Title: Operations Administrator,
Industry: Events,
Location: Nairobi,
Gross Salary: Kshs
40k Plus 10 % Commission on sales,
Our client is an outdoor
extreme sports company and they also offer one stop solution for printing and
branding needs ranging from digital printing, large format printing, signage’s
and engraving. They seek to hire a competent Operations Administrator who will
to ensure effective and efficient management of resources through implementing
the right processes and practices across the organization. H/She will be
responsible for people, operations, budgets, business development and strategy.
Responsibilities
Financial Management
- Managing and maintaining budgets, as well as
invoicing, preparing ETR to accompany the invoices
- Submit and reconcile expense reports
- Recording of Income/revenue and following up on
pending payments according to invoice dates.
Operational Management
- Using a variety of software packages, such as
Microsoft Word, Outlook, PowerPoint, Excel, Access, etc., to produce
correspondence and documents and to maintain presentations, records,
spreadsheets and databases;
- Devising and maintaining office systems;
- Booking appointments for clients and overall
customer service.
- Using content management systems to maintain and
update websites and internal databases;
- Ordering and maintaining stationery and equipment;
- Sorting and distributing incoming E-Mail and
organizing and sending outgoing Email;
- Dealing with telephonic enquiries.
- Organizing and storing paperwork, documents and
computer-based information;
- Photocopying and printing various documents,
sometimes on behalf of other colleagues;
- Recruiting, training and supervising junior staff
and delegating work as required;
- Manipulating statistical data;
- Arranging in-house and managing external events.
- Creating and maintaining filing systems.
- Maintain contacts lists.
- Maintaining of inventory records and organizing in
good time re-supply and re-stock of the site.
Marketing Management
- Management of social media accounts (Facebook,
Twitter)
- Basic website maintenance and blog management
- Preparation of monthly newsletter.
- Constant marketing and sales pitches to clients.
Qualifications &
Experience
- A Bachelor’s degree/diploma in any related field
from a recognized university
- At least 3 years of experience office administrative
position
- Must demonstrate the ability to move with speed and
handle multiple tasks at once.
- Presentation skills and attention to detail;
- The ability to plan your own work, work on your own
initiative and meet deadlines;
- The ability to manage pressure and conflicting
demands
- Oral and written communication skills;
- Tact, discretion and respect for confidentiality;
- Team player
- Reliability and honesty;
- Project management skills.
- Excellent time management skills
- Attention to detail and problem solving skills.
- Must possess excellent communication and
interpersonal skills.
- Strong organizational and administrative skills
- Excellent Customer Experience and planning skills
- Excellent computer skills
How to Apply
If you are up to
the challenge, possess the necessary qualification and experience; please send
your CV only quoting the job title on the email subject (Operations Administrator-Events) to jobs@corporatestaffing.co.ke before 14th December 2022.
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