Regional Finance Specialist
Overall purpose of the role
Under the supervision of
the Regional Finance Manager (RFM), the Finance Specialist supports in
implementing regional financial strategies to ensure smooth and orderly
preparation of plan, budgets accounting, audits and financial reporting.This
role has a country focus and is responsible for providing specialized knowledge
and operational know-how on financial matters.
Key Responsibilities
Accounting / Finance
- Minimize
financial risks by ensuring that DRC financial policies and procedures as
set in Operations Handbook and any other CO/RO/HQ instructions are
strictly adhered to through predefined effective internal control system.
- Check
on the completeness, accuracy, and validity of information in financial
documents
- Serve
as the focal point for project specific external audits and follow up in
coordination with the Finance Manager.
- Ensure
all required documentation for financial audits in cooperation with
coordination staff and HQ.
- Support
in the implementation of recommendations raised through internal &
external audits, compliance audits etc
- Ensure
compliance with relevant country statutory and other financial obligations
such as tax, levies and statutory returns.
- Review
Monthly Resource Scheduling, monthly payrolls and allocations
- Coordinate
with the Regional finance team to ensure adequate liquidity request and
prompt submission of funding requests
- Ensure
on-time creation of project set-up in the DRC ERP System called Dynamics,
budget forecast, and/or budget modification.
- Ensure
all required documentation for financial audits in cooperation with
Coordination staff and HQ is available.
- Review
and monitor completion of month end tasks. Follow up and monitor monthly
reconciliation overviews of balance sheet items.
- Responsible
for regular quality check of payment requests/ financial documents prior
to payment and providing colleagues with clear feedback / guidance on
improvement of systems.
- Monitor
use of internal controls and provide guidance to strengthen them, validate
and review compliance self-checks and follow up on action plans.
Budgeting and Reporting
- Contribute
to the development of proposals budgets in cooperation with Program
managers
- Support
timely delivery of quality financial reports to donors and internal
reports to colleagues and HQ.
- Ensure
thorough and effective budgetary control in the regional programs
including MMC and ReDDS
- Ensure
financial briefings to relevant project manager including budget follow
ups, variances in spending and budget monitoring status.
- Liaise
with relevant managers on key financial issues for all programs in the RO
operations, including co-funding, financial reporting, key variances, and
any remedial action.
- Support
development of annual budgets for the Regional and Country offices
- Participate
in Monthly BFU/TDL reviews & monitor actual spending and advice
Program teams
- Support
timely delivery of quality financial reports to donors and internal
reports to area and Country.
- Preparation
of Interim/final donor reports for regional projects including MMC and
ReDDS
- Maintain
a continuous overview of regional funding levels to ensure appropriate
coverage
Capacity Development
- Work
closely with the Implementing Partners and program platforms to improve
and maintain financial management policies, systems, structures, and
procedures in line with requirement of DRC and donor.
- Proactively
identify and act upon capacity building needs of non-finance staff
providing training and other capacity-building where necessary to ensure
that non-finance staff capacity is continuously developing.
- Conduct
training for Budget Holders, guiding them through Budgeting, donor
compliance and compliance to DRC handbook.
About you
In this position, you are
expected to demonstrate DRC’s five core competencies:
- Striving
for excellence: You
focus on reaching results while ensuring an efficient process.
- Collaborating: You involve relevant parties and
encourage feedback.
- Taking
the lead: You
take ownership and initiative while aiming for innovation.
- Communicating: You listen and speak
effectively and honestly.
- Demonstrating
integrity: You
act in line with our vision and values.
Qualifications and
Experience
Essential:
- University
degree in Finance/Accounting/Commerce/Business Administration
- At
least three year’s work experience in field of financial
management/accounting/book keeping in an NGO or the commercial sector.
- Proven
experience in managing large budgets
- Proven
experience in working with national partners, local/government authorities
- Hands-on
experience/skills in MS Excel (experience in working with formulas).
- Working
experience in preparation of Donor reporting for Danida/SIDA/USAID/EU/UN
guidelines will be an advantage.
Desirable:
- Ability
to prepare basic training modules on accounting management and conduct on
the job trainings.
- Ability
to prepare donor budgets will be an advantage.
Conditions
Contract: One year contract with
possibility of extension, subject to funding and performance. Salary and other
conditions are offered in accordance with DRC’s Terms of Employment for Kenyan
Staff ; Employment band NM G2
Availability:
March 2023
Duty station: This
position is based in Nairobi Regional Office
Reporting Line: Regional Finance
Manager
Providing equal
opportunities We are committed to creating an inclusive and
positive work environment based on mutual respect for all employees. All
applicants are considered for employment without attention to race, age,
ability, ethnicity, nationality, religion, gender identity, sexual orientation,
marital status, or any other factor. At DRC we celebrate diversity and
appreciate our employees for the people they are and their unique skills,
backgrounds, and perspectives. We encourage all interested candidates to apply.
Promoting high standards : DRC’s capacity to
ensure the protection of and assistance to refugees, IDP’s and other persons of
concern depends on the ability of our staff to uphold and promote the highest
standards of ethical and professional conduct in relation DRC’s values and Code
of Conduct, including safeguarding against sexual exploitation, abuse and
harassment. DRC conducts thorough and comprehensive background checks as part
of the recruitment process
How to Apply
Only motivated
applications that address the stipulated duties and meet the required
qualifications, sent together with a CV, will be considered.
DRC only accepts
applications sent via our online-application form on www.drc.ngo under job.
Please submit your
application and CV in English no later than 31
December 2022
