Title: Finance and Operations
Manager,
Industry: Real Estate,
Location: Nairobi,
Reports to: Managing
Director,
Gross Salary: Kshs
150k – 180k,
Our
client is a premium Real estate company looking to hire a Finance and
Operations Manager who will be responsible for ensuring that financial
management policies and practices of the company are optimal for the business
goals as well as implementing operational policies and practices that support
the delivery of exceptional client services and the strategic objectives of
the company.
Key Responsibilities
Operations Co-ordination
- Review key business
processes and work-flows and recommend areas for improvement
- Oversee prompt and
helpful responses to client queries.
- Oversee development
and maintenance of a query or issue tracker, to monitor the progress of
query/issue resolution and client confirmation on the same where
possible.
- Chair bi-weekly
management meetings with the heads of Maintenance, Projects, Compliance
and Records, and HR and Administration to discuss any interdepartmental
challenges and circle back on related recommendations and actions.
- Co-chair quarterly
property staff meetings and follow up on issues arising for action
- Review weekly sales
and marketing reports and meet monthly with the Sales and Marketing team
to discuss their performance and related matters for action.
- Co-ordinate the
preparation of routine/regular client reports and scheduling of regular
client review meetings in collaboration with the Managing Director and
HR and Administration Manager.
- Attend regular
client meetings and present or oversee the presentation of the financial
report.
- Meet weekly with
the Managing Director to discuss company operations and areas for
improvement.
- Represent the MD on
client and internal engagements as required.
- Promptly escalate
key issues arising to the Managing Director.
Financial Management
- Ensure
company financial strategy, policies and procedures are optimal to
support business goals, including enhanced revenue generation and
profitability, and are fully compliant with GoK regulations and
accounting best practice.
- Ensure client
property and facility management accounts are managed prudently and
records maintained accurately with all related back-up documents, and
statements sent to all clients weekly, monthly or quarterly (as agreed
with the client).
- Ensure RPL accounts
are managed prudently and records maintained accurately with all related
back- up documents and quarterly reports prepared by the 15th of the
month after the quarter
- Ensure cashflows
and payroll are sent to MD for review by the 25th of each month and
payroll processed by the 28th of each month.
- Ensure all
statutory requirements and returns are done on time for RPL and client
accounts, where we are mandated to do so i.e. audits, VAT, Income Tax,
WHT, PAYE, NHIF, NSSF, rates, rent, license, insurance payments.
- Ensure client and
RPL annual audits are completed on time each year.
- Ensure complete and
orderly filing of RPL and Client accounts hard copy and electronic
documents.
- Ensure regular bank
reconciliation for RPL and Client accounts.
- Pro-actively engage
clients on service charge collections and target at least 80% of
collectible invoiced amounts each period and escalating efficiently to
sanctions and legal action where required.
- Forward rent
arrears accounts agreed for follow-up by the Compliance and Records
manager by the 10th of each month.
- Mentor and
supervise the accounts staff including developing and reviewing their
annual targets and work plans, and overseeing their interaction with
clients including presentation of accounts at review meetings.
- Participate in the
review of potential property management software for the company and
implementation once approved for roll-out.
Key Qualifications and
Skills
- Bachelor’s Degree in Business Administration, Commerce,
Finance, or a related field.
- CPA (K).
- At least Five (5) years of working experience in a similar
position.
- In-depth knowledge of the relevant Kenya laws on financial
management and regulations related to business administration.
- Excellent leadership skills.
- Excellent
communication and presentation skills
- Excellent
organization and administrative skills
- A strong team
player.
- Ability to perform
with minimal supervision.
- Ability to adopt a
flexible approach to meet the needs of the business.
- High integrity,
Articulate and self-confident.
- Professional and
highly motivated.
- Ability to manage
assigned responsibilities proactively and efficiently.
- Adaptable and able
to work in an environment of fluctuating workloads.
- Must display a high
degree of emotional maturity.
N.B: Female
candidates are encouraged to apply.
How to Apply
If you are up to the challenge and possess the
necessary qualification and experience; please send your CV only quoting the
job title on the email subject (Finance and Operations Manager – Real Estate) to jobs@corporatestaffing.co.ke before 15th Jan 2023.
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