Job Vacancy: Logistics Officer
Ref: EHC/1733/2023
Purpose
of the Job: Reporting to the Operations Manager, He/she
will be in charge of planning and coordinating the operations of the transport
department in a manner that will optimize the company’s market share and
improve the company’s efficiency, and help achieve the company’s mission and
goals, and result in outstanding customer service.
Duties
and responsibilities
· Plan
the day-to-day operations of transport department.
· Receive
and plan for customer orders related to cargo.
· Acknowledge
all the correspondences and respond to all queries from customer and
stakeholders in consultation with the M/D, Logistics Director within 12 hours
of receipt of query
· Carry
out daily vehicle/Driver allocation that will optimize the available trucks.
· Report to MD any case of indiscipline that requires action immediately on occurrence.
· Do all
route planning before commencement of vehicles which will improve efficiency
and turn around.
· Analyse
operating cost per vehicle and identify areas of improvement and recommend to
supervisor.
· Plan
scheduled vehicle maintenance that allows for minimal down time of vehicles
· Attend
to all emergencies in a manner that safeguard customers’ goods and the company
interest.
· Ensure
that all vehicles have necessary insurance and other legal documentation at all
times.
· Apply
for licenses and inspection stickers at NTSA web portal.
· Assist
the MD in sourcing and procuring all service and repair parts in a cot
effective manner.
· Monitor
all vehicles when in transit and report any diversion from planed route to
Logistics Director for appropriate action.
· Ensure
that all third party payments have been requested in a timely manner from the
customer in consultation with the accountant.
· Ensure
that departmental budget is done in consultation with the accountant and
communicated to the Directors for approval.
· Collaborate
with police and insurance companies in handling accident claims and ensure
company interest are safeguarded at all times.
· Monitoring
and reporting regularly to Logistics Director all the changes in the market
which would impact on the business.
· Preparing
short and long term plans to ensure the continuity of the business
· Assist
the Logistics Director in preparing internal procedures to ensure the company
has procedures and processes that reflect market reality.
· Ensure
that client’s cargo and interest are taken care of in case of disputes
involving third parties.
· Ensuring
that the cargo is well secured and delivery note is well written before
releasing the truck.
· Take
full responsibility of fuel management with the give App.
· Ensure
that all POD’s are properly signed as per the client requirement and in case of
any discrepancies, you should be able to clear with the parties involved.
· Maintain
all inventory of spare parts and there records in store.
· Attend
to stakeholders meetings as a representative of the company when required to do
so.
· Ensure
that clear and legible copies of all documents are made and properly filed.
· Ensure
that all money paid to third parties is well documented and has been invoiced
by the accountant.
· Any
other duty assigned by the Logistics Director/Managing director.
Minimum
Qualifications:
· Degree
in Logistics Management or related field from a recognized university
· A
minimum of five (5) years’ experience in managing trucks and or fleet of
vehicles.
· Excellent
analytical, organizational and problem-solving skills.
· High
integrity and self -driven person.
Personal
Attributes / Skills Required
· Excellent
team building qualities and, in a position, to motivate
· Numerical
competence and Business awareness
· Ability
to Multi-task as will be handling many issues the same time.
· Commitment,
Interpersonal and motivation skills
· Attention
to detail and Problem-solving skills
· Ability
to maintain confidentiality.
· Professionalism
and high integrity.
· Supervisory
skills and Team building skills
· Communication
and Time management skills
· Computer
skills and ability to operate spread sheets at a highly proficient level.
· Strong
Personality and ability to understand logistical challenges.
How to
Apply
Qualified
candidates should apply by sending their CV and cover letter to the address
below by close of business Wednesday 1st February 2023 quoting current and
expected salary to recruitment@eaglehr.co.ke
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