Tanager
IGNITE Operations & Procurement Officer
Organization
Description
Tanager
is an international nonprofit that connects smallholder producers and private
businesses to co-create new ways of realizing life-changing economic and social
opportunity.
Our
process builds on years of technical expertise, on-the-ground presence and
public/private partnerships to unite economic growth with social innovation.
Together,
we are ushering in an era of equitable market systems that combine
profitability with the power to address urgent challenges in poverty,
malnutrition, and gender inequity.
Tanager
provides a full range of services to co-create healthy markets that benefit all
participants:
Connect: Tanager
connects people and partners to bridge stakeholder divides, expand market
access, and unlock the full potential of shared market opportunities. We bring
the right people to the table and makes sure every voice is heard, linking
smallholder producers to major consumer brands and everyone in between.
Analyze: Tanager
combines technical expertise and business perspective to assess markets,
analyze supply chains, and pilot new technologies and tools. We test promising
business models and shed light on issues critical to market success. We advance
research vital to emerging economies. Our analytical approach helps us identify
variables early on, which saves time and money in the long run.
Implement: Tanager
is a flexible implementing partner with a track record of delivering results in
complex, dynamic environments. We drive ambitious initiatives to the finish
line with a clear roadmap and the right resources at the right time and place.
Our global expertise and on-the-ground presence brings last-mile experience
crucial to sustainable market solutions. Clients know they can count on us to
keep our word and see things through.
People
& Values
It
takes bold hearts and resourceful minds to change the world. Our mission
attracts high-caliber professionals who are dedicated to the work we do and the
way we do it.
We
take risks, roll up our sleeves, and push the boundaries of what’s possible. We
listen, learn, and adapt rapidly, without losing sight of our end goal or the
momentum needed to reach it.
We
are a networked team that supports each other.
We
live our mission and exhibit and embrace the following values:
Discernment
· Make
choices using sound thinking, intelligence, and experience.
· Be
honest and ethical in everything you do and say.
· Set
high standards and learn from your mistakes to continually improve.
· Trust
your teammates’ capabilities and intentions.
Balance
· Strive
to achieve equilibrium in all you do.
· Exercise
perspective and prioritize what is important.
· Align
the interests, expectations, and needs of those we work with.
· Balance
seriousness with humor and levity, and our work with our personal lives.
Connection
· Build
strong connections with our partners and communities to achieve results.
· Work as
a team with everyone at the table and reach out for input as well as advice.
· Measure
success, not by the boxes we tick, but by the real difference you make in
people’s lives.
Agility
· Ask,
evaluate, innovate, and apply to deliver the best results for all.
· Be
agile, efficient, and adaptable in your relationships, processes and work.
· Take
what we’ve learned and adapt to each new situation.
Project
Description
The
Impacting Gender & Nutrition through Innovative Technical Exchange in
Agriculture (IGNITE) mechanism is a five-year investment funded by the Bill
& Melinda Gates Foundation and implemented by Tanager to improve household
nutrition and women’s empowerment by strengthening African institutions’
ability to integrate nutrition and gender into their way of doing business and
their agriculture interventions.
IGNITE
will work with African institutions to design, implement, and evaluate
nutrition-sensitive and gender-integrated agriculture interventions.
IGNITE
will also strengthen the ability of African institutions to incorporate
nutrition and gender equality into their policy priorities and business
practices—their way of doing business.
Based
on the interventions implemented by IGNITE clients, IGNITE will identify key
mechanisms and drivers of demand for the scale up and replication of
nutrition-sensitive and gender-integrated interventions.
IGNITE
activities will be targeted in Burkina Faso, Ethiopia, Nigeria, and Tanzania.
Potential clients include NGOs, private sector companies, and government bodies
working in agriculture.
Position
Summary
Tanager
is seeking an Operations and Procurement officer based in their office in
Nairobi, Kenya, to lead the procurement and operations support required for the
fulfillment of deliverables under the IGNITE project.
This
role will also ensure compliance with all relevant regulations in Kenya. This
position reports to the Team Leader and has supervisor responsibilities to
three key staff in the operations team.
