator on the development and record maintenance
relating to Sub Grant Agreements, Partnership Memoranda, Terms of
Reference, and associated documentation.
- Assist
the Partnership Coordinator in developing guidance, standard templates,
and toolkits to ensure timely submission of partner narrative and
financial reports;
- Assist
the Partnership Coordinator in cascading knowledge to area office staff on
partnership administrative processes.
Experience and technical
competencies:
- At
least two-years’ experience working with projects and/or grants
management.
- Proven
ability to work collaboratively in a multidisciplinary team environment.
- Good
communicator with strong organizational, time management and analytical
skills.
- Excellent
inter-personal, negotiation and problem-solving skills.
- Competence
in coordinating with partner organizations; monitoring and reviewing financial
reports
- The
ability to analyse, summarize and present a high volume of information
quickly and accurately with advanced structuring, writing, and editing
skills.
- Excellent
organizational skills: the ability to multi-task, learn quickly, and work
independently and productively in a fast-paced environment.
- Strong
strategic thinking and planning skills
- Excellent
communication skills.
- High
proficiency in MS office tools (with excellent Microsoft Excel skills).
Education:
- A
university degree in BCOM/Business Studies, Development Studies, or Social
Sciences
- Professional
qualifications and experience in financial and contract management.
Languages:
- Professional
fluency in English.
DRC’s Core competencies:
All DRC roles require the post-holder to
master the below DRC’s core competencies:
- Striving
for excellence: you
focus on reaching results while ensuring an efficient process.
- Collaborating: you involve relevant
parties and encourage feedback.
- Taking
the lead: you
take ownership and initiative while aiming for innovation.
- Communicating: You listen and speak
effectively and honestly.
- Demonstrating
integrity: you
Uphold and promote the highest standards of ethical and professional
conduct in relation to DRC’s values and Code of Conduct, including
safeguarding against sexual exploitation, abuse and harassment.
Conditions:
Contract
duration: 1-year contract with possibility of extension,
subject to funding and performance. Salary and conditions will be in accordance
with the Danish Refugee Council terms of employment for National staff.
Employment
Category: Band H1
Reporting
to: Partnerships Coordinator
Availability: March
2023
Location: Nairobi
Key
stakeholders:
Internal: DRC
technical sectors/departments from different offices
External: Civil
society organizations, local NGOs, INGOs and community-based organizations
General
Commitments:
DRC has a Humanitarian Accountability
Framework, outlining its global accountability commitments. All staff are
required to contribute to the achievement of this framework (http://www.drc.dk/HAF.4265.0.html)
How to Apply
Application Process:
Qualified candidates are invited to submit
their applications, which should include a 1-page cover letter clearly stating
their motivation, and qualifications and a CV. Applications should include
contact details of three professional referees who have supervised the candidate
in the last five years. One referee must be the applicant’s most recent
manager. Only applications that address the stipulated duties and meet the
required qualifications will be considered.
We only accept
applications sent via our online-application form on http://www.drc.ngo under
Vacancies. Applications should be sent no later
than: 20th February 2023.
Gender Equality:
DRC is committed to achieving gender
parity in staffing at all levels. In light of this, female candidates and
those from minority groups are strongly encouraged to apply.
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