Title: Director of Finance and Administration,
Industry: NGO,
Location: Chogoria,
Gross Salary: Kshs
250k – 350k,
Our client is an NGO
dealing with community development in the areas of health, micro-enterprise and
capacity building outside of Nairobi. They are seeking to hire a Director of
Finance and Administration who will be responsible for providing strategic
leadership in business and financial planning, monitoring, management and
reporting, including the development of policies, systems and processes that
would safeguard the financial resources and lead to the attainment of set goals
and objectives.
Key Responsibilities
Finance Department Oversight
- Responsible
for oversight of all finance activities of the organization (i.e.: cash
& bank management, cash flow management, internal controls management,
budgeting, reporting, tax issues and government compliance, payment
processing and payroll, document management, inventory management etc).
- Supervise
the senior finance associate and the risk/compliance financial analyst
- Coordinate
monthly requests of funds, based on budget and cash flow projections, to
ensure that specific programs have all the necessary funds for the
operations as required
- Review and consolidate monthly financial reports to
ensure accuracy and to provide regular feedback to senior management and
the Board by the 10th of each month.
- Ensure all financial plans, invoices, reports, and
other financial documents and transactions are accurate, timely, and
consistent with the organization’s guidelines and regulations.
- Verify that appropriate segregation of duties exists
to ensure effective support of office and field operations, and to protect
the integrity of the organization’s financial and administrative
operations
- Prepare financial documents for auditing, ensure
that accounts are audited yearly by assigned company and facilitate in the
best way possible the audit process
- Ensure that all the procurement procedures are
respected and are operational in project offices in accordance with
procurement principles
- Responsible for the organization’s resources (staff,
financial and material etc) and that they are being utilized with good
care and according to the spirit of the organization
- Ensure that stock and equipment management is
effectively maintained and utilized
- Maintain inventory tracking system and perform
periodic reviews
- Coordinate vehicles management, maintenance program,
insurance and status monitoring
- Work closely with the fundraising and grants
coordinator/team
- Work closely with the Micro-Enterprise and Public
Health departments in regard to financial matters
- Work closely with the internal and external auditors
Budget Management
- Be part of the Board’s finance and budget committee
- Help in the preparation of the annual budgets and
forecasts with the finance and budget committee
- Collaborate with the program managers, coordinators
and senior management in preparation of initial programs’ budgets
- Provide training in budget preparation to programs’
heads as need be
- Prepare and monitor budgets to ascertain that
spending occurs as planned and that variances are anticipated, noted,
corrected and explained as necessary
- Ensure that key program personnel are aware of
budgetary resources and are able to monitor their budgets respectively
- Perform financial review of purchase requests,
purchase orders, and payment requests to ensure compliance with the
organization’s procurement policies, procedures and donor’s grants and
contracts requirements
- Monitor burn rates, advise on spending projections,
maintain and update the status of obligated funds
Financial Reporting
- Prepare and revise finance and operations guidelines
in order that they adhere to the organization and legal requirements
- Prepare monthly, quarterly, semi-annual reports, and
consolidated annual fiscal reports, and any other required donor
submissions
Human Resources,
Administrative & IT Management
- Work and supervise the HR officer to ensure that the
human resource functions such as: i) Recruitment & On-boarding, ii)
Learning & Development Guidelines, iii) Retention Strategy, iv)
Regulatory oversight & Legal Compliance, v) People Management Strategies
are properly resourced, structured, and well implemented
- Work with the HR officer to properly establish
proper administrative procedures and guidelines for the organization in
terms of administrative management & information technology
- Support to develop, prepare and implement safety and
security policies and procedures to establish a safe working environment
- Prepare and submit various administrative reports
- Perform other duties as assigned
General
- Contribute to maintaining teamwork, discipline,
sound work relationships and productivity
- Encourage a work environment of mutual respect where
team members strive to achieve excellence
- Ensure that proper communication channel is
maintained between all offices and relevant people
- Keep sound and effective relation with local
partners and authorities
- Ensure the Organization is well represented in the
community that it serves
Requirement and
Qualifications
- Master’s
degree in Finance, Business, Accounting or a relevant field
- Bachelor’s
degree in Finance, Business, Accounting or a relevant field; professional
qualification in accounting desired
- CPA
(K) and member of ICPAK or any other recognized professional accounting
qualification
- Minimum
of seven years of experience managing finance for an NGO; in-depth
knowledge of NGO financial management, rules and regulations
- Minimum
of seven years of experience managing, in increasing roles of
responsibility, finance, procurement, administration, logistics and/or
human resource-related matters for an NGO
- Proven
ability to prepare multi-year budgets, donor financial reports and NGO
audits
- Strong
analytical, leadership and interpersonal skills; demonstrated ability to
lead and work effectively in team situations as demonstrated by the
ability to work both independently and within a team
- Assess
priorities and manage a variety of activities with attention to detail
- Exceptional
written, oral, interpersonal, and presentation skills and ability to
effectively interface with senior management
- Excellent
oral and written communication skills in English
- Expert computer skills in Microsoft Office
applications, including Word, Excel, PowerPoint and Outlook
- Very good knowledge of using QuickBooks and/or any
other major accounting software used by NGOs
- Ability to demonstrate traits of being a team player
with colleagues; both senior and junior through respect and understanding
- Experience as a leader, coach, mentor and staff
trainer to develop the financial skills of colleagues
- Proven leadership and capacity in negotiation and
conflict management
- Demonstrate experience to provide technical
assistance to the organization and conduct training with diverse levels of
expertise
- Superior management skills; ability to influence and
engage direct and indirect reports and peers
- Ability and willingness to be very flexible and
accommodating in difficult and changing working circumstances
- Personal commitment to gender equality, child rights
and social inclusion
How
to Apply
If you are up to the challenge, possess the necessary
qualification and experience; please send your CV only quoting the job title on
the email subject (Director
of Finance and Administration – NGO)
to vacancies@corporatestaffing.co.ke before 15th January 2023
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