This
position also coordinates closely with our Headquarters compliance and program
staff.
Essential
Duties and Responsibilities
Manage
day-to-day office operations (30%)
· Develop
and implement administrative workflows, procedures, and standard quality
controls.
· Implement
office support procedures and recommend changes as required.
· Maintain office management systems including tracking and coordinating renewals of office lease, utility and service contracts, and other 3rd party contracts.
· Manager
the Tanager asset register to ensure completeness, compliance, and audit
readiness.
· Supervise
the office assistant, office administrator and operations assistant.
Oversee
procurement of project- and office-related materials to ensure effective
delivery of activities and services (40%)
· Ensure
that the procurement processes are systematic, transparent, and compliant, in
line with Tanager Procurement Policy.
· Oversee
the development, updating and maintenance of the procurement plan in
consultation with the team leader and the finance team.
· Work
with the Accountant to ensure that procurements, contracts, and purchase orders
represent best value for money and in line with project budget.
· Ensure
timely processing of purchase requests.
· Ensure
all procurement documentation is uploaded to SharePoint within 30 days of
finalization.
· Manage
relevant SharePoint repository pages and act as a SharePoint champion for the
Kenya office.
· Establish
effective inventory system. Maintain equipment and furniture inventory list,
including location of all assets. Physically verify existence of all
inventories on a semi-annual basis.
· Lead
contract management for IGNITE including developing, maintaining and tracking
all contracts for contractors, consultants and subawards to ensure all
contracts are up to date and taking charge in guiding any modifications where
necessary.
Provide
logistical and administrative support to Team Leader, Technical Staff, and
Consultants in undertaking and managing client assignments (15%)
· Support
IGNITE technical staff in managing logistics of concurrent client assignments.
Maintain a travel plan for the IGNITE team.
· Oversee
and manage the arrangement of travel and accommodation for staff and
consultants, including booking hotels, facilitate visas and work permits for
staff and consultants, organizing meetings, arranging air and ground travel;
tracking messages and communication; and maintaining contact with staff during
travel.
· Monitor
security alerts related to staff and consultant travel; advise Team Leader and
the Director of Risk as appropriate on necessary precautions to be taken.
Support
Team Leader in managing staff administrative and compliance aspects (15%)
· Ensure
adherence to local and other corporate applicable policies, procedures, and
schedules. This will include the NGO board regulations and procedures, local
licenses and permits among others.
· Ensure
incidents involving staff and/or property are reported. Provide Team Leader
with comprehensive understanding of Tanager’s liability and recommend actions
to be taken to limit risk to the project and organization.
· Coordinate
staff motivation activities like team building among others
· Support
the hiring and onboarding processes of new staff
Other
duties as assigned by the supervisor.
Qualifications
· Bachelor’s
degree in business administration, management, Operations management,
procurement management and any other related fields.
· Minimum
of six (6) years of progressive work experience in office management,
administration, procurement and/or facilities management or equivalent
including minimum of two (3) years of supervising staff.
· Outstanding
organizational skills including the ability to multi-task and work well under
pressure in a fast-paced small team environment and the ability to respond
rapidly to changing environments.
· Strong
planning skills.
· Good
administrative, record keeping, and filing systems skills.
· Excellent
critical thinking skills and sound judgment. Proven ability to make timely and
sound decisions based on accurate judgment.
· Excellent
oral communications skills.
· Strong
written communication skills, including demonstrated ability to write required
documents in a clear, concise, well-organized manner.
· Demonstrated
ability to organize and lead the work of others in an atmosphere of multiple
projects, shifting priorities, and deadline pressures. Strong mentoring and
teambuilding skills.
· Advanced
computer skills in a Windows based environment including Word, Outlook,
PowerPoint, and Excel. As well as other Microsoft working platforms like
SharePoint, One Drive among others.
· Accuracy
and attention to detail.
· Professional
proficiency in English required. French is an added advantage
How to
Apply
To
apply please fill in the attached application form, attach your CV and
motivation letter and send to KenyaRecruitment@tanagerintl.org by COB Friday
3rd February 2023.
The position will be filled on a rolling basis.
