Human Resources Officer
Tasks and responsibilities
- Recruitment
and selection:
- Ensure
the implementation of the institutional recruitment frameworks,
methodologies, workflows and policies that attract and secure
high-performance talent.
- Coordinates
the recruitment of vacant positions and participates in interviewing proces
- Develop
strong cooperation with hiring managers to understand their strategic
staffing needs and fill vacancies in a timely manner with high calibre
candidate
- Contracting
and HR Administration
- Drafts
staff contracts in consultations with hiring managers and Regional HR
Manager East Africa & Great Lakes.
- Maintains
complete personnel files for employees and manages employee records.
- Coordinates
and maintains an updated leave plan for project staff.
- Maintains
the HR online platform (Natural HR up to date).
- Support
in the procurement of staff insurance as needed while adhering to the
organization’s policies and procedures and is responsible for
administering these appropriately
- Ensures
that accurate payroll is prepared, and statutory payroll deductions are
remitted to the relevant local authorities/departments.
- Collaborate
and cooperate with the Finance team providing accurate and timely
information for payroll and ensure tax compliance with government
authorities.
- Management
of employee work cycle:
- Serves
as focal point for all personnel related issues for employees.
- Coordinates
successful employee onboarding and set up for the programme, ensuring the
timely provision of services to create the best possible experience for
new starters
- Together
with Regional HR Manager, East Africa & Great Lakes, manage specific
issues of conflict or grievances related to HR organizational policy and
procedure
- Coordinate
with Regional HR Manager, East Africa & Great Lakes and other internal
stakeholders and managers, employee separations including disciplinary
processes, terminations and exit interviews. Ensures that all required
paperwork is completed including relevant letters, PAF forms, End of
Service form, carry out Exit Reflection Interviews, Employee certificates,
insurance notifications, and notification to relevant authorities
- Oversees
duty of care, employee wellbeing and the implementation of safety and
security poli
- Performance management and staff
development
- Support
with the coordination of the performance management processes including
performance planning, preparing performance documentation, coordinating
meetings and providing guidance and support as need
- Monitors
the completion of the performance management framework and reports on
progress to Regional HR Manager, East Africa & Great Lakes.
- Supports
the Global Learning and Development officer with collecting staff
development needs and supports the implementation of staff development
initiatives and policy that optimize performance, strengthen transformational
leadership, change management and innovation, as well as continuous
improvement of capab
- 5. Compensation
and Grading
- Implements
the institutional frameworks and policies that are fair, consistent, and
coherent salary levels and job gradin
- Job
description
- Provide
input and ensure all Job descriptions are up to date and accurate.
Other
- Continuously
monitors and stays up to date with the latest legislative and employment
regulations in Kenya, informing Regional HR Manager East Africa &
Great Lakes on any misalignment with legislative compliance and ensuring
that HR practices and policies are aligned with local regulations
- Collects
HR information from the region and provides recommendations to Regional HR
Manager, East Africa & Great Lakes to address shortfalls and maintain
what’s working well
- Recommends
to Regional HR Manager, East Africa & Great Lakes on any HR process
enhancements, improvements in policies and procedures and any other
innovation changes that would optimize HR management at Interp
- Ensures
that Interpeace’s values are integrated into the organization’s way of
working, are embraced and communicated to
- Complies
with and champions all workplace health and safety policy and procedures
while taking reasonable care at work to ensure safety. Any hazards
observed should be reported to the line manager.
Qualifications
- First
level University degree in Human Resources, psychology or organizational
psychology or equivalent experience in a human resources rol
- Minimum
of 5 years of experience in a human resources ro
- Minimum
3 years of experience providing advice and support across all levels of an
organization
- Experience
in fully spectrum of employment cycle recruiting and facilitating the
onboarding of staff
- Experience
in development and implementation of HR strategy and Human Resources
administration
- Experience
formulating HR procedures and ensuring staff understanding and engagement
Competencies
- Understanding
of the Labor regulations that guide employer/employee relationsh
- Good
understanding of and ability to apply human resource management theories
and principles
- Basic
understanding of the latest developments and trends in H
- Excellent
communication and stakeholder engagement
- Ability
to work autonomously with high attention to detail across all areas of
human resources in a high-volume and fast-paced environment
- Personable
and professional approach, able to deal with confidentiality and be
technologically savv
- Strong
written and oral communication skills in English and Swahili languages
would be an asset.
Interpeace Competencies
- Collaboration
and Weaving
- Communication
- Drive
for results
- Adaptability
and Continuous Learning
- Respect
for Diversity
Other assets
- Professional
in Human Resources certification and/or other HR certificate
- Active
member of Institute of Human Resources Management (Kenya)
- Experience
with non-profit or international organization
- Has
a broad HR background, deep understanding and experiences in all areas of
HR function.
Success factors
- Identifies
with and is committed to Interpeace’s core values and working principles
- Commitment
to inclusiveness
- An
innovative, critical thinker with extensive problem-solving skills
- A
strategic manager who is accountable, leads by example, mentors and
empowers a team and works to create work-life balance.
Interpeace values
diversity among its staff and aims to achieve gender equality both through
gender parity at all levels of the organisation and the promotion of a gender
dimension in all its work. We welcome applications from women and men, and
those with disabilities.
How to Apply
Qualified candidates are
invited to submit their application as
early as possible, and no later than 23 December
2022, 23:59 pm, Nairobi time via
the following link: HR Officer (naturalhr.net)
Please note that only
candidates who are nationals or holding a valid residence permit in the duty
station will be considered for this position.
