GRANTS AND FINANCE MANAGER
ABOUT THE DEPARTMENT:
The Finance department is
responsible for ensuring sound management of financial resources entrusted to
the Kenya office and ensure that there are effective procedures in place to
facilitate internal controls and accountability and transparency of grants
provided to run programs.
POSITION DESCRIPTION:
Reporting to the Head of
Finance, the Grants and Finance Manager will be responsible for the general
grants management within the organization. This role includes working with all
facets of accounting including financial reporting, month-end/year-end
processes, risk management and internal controls.
LOCATION: NAIROBI
ESSENTIAL
RESPONSIBILITIES:
1. Grants Management and Reporting:
- Manage
all internal and external grant reporting, including coordinating inputs
from site, program, and M&E teams, to ensure high-quality financial
and narrative reports that meet donor and CFK Africa requirements are
produced in a timely manner, with support from the Head of Finance and
Programs.
- Support
the development of the grant tracking system and regularly update it as
grants are awarded/modified/closed. This includes detailed and summary
grant information on open and closed grants, reporting schedules and
submission dates, upcoming meetings, publications, and proposals in the
pipeline.
- Oversee
cash management of all grants and contracts, including preparation of
requests for funds from donor and grant agencies.
- Participate
in project start-up workshops to appraise Finance and Project teams on
grant terms including procurement planning, donor reporting requirements,
financial rules and regulations and other donor requirements.
- Enforce
compliance with all donor rules, regulations, and award conditions to
ensure funds are used for the intended purpose.
- Work
with Program teams on award close-outs and special requirements such as
Asset disposition, final reports, unutilised funds management etc
- Conduct
due diligence on Subgrantees, manage subawards including preparation of
subrecipient agreements, reviewing and processing subrecipient invoices
and cash requests, review of financial reports and budget variances and
manage subrecipient contract close-outs.
- Support
in donor specific audits and other program implementation reviews
2.Budgeting and Budget Monitoring:
- Support
in proposal budget and budget narratives development, ensuring inputs are
clear and proper proposal templates and grant management procedures are
followed.
- Support
program staff with monitoring and analysis of donor budgets, budget realignments
and contract extensions.
3.Financial Management:
- Support
with review of payments, journal entries, cost allocations and other
postings into the accounting system and ensure proper coding, data quality
and integrity of all accounting/financial transactions.
- Manage
timesheets, salary allocations and shared costs allocation.
- Manage
Fixed Assets Register and Inventory
- Participate
in month-end closes and year end processes
- Actively
review business processes and systems of internal controls to mitigate organisational
risk and make recommendations for improvement.
- Any
other duties as may be assigned by the Head of Finance.
Qualifications
- Bachelor’s
Degree in Finance, Accounting, or a related field. Masters’ degree will be
an added advantage
- CPA(K)
- Member
of ICPAK preferred
- Minimum
10 years’ Experience in International NGOs, 4 of which must be in Grants
Management
- Experience
working with multi-donors such as CDC, USAID, Other country governments,
bi-and multilateral donors, Corporates and Foundations.
- Experience
with streamlining, refining, and automating financial processes, including
the development of user-friendly tools.
- Working
knowledge of ERPs and other accounting systems such as QuickBooks
- Advanced
Excel skills.
- Auditing
experience will be an added advantage.
KEY COMPETENCIES
- Self-driven,
articulate, professional, analytical, attentive to detail.
- Problem-solving
skills which support and enable sound decision-making.
- Ability
to manage multiple tasks yet prioritizing and managing time.
- Demonstrated
capacity to think strategically with expertise critical thinking skills
and good judgment.
- Strong
written and verbal communication skills.
COMPENSATION:
Compensation is dependent
upon on qualifications and experience. CFK Africa offers a competitive benefit
package.
How to Apply
If you believe that you
qualify for this position, kindly fill the form below and submit your CV,
current and expected salary to recruitment@cfkafrica.org by 30th January 2023 by 5:00pm.
ABOUT CFK AFRICA:
Established in 2001, CFK Africa
works with communities living in the informal settlements to improve public
health and economic prosperity.
To learn more about CFK
Africa, please visit: http://cfkafrica.